TRAVEL PROCEDURES Presented By: Denise Matias, CAH January 18, 2012.

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Presentation transcript:

TRAVEL PROCEDURES Presented By: Denise Matias, CAH January 18, 2012

ALL TRAVEL MUST BE PRE-APPROVED BY DEAN FERNANNDEZ OR HIS DESIGNEE PRIOR TO TRAVEL TAKING PLACE. Only exception is travel funded entirely by C&G (Project) funds. Funding Source would be 6 – 9.

The CAH Travel Authorization Request form must be filled out and ed to to obtain the Dean’s pre- approval. One travel request per . In the subject line of the please enter: the traveler’s name and the begin date of travel, for example Denise.Matias Please name the document ed the same way.

After the Dean or the Dean’s Designee has approved the travel, then the form will be ed back to the department/program. You may then purchase the airline ticket and create the requisition for the travel.

IF TRAVEL IS TAKEN OR TRAVEL ARRANGEMENTS ARE MADE BEFORE RECEIVING THE DEAN’S OR DEAN DESIGNEE’S APPROVAL, THEN THE TRAVELER MAY BE HELD PERSONALLY LIABLE FOR THE COSTS OF THE TRIP.

After the travel has occurred, then the dept/program must submit to the Dean’s Office via the following information per E&G travel Travelers Name: Denise Matias Dates: 11/15/11 – 11/20/11 Location: Bangor, Maine PO#: Overall Cost of Travel: $500/$500 Department Charged: /

Please the requested information when E&G funding has been used for the travel in a timely manner. Travel RVs should be sent to F&A within 10 working days from completing the trip. When you in the requested information, please put in the subject line Completed Travel and name of Traveler, for example Completed Travel for Denise Matias.

If there are any adjustments to the costs of the travel that is greater than 10%, you must obtain Dean’s approval for the additional costs. To make this request, you will need to fill out the CAH Travel Authorization Request form, select “update” under the drop down box for the Requested Action, fill out the form, and resubmit to Please note in the that this is an update and what is taking place.

Any Questions???