FTIP/FSTIP Amendment Caltrans Checklist LILIBETH GREEN CALTRANS, OFFICE OF FEDERAL TRANSPORTATION MANAGEMENT PROGRAM (916) OR

Presentation Overview  Types of revisions to the FTIP/FSTIP  Administrative Modification  Amendment  MPO must assign revision numbers sequentially  Submittal Package  Submittal items that can be improved  Examples of Good Business Practice  Attachments 1. Federal FSTIP/FTIP Amendment and Modification Procedures 2. Caltrans FTIP Amendment and Admin Mod Checklist

Types of Revisions 1. Administrative Modification  Minor changes within the admin modification procedures (Attachment 1)  Approved by MPO (if delegated) or Caltrans (MPO without delegation)  FSTIP admin mod approval is delegated to Caltrans 2. Amendment  Major changes  Includes additional requirements (public review, financial constraint, conformity, etc)  FSTIP amendment public review is concurrent with the draft FTIP amendment  Requires Caltrans and Federal approvals Caltrans Approval Time: 2-3 weeks

Administrative Modification Submittal Package (Attachment 2) 1. Cover Letter and language if programming additional revenue. This revenue must be available to the Region prior to processing the admin modification “This administrative modification adds programming capacity in the amount of $_____that relies on the State’s federal programming capacity. Our next amendment will update the financial information to reflect actual funding to support the added programming capacity” 2. Summary of Changes 3. Project Listing

Amendment Submittal Package (Attachment 2)  DRAFT FTIP Amendment  Public review period – concurrent with the FSTIP – link to FSTIP PPP  Review as “member of the public”  Review proposed programming of new projects  Revisions are consistent with state and federal programming guidance  Final Amendment 1. Cover Letter 2. Approved Copy of Board Resolution or Cover Letter signed by the board-designated MPO Official certifying that amendment: a. Consistent with federal planning regulations, RTP, and PPP b. Financially constrained c. Complies with applicable AQ standards d. Doesn’t interfere with timely implementation of TCM contained in the SIP 3. Summary of public comments and MPO responses during PPP 4. Summary of Changes 5. Project Listing 6. Updated Financial Summary Tables

Submittal Items that can be improved  Summary of Changes  Project Listings  For Grouped Projects: Copy of the Detailed Backup Listing (NOT a weblink)  Financial Summary Table – Amendment Template

Summary of Changes – Example 1

Summary of Changes – Example 2

Summary of Changes – Example 3

Project Listing – Individual Project Example 1

Project Listing – Individual Project Example 2

Project Listing Grouped Example 1

Detailed Backup Project Listing – Example 1

Project Listing Grouped Example 2

Detailed Backup Project Listing – Example 2

Project Listing Grouped Example 3

Detailed Backup Project Listing – Example 3

Updated Financial Summary – Items that Caltrans reviews  Table 1 - Revenue  PRIOR Amendment Column  Check the prior Amendment # and amount  CURRENT Amendment Column  Does this amount include the current amendment plus all the admin modification adjustments?  CMAQ and RSTP Revenue Estimates  Amounts consistent with Division of Programming estimates  If different, are there loan exchanges agreements? Noted?

Table 1 – Updated Revenue Table Example

Updated Financial Summary – Items that Caltrans reviews  Table 2 - Programmed  PRIOR Amendment Column  Check the Amendment # and amount  CURRENT Amendment Column  Does the amount include the current amendment plus all the admin modification adjustments?  Does the total “CURRENT” match “CTIPS MPO Fund Type” report

Table 2 – Programmed and CTIPS MPO Fund Type Report

Example – Financial Summary of Adjustments

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