INTERNAL USE ONLY CIS Web Centre, December 22, Web Content Management Systems A Presentation by Randy Schilling CIS Web Centre

INTERNAL USE ONLY CIS Web Centre, December 22, Web Content Management Systems Web CMS Systems in an information landscape Agenda IPS, Internet/Intranet Publishing Service An overview of Web CMS systems we support IPS Service Workflow What is a Web CMS System?

INTERNAL USE ONLY CIS Web Centre, December 22, Web Content Management Systems What is a Web CMS System? A web Content Management System is a content management system software used for managing content for the web. A Content Management System (CMS) differs from website builders like FrontPage or Dreamweaver in that a CMS allows non-technical users to make changes to an existing website with little or no training. Website building tools like FrontPage and Dreamweaver require more technical knowledge and training on average. A CMS is an easy-to-use tool that gives authorized users the ability to manage a website. A CMS is a website maintenance tool rather than a website creation tool.

INTERNAL USE ONLY CIS Web Centre, December 22, Web Content Management Systems Some advantages Authorization management Always housestyle compliant Workflow possibilities Easy maintenance of content for people with little web experience Better monitoring of outdated pages, broken links etc. Why make use of a web CMS system?

INTERNAL USE ONLY CIS Web Centre, December 22, Web Content Management Systems Web CMS in an information landscape Agenda IPS, Internet/Intranet Publishing Service An overview of web CMS systems we support IPS Service Workflow What is a web CMS System?

INTERNAL USE ONLY CIS Web Centre, December 22, Web Content Management Systems IPS Lotus Notes Wordpress An overview of CMS Systems we support

INTERNAL USE ONLY CIS Web Centre, December 22, Web Content Management Systems Web CMS in an information landscape Agenda IPS, Internet/Intranet Publishing Service An overview of web CMS systems we support IPS Service Workflow What is a web CMS System?

INTERNAL USE ONLY CIS Web Centre, December 22, Web CMS in an information landscape Lotus Notes IPS

INTERNAL USE ONLY CIS Web Centre, December 22, IPS (Internet/Intranet Publishing Service) Serveral Research websites are build with IPS Plone is used for the PREu website and the Global Research ICT website Web page Rules & Regulations, CRE Photo Gallery Several Research websites, Online Collaboration

INTERNAL USE ONLY CIS Web Centre, December 22, Web Content Management Systems Web CMS in an information landscape Agenda IPS, Internet/Intranet Publishing Service An overview of web CMS systems we support IPS Service Workflow What is a web CMS System?

INTERNAL USE ONLY CIS Web Centre, December 22, IPS, Internet/Intranet Publishing Service Getting Started To have a web site in IPS, you will need to create and maintain pages in a Lotus Notes database. This database application is called the IPS Content Manager. With the IPS Content Manager you: 1. Define the hierarchical structure of your site. 2. Enter content to your site by creating web pages. You can enter plain text, but you can also add images, tables, links to other sites, etc. 3. Organize your pages in folders and thereby give your pages a logical place on your site. 4. Manage your content by giving the pages a status and an online period. The status and the online period together determine whether and when a page is published. Only pages with the status 'published' are online. 5. Manage your content creation process by defining user roles and user access.

INTERNAL USE ONLY CIS Web Centre, December 22, IPS, Internet/Intranet Publishing Service Step 1. Organize content management process Step 2. Determine your position in the site hierarchy? Step 3. Determine in which region to deploy your site? Step 4. Request deployment via Site Manager Step 5. Building your site

INTERNAL USE ONLY CIS Web Centre, December 22, IPS, Internet/Intranet Publishing Service Determine your position in the site hierarchy/region to deploy your site? The tree of IPS Content Manager intranet sites

INTERNAL USE ONLY CIS Web Centre, December 22, Web Content Management Systems Web CMS in an information landscape Agenda IPS, Internet/Intranet Publishing Service An overview of web CMS systems we support IPS Service Workflow What is a web CMS System?

