Region 2 Committee Director Report Moshe Kam February 2003

Outline l Region 2 committee in context l Region 2 statistics l Mission and Vision l “Regional” issues l IEEE-USA l Board of Directors Meeting 2003 l BDO Seidman Report; Sections Congress l Questions and answers

What is this meeting about… l We are the Committee of IEEE Region 2 (Eastern USA) l The Committee reports to the Region Activity Board of IEEE, one of the main Boards of the organization

IEEE Organization Assembly Publication Products & Services IEEE-USAEducational Activities Regions Regional Activities Standards Association Societies Technical Activities ED & Staff Executive Committee Board of Directors MEMBERS

Regional Structure Areas Councils Student Branch Chapters Regional Activities Board Regions Affinity Groups Sections Sub-Sections Student Branches Chapters Student Affinity Groups

IEEE Membership By Regions 31 December 2002 R8 – 51,602 R10 – 64,180 R7 – 15,796 R ,246 R9 – 13,659 TOTAL – 382,483

IEEE Membership By U.S. Regions (31 December 2002) TOTAL 237,246 65,939 32,260 32,735 36,113 44,170 26,029

Membership Totals by Region Region % Change 144,17044, % 236,11335, % 332,73532, % 426,02925, % 532,26031, % 665,93965, % US237,246235, % 715,79616,037(-1.5%) 851,60252,808(-2.3%) 913,65914,744(-7.4%) 1064,18058, % Non US 145,237141, % Total382,483377, %

Regional Percentages of Total Membership Region % of Total 2002 % of Total %11.7% 29.4%9.5% 38.5%8.5% 46.8%6.8% 58.4%8.4% 617.2%17.4% US Subtotal 62.1%62.4% 74.1%4.2% 813.4%14.0% 93.5%3.9% %15.4% Non-US37.7%37.6%

Sections within Region 2 (by size) Section # of Members % of Total No. Virginia 6, % Washington5, % Philadelphia5, % Baltimore4, % Pittsburgh2,6977.5% Columbus1,7374.8% Lehigh Valley Cleveland1,4951,4494.1%4.0% DaytonCincinnati1,2091,0983.3%3.0%

Sections within Region 2 (by size) Section % of Members % of Total Akron7962.2% Susquehanna7832.2% Central PA % Delaware Bay % Erie234 Less than 1% Youngstown224 Southern NJ 207 Less than 1% West VA 189 Less than 1% Johnstown177 Lima162

IEEE Student Membership Region2002 Total2001 TotalGrowth % 14,1433, ,8903, ,9464, ,1393, ,6674, ,8746, ,4403,504(-1.8) 811,65512,152(-4.1) 96,1817,150(-13.6) 1022,39316, Total72,32865,

Biggest Student Branches l University of Maryland (Baltimore Section): 328 [23 rd largest worldwide] l Ohio State University (Columbus Section): 278 l Drexel University (Philadelphia Section): 253 l Pennsylvania State (Central PA Section): 251 l Carnegie Mellon (Pittsburgh Section): 234

Sections with the largest number of students l Washington: 572 l Philadelphia: 555 l Pittsburgh: 457 l Columbus: 429 l Central PA: 317

IEEE Membership by Grade 31 December 2002 Associate 13.1% Member 59.2% Fellow - 1.5% Senior Member 7.2% 69% Voting Student 18.9 % 31% Non-Voting

Fellow grade l Average in Region 2.0% l IEEE: 1.5% l Highest in Region: l Central PA (4.3%) l Washington (3.3%)

Senior member l Average in the Region: 9.4% l IEEE: 7.2% l Very high retention rate l Highest in Region l Erie: 13.2% l Dayton: 12.1% l Southern NJ: 11.1% l Washington: 10.25%

Members Holding Society Memberships (31 Dec 2002) Society Memberships# ofPercent of MembersAll Members 1 Society144, % 2 Societies51, % 3 – 9 Societies30,0407.9% Societies4930.1% 20 – 36 Societies470.0% Total w/Society Memb.226, % Without Society Memb.156, %

