GRADUATE SCHOOL UPDATED JULY 2015 The Field Study, Thesis and Dissertation Guidelines

Submission Procedures for Pre-Approval Copy for Review The student must obtain and follow the chosen style manual or journal standard. Do not use another field study, thesis or dissertation as a model for your work. The comprehensive examination report must be on file to have your manuscript reviewed. The student must defend his or her field study, thesis or dissertation (ETD) before it will be reviewed by the graduate school. All field studies, theses and dissertations (ETD’s) are to be delivered to ULM Graduate School ETD administrator as PDF files. It is up to the student to create and verify the PDF file before submission. It is very important to embed all fonts. However, please do not encrypt the file as encrypted PDF files are not accepted.

Submission Procedures for Pre-Approval Copy for Review Follow these guidelines when creating PDF files to be submitted to ProQuest/UMI, and check your results : a. open the file in adobe acrobat b. choose file>Document Info>Fonts c. in the window that opens, choose List All Fonts and you should see a table of fonts d. verify that all entries in the Type column are either Type 1 or TrueType fonts e. in the Used Font column, you should see Embedded Subset for all fonts with the possible exception of "Times", "Arial/Helvetica", and "Courier") f. select OK to close the Font window g. from the View menu, choose Use Local Fonts to turn this option off (the check mark should disappear). Select OK to close the Font window h. page through your PDF file to visually inspect each page as it would appear on another computer without the same fonts as yours i. print a copy of your file and verify that everything prints as expected.

Submission Procedures for Pre-Approval Copy for Review Submit official, electronic pre-approval copy of field study, thesis or dissertation (ETD) by deadline posted in the university calendar to ProQuest ETD website:  Must be complete work that has been formally reviewed and approved for content and formatting by your committee  The electronic version must have committee members’ names typed on the title page. You must submit a paper copy of the title page that all committee members have signed in black ink. The Graduate School will review this copy and return it with notations of required corrections to the student so that final corrections can be submitted.

Submission Procedures for Final Copies Once any necessary corrections have been made, the student will re-submit the electronic version through ProQuest to be reviewed by ETD Compliance Coordinator.  If the document continues to be replete with errors, the manuscript may be rejected and graduation delayed.

Binding Fees When you submit your pre-approval copy to ULM link through ProQuest, you will be given the opportunity to order bound copies. Ordering bound copies is not required by Graduate School, but may be required by the department. Please check with your major professor for any requirements. Please do NOT pay binding fees at LaCapitol. All fees must be paid through ProQuest at the time of submitting pre-approval ETD.

Style: Page Order All ETDs must have pages in the following order:  One blank sheet of paper  Title page  Copyright*  Dedication*  Acknowledgement or Preface  Foreword*  Abstract**  Table of contents  List of tables, with titles and page references*  List of figures, with titles/abbreviated captions and page references*

Style: Page Order  List of illustrations, with titles and page references*  List of abbreviations*  List of symbols*  Text of manuscript  Appendixes*  Bibliography or references  Vita  One blank sheet of paper  Art work, maps, or other material for pockets* *may not be relevant in all cases and may be omitted **Students submitting the “creative thesis” for Master’s of English submit a preface in place of the abstract

Style: Typeface Typefaces comparable to those used in scholarly journals are acceptable:  Courier  Times-Roman  Helvetica  Aerial Font size is 12 point Superscripts and subscripts must not be more than two points smaller than font size of body. Heading or emphasis:  Bold face may be used sparingly for emphasis  Use italics in place of underlining

Style: Margins

Style: Printing, Spacing, and Indentation The entire ETD should be double-spaced.  Exceptions: blocked quotations, notes, captions, legends, long headings The spacing of the ETD should be uniform throughout. Paragraphs must be indented 5 spaces consistently. Blocked quotations:  Indented 5 spaces from left and right margins  First line should be indented 5 additional spaces

Style: Pagination Each page should be counted, but not all pages should have the page number appear on it. Counting begins with title page, but page numbers should first appear on acknowledgment or preface. No page number (but still counted):  Title page, copyright, dedication, vita, first page of body of text, first page of a new chapter Small roman numerals (i, ii, iii, iv, etc.):  Table of contents, list of figures, etc. Arabic numerals (1, 2, 3, etc.):  The rest of the document beginning with introduction or Chapter I.  Do not use page numbers that use letters, hyphens, periods, or parenthesis.

