1311A.7 Club Leadership Training Session Achieving Success As Sergeant At Arms

 Helping officers clearly understand their roles  Providing a point of reference for members about expectations of club officers  Aiding members when evaluating candidates for office  Facilitating communication when expectations differ 1 Foster Self-development

 Schedule the meeting location  Maintain club equipment  Ensure adequate supplies are available  Attend executive committee meetings  Arrange for a replacement if unable to attend a meeting  Prepare successor for office 2 Outside the Club Meeting

 Prepare room 10 minutes before the meeting begins  Welcome visitors and members  Greet the area governor and visiting officers and escort them to the club president  Arrange for food service at meal meetings  Ensure the meeting starts on time  Collect ballots and tally votes for awards 3 At the Club Meeting

 Sets realistic and attainable goals  Plans how to accomplish the goals  Delegates tasks as needed  Monitors progress toward goals  Coaches team members when necessary 4 Your Leadership Opportunity

5 Five Steps of Motivation 1.Understand what motivates each person 2.Focus on the benefit to the individual 3.Make expectations clear 4.Recognize their work 5.Be a leader

1.Decide what to delegate 2.Decide who will do the task 3.Assign responsibility 4.Grant authority 5.Establish accountability 6 Your Leadership Opportunity Five Steps of Delegation

1.Lack of confidence in others 2.Fear of losing control 3.Selfishness 4.Insecurity 5.Reluctance 7 Your Leadership Opportunity Barriers to Delegation

1.Identify and define goals 2.Define strategies to teach goals 3.Establish a timeline and milestones to measure progress 4.Follow up 8 Your Leadership Opportunity Four Steps of Coaching

 Arrange tables and chairs  Check room temperature  Set up a lectern  Hang club banner  Display the national flag (optional) 9 Club Equipment and Supplies Before the Meeting

 Set up timing lights  Set the guest book and nametags for guests near the door  Place ballots on each seat  Display promotional fliers, educational materials, club newsletters, for guests and members to see 10 Club Equipment and Supplies Before the Meeting

 Pack all club property  Store club property in a secure place  Ensure the timing device is in good repair  Inventory the supply of name badges, ballots, and other items  If inventory is low, ask the secretary to order more 11 Club Equipment and Supplies After the Meeting

The sergeant at arms maintains a list of assets and implements or carries out a written process for asset transfer. 12 Club Equipment and Supplies Asset inventory

 Begin meetings on time  Deliver quality speeches  Keep up the meeting’s momentum  Conduct club business  Provide useful feedback  End meeting promptly 1313 Club Organization and Protocol

 Power cords secured and removed from walkways  Flashlights  Standard first-aid kit  Location of and routes to emergency exits  Appointed assistant for emergencies 14 Safety and Foresight Safety

 Keep practical items among club supplies  Inspect alternate meeting sites for special events or joint meetings  Establish equipment and seating requirements for events 15 Safety and Foresight Foresight

A responsibility and a privilege 16