FUND 320 Endowment Budget Reports Similar to FRS web queries and FRS monthly budget report.

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Presentation transcript:

FUND 320 Endowment Budget Reports Similar to FRS web queries and FRS monthly budget report.

FRS General Ledger - Principal

FRS General Ledger - Spending

FRS Subsidiary Ledger - Spending

SL New Mapping to Peoplesoft GL New Mapping to Peoplesoft

Budget Overview CAUTION: Use OPS Ledger Inquiry Set to see endowment funds. BUMPREV is for 310 Fund gifts only.

Summary Section

BUDGET Set by policy EXPENSE, etc. FY07 Peoplesoft charges. BUDGET BALANCE -= RECOG. REV Account = distributed earnings Summary Section RECOG. REV Account = new gifts NOTE: Since budget is set by policy at beginning of fiscal year, Recognized Revenue does not change your Budget this FY. Associated Revenue should always be $0. NOTE: Reserve balances are not shown here. See later slides.

Budget Overview Report New Gifts go to principal not spending, which is why this transaction goes to Fund 400, not 320.

Budget Status Report OPS_PA for budget/expenses OPSREV for new gifts & distributed income

Use Budget Transaction Detail Report to see each expense (similar to second page of old FRS monthly budget report)

Use Budget Transaction Detail Report to see each deposit

Budget Transaction Detail OPS_PA for budget/expenses BUMP_REV for new gifts

Use Budget Transaction Detail Report to see each expense (similar to second page of old FRS monthly budget report)

Receipt number matches donor reports from Development Use Budget Transaction Detail Report to see each deposit

Endowment Reserve Use Ledger, not Budget Overview Use Account 30000, Fund 320 to see reserves (net assets) To access reserves for spending, contact Financial Analysis and Budget. –FAB will increase the budget of the 320 Fund (which you will then see in Budget Overview).

Be sure to check “Show YTD Balance” Use Account 30000, Fund 320 which is net assets or reserves, then use Source to find one endowment or use Dept/Op Un to find multiple endowments in your unit.

Reserve for this endowment (Source ) is $1, CAUTION: Be sure to use Fund 320 to see reserves. Account Net Assets is the same account used with Fund 350, 352 or 400 to represent the book value of the endowment.

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