Style: Pagination

Style: Widows and Orphans Widow: single line of text at the bottom of a page, with the rest of the paragraph continuing on the next page. Orphan: a single line of text at the top of a page, with the rest of the paragraph left behind on the previous page. These should be avoided and can be corrected using widow/orphan settings that control page breaks in your word processing software. Subheadings at the end of a page are unacceptable. Subheading should have 2 lines of text under it at minimum These are unacceptable and must be corrected.

Style: References A reference page is required and all references must be displayed in this section of the EDT. Entries must be alphabetized by authors, editors, agencies, or institutions. Hanging indentation is required. Entries must be single spaced and separated by a double space. All entries listed in Reference Section must be cited in the text, and all citations must be listed in the Reference Section.

A LOOK AT THE PROPER FORMATTING AND ORGANIZATION OF ETD’S Sample Dissertation

The Checklist: Fees and Forms

The Title Page Committee signature lines must be aligned as shown. Bottom margin must be at least 1”. Committee members’ name must be typed above the line on the electronic version. Inverted Pyramid 2” 1” Full Name Of Degree All signatures required. Must be in black ink.

The Checklist: Title Page

The Copyright Page (Optional) Copyrighting is optional. Should be centered at the bottom of one page with single spacing. Bottom margin must be 1” 1” Current Year

The Checklist: The Copyright Page (Optional)

Acknowledgment or Preface First page with page numbers at the bottom (lowercase roman numerals) but not the first counted page. Subsequent pages should have 1” top margin. 2” 1” Title (all caps) Page Number

The Checklist: Acknowledgment/Preface

Abstract Title and Name need to match Title Page exactly Not listed in the table of contents Major professor: Should be name with degree after, NOT Dr. Professor Abstract, title, your name, major professor must be centered and single spaced 2” Inverted Pyramid 1” Page Number

The Checklist: Abstract

Table of Contents Appears after abstract Use the function for leaders, do not use periods Wording, punctuation, and capitalization of entries must match those in the text Entries must be single spaced and entries must be separated by double space Subsequent pages must have 1” top margin 2” All caps, centered 1” Hanging indent Page Number “Page” heading must appear here

The Checklist: Table of Contents

List of Tables/Figures Use function for leaders, do not use periods Entries must be single spaced and entries must be separated by double space Table number must appear on left margin followed by two spaces and then the title of the table 1” All caps, centered “Table” heading must appear here Page heading must appear here 1” Page Number

The Checklist: List of Tables/Figures

List of Abbreviations Abbreviations must be arranged alphabetically at left margin Entries must be single spaced and entries must be separated by a double space 1” Abbreviations down left margin All caps, centered 1” Page Number

The Checklist: List of Abbreviations

Chapters First page of chapter must not have page number (still counted) – subsequent pages must be numbered Subsequent pages of chapter must have 1” top margin All text should be double spaced except: Block quotes Notes Captions Legends Long headings All Caps, centered Normal text, centered No Page Number 2” 1”

The Checklist: Chapters

The Checklist: In-Text Citations/Appendices

The Checklist: References/Vita

The Checklist: Miscellaneous/Footnotes

Note As a graduate student, you should realize that your accepted manuscript is a published document, and ULM is the publisher. The quality of this institution, to a great extent, will be measured by the scholarship of its students and faculty. Significant scholarly works by which ULM will be judged include the field studies, theses, and dissertations of its students who are supervised by its faculty.

Resources Editors:  If you wish to have someone assist you with editing your ETD before you submit your official document to Graduate School through ProQuest, the Graduate School has information that can help you.  Contact Melissa Thorpe (EDT Compliance Coordinator) for more information Phone: (318) Graduate School Contact Information:  Phone: (318)   Fax: (318)