INTERNAL USE ONLY CIS Web Centre, December 22,

INTERNAL USE ONLY CIS Web Centre, December 22, Request Content Managament (1) You can request your CM via the Site manager application. Select 'File' - 'Open Database' from the Notes client. Enter: ehviss01/A/SERVER/PHILIPS (as the server name for the EMEA region)

INTERNAL USE ONLY CIS Web Centre, December 22, Request Content Managament (2)

INTERNAL USE ONLY CIS Web Centre, December 22,

INTERNAL USE ONLY CIS Web Centre, December 22, Website Registry: Activating your friendly URL (1) When you fill in your Site Request Form in the Site Manager, you are required to fill in your 'site URL'. If initially it is not clear to you what URL you should use and you do want to proceed with the deployment of you site, you can enter a 'dummy' value for the time being like */*. If the URL you want to use for your site is clear to you, make sure when you fill in your URL that it is proceeded by ' In short, your URL should look something like: * Filling in your URL in the Site Request Form in Site Manager, does NOT mean your URL is activated automatically. Once your Content Manager database has been deployed, you can only approach your site through your application code. For instance: for the IPS Web Site.

INTERNAL USE ONLY CIS Web Centre, December 22, Website Registry: Activating your friendly URL (2) AFTER you have developed your site and you want to 'go live' with it, you are supposed to request the activation of your URL through the Philips Website Registry application. This application contains a workflow for approval and activation of the requested URL. The throughput time to activate your URL is depending on how soon the formal URL approver approves the URL. Once the URL has been approved you have to forward the approval you receive to stating the URL, the application code and the production server. It will take approximately 5 working days for the requested URL to become activated.

INTERNAL USE ONLY CIS Web Centre, December 22,

INTERNAL USE ONLY CIS Web Centre, December 22, Statistics The Site Report Center offers site statistics for IPS site owners. IPS site owners can create reports which cover one or more IPS databases. The reports are updated daily and provide detailed insight in the usage of your site(s).

INTERNAL USE ONLY CIS Web Centre, December 22,

INTERNAL USE ONLY CIS Web Centre, December 22, Set up CM: Building your site (1) What is the IPS Tool? The IPS Content Manager is a tool for non-technical users, supporting content creation and maintenance of Philips Intranet web sites. IPS Content Manager uses templates for publishing intranet sites to automatically implement a uniform look and feel and a consistent navigation.

INTERNAL USE ONLY CIS Web Centre, December 22, Set up CM: Building your site (2): ‘Roles matrix’ Navigation Items to create the structure of your site Depending on the role assigned to you by the owner of your IPS Content Manager, you are able to create Navigation Items. Only owners and chief editors can do so. If you are an author or editor, it is assumed that the Navigation Items have been created for you.

INTERNAL USE ONLY CIS Web Centre, December 22, Set up CM, Building your site (3): ‘Navigation structure’ Navigation Items to create the structure of your site

INTERNAL USE ONLY CIS Web Centre, December 22, Set up CM, Building your site (4): ‘Create pages’ Different Page types ‣ Homepage ‣ General purpose page(s) ‣ Survey page(s) ‣ Who’s Who page(s) ‣ Multiple Page Templates ‣ Set Category and Online Period ‣ Workflow (submit – approve – publish) Page settings

INTERNAL USE ONLY CIS Web Centre, December 22, Set up CM, Building your site (5): ‘Create General purpose page’ Click on Create, ‘Page…’

INTERNAL USE ONLY CIS Web Centre, December 22, Set up CM, Building your site (6): ‘Create General purpose page’ Title Short description: optional Template Content

INTERNAL USE ONLY CIS Web Centre, December 22, Set up CM, Building your site (7): ‘Create General purpose page’ Click on tab ‘Publishing info’

INTERNAL USE ONLY CIS Web Centre, December 22, Set up CM, Building your site (8): ‘Create General purpose page’ Click on ‘Select…’

INTERNAL USE ONLY CIS Web Centre, December 22, Set up CM, Building your site (9): ‘Create General purpose page’ Click Save and Preview

INTERNAL USE ONLY CIS Web Centre, December 22, Set up CM, Building your site (10): ‘Create General purpose page’ Click on ‘Publish’

INTERNAL USE ONLY CIS Web Centre, December 22, Set up CM, Building your site (11): ‘Create General purpose page’ Click ‘Save and Close’

INTERNAL USE ONLY CIS Web Centre, December 22, Practice: IPS Sandbox To practice use the IPS Sandbox which can be found via, How to add an IPS Sandbox to your desktop To add an IPS Sandbox database icon to your Notes workspace, go to above url and click on the icon of your region, An new window will appear, click on Open to add the icon to your Lotus Notes workspace.

INTERNAL USE ONLY CIS Web Centre, December 22, Current IPS Research Websites Facilities & Purchasing New Business Development Innovation Excellence Care & Health Applications

INTERNAL USE ONLY CIS Web Centre, December 22, Questions?

INTERNAL USE ONLY CIS Web Centre, December 22, 2006