Part 1 Relevancy Program Review Training

Purpose Opportunity to comprehensively evaluate your program by examining courses, curriculum, assessment through the use of data and outcomes. Impact: gives you the power to make effective decisions for planning that will better support student success as well as stimulate instructors!

More opportunity Planning New 3-6 year Academic Master Plan (reviewed in 3 years) All campus departments will have plans & pursue ARRs creating a level playing field Institutional Research has completed first level analysis for all data The following 2 years are updates only

TracDat 4 Separate Modules-when entering TracDat, must decide: What module/area am I working in? Program Review CSLOs AUOs (non-instructional SLOs Planning ARRs

Within Relevancy 4 specific areas 1. Mission & Goals 2. Program Alignment/connection to mission 3. Program Scope + CTE 4. Curriculum

Reports Demonstration to make reports

Curriculum Workshop Schedule Curriculum Workshop Series with Cathe Hutchison 9/30, 10/7,14,21,28 & 11/4 3-5 PM in Admn 106 X 25693

Giving Permissions Institutional Effectiveness controls this 2 types of permission are given Update-allows for access & writing/editing Inquiry-eyes only/read only Deans need to verify who are the department Leads Leads get Update access/Deans get Update Dean access Department members automatically get Inquiry access (based on attending the training) Leads need to verify who in department should have Update access Please as soon as you know

TIPs Divide up the work within the department Establish a target date to run a report or work on reading & editing No need to write volumes! Use the prompts & answer Go straight into TracDat-avoid copying & pasting from elsewhere-NO editing functions in TracDat-just dashes & caps Work with your dean Keep deadline in mind Decide when & who will attend Session 2 Training in Oct Do not work on TracDat at the same time

Effectiveness – Stage 2 Second Tab-p. 2-Ignore the instruction to open effectiveness _____________________________________________ Program Effectiveness: 4 parts Data SLOs Resources Summary

Data Analysis—Providing the Why? Enrollment Overall trends Session Type Day, evening, online, hybrid, traditional, self-paced, honors Lecture Size Access Barriers Equity Groups

Data Analysis Cont. Success/Retention Overall Trends Session Type Day, evening, online, hybrid, traditional, self-paced, honors Lecture Size Equity Groups Gender Ethnicity Age DSPS status Economic disadvantage Veteran Foster Youth

Course SLO Assessment Synthesis Most recent cycle Overall results Successes/misses Improvement/Plan Progress to be made Process Reflection Any changes to be made? Authentic Assessment?

Resource Analysis Faculty-note: hiring request info-Portal-IPC-Faculty Hiring F/T P/T Professional Development Needs Technology Needs Equipment Needs Supplies/Other Needs Facilities Needs

THE END is near! Overall summary/closing Executive summary-summarizes a longer report in such a way that readers can RAPIDLY become acquainted w/o having to read it all …(per Wikipedia) Keep audience in mind-Anyone Short, concise paragraph(s) Begin with summary & follow same order of report Include a justification & conclusion Accomplishments/Commendations Additional Info

Final Notes Remember to always hit “Save” ANY problems with data, call your assigned Sr Analyst Daisy Segovia Gabrielle Stanco ANY problem with permissions, ANY other issues, contact Georgie Monahan Deadline: Feb 19, 2016 (Stage 1 & 2) Peer Review: March Planning Module Training: March (before Spring Break) Finalization: April 22, 2016