Chapters in the Sections l Approximately 30 society sponsored conferences a year in the Region l Out of about 300 worldwide l Second-largest in the US (Region 6: 85) l Largest society memberships in Region 2 l Computers: 22% l Communications: 16% l Power: 6.5% l Signal Processing: 5.3% l Industrial Applications: 3.9%

Chapters in the Region… l About 95 chapters in the Region l Most popular: IA, PE, C, SP, EMB, COM l Close to 400 reported meetings l 6.5% of total reported IEEE Chapter meetings l Most active overall l Industrial Applications (41) l Power Engineering (39) l Signal Processing (39) l EMB (33) l Computer Society (32)

Largest number of Chapters per Section l Philadelphia: 15 l NoVa and WS: 24 distinct chapters together l Baltimore: with NoVa/WS l Cleveland, Columbus, Dayton, Pittsburgh l 8 chapters each

IEEE Mission The IEEE promotes the engineering process of creating, developing, integrating, sharing, & applying knowledge about electro- and information-technologies & sciences for the benefit of humanity & the profession.

IEEE Vision To Advance Global Prosperity By l Fostering Technological Innovation l Promoting IEEE Communities, World- Wide l Enabling Members’ Careers

IEEE Regional Activities Board Mission l Shall serve the needs of the members of the IEEE by maintaining, enhancing & supporting the geographical organizational units of the IEEE. l Shall serve the needs of the members of the IEEE by maintaining, enhancing & supporting the geographical organizational units of the IEEE. l Shall be responsible for IEEE membership & membership development, including recruitment, administration of admissions, retention, elevation & service, as well as related operational and budget issues.

IEEE Regional Activities Board Mission (continued) l Recognizes the intimate relationship between Sections & Societies & their Chapters & will work with other IEEE organizational units to foster improved interactions

IEEE Regional Activities Board Vision Through the leadership of its volunteers and by providing the very best management structure geographically, RAB will enable the 21 st century IEEE to be a globally relevant organization in which members and nonmembers hold IEEE membership in the highest esteem. Through the leadership of its volunteers and by providing the very best management structure geographically, RAB will enable the 21 st century IEEE to be a globally relevant organization in which members and nonmembers hold IEEE membership in the highest esteem.

R2 Committee’s official mission l The affairs of Region 2 shall be managed by the Region 2 Committee consisting of l voting members designated by the Institute Bylaws l voting and non-voting members appointed by the Region Chairman.

My own specific goals… l Improve Board-Region-Section cooperation and information flow. l Recruit and train new leaders for the Region and the Sections. l Expand relations with industry and provide services to practicing engineers. l Support Section officers through Area Chairs and Director visits. l Provide assistance to student chapters and student professional activities.

About this committee… l Voting Members Designated by the Institute’s Bylaws… l Chair – Moshe Kam l Immediate Past Director – Marc Apter l Chair Elect – Thomas Tullia l Secretary – John Dentler l Treasurer – Robert Conn l PACE Chair – Parviz Famouri l Chair, Student Activities Committee – Andrew Berger l Region 2 Section Chairs

l Voting Members Appointed by the Region 2 Director l Area Chairs l Chairman, Educational Activities Committee l Chairman, Membership Development Committee l Chairman, Awards and Recognition Committee l Selected ad hoc committee chairmen

l Nonvoting Members Appointed by the Region 2 Director l Members, Nominations and Appointments Committee l Student Representative l Remaining ad hoc committee chairs l Others assisting in the administration of the Region

Some of my duties as Director l Member of the IEEE BoD l Delegate to the IEEE Assembly l Member of RAB l And RAB’s Strategic Planning Committee l Member of IEEE-USA BoD l Member of IEEE Audit Committee l Significant changes in the law following Enron/Worldcom

Some of my “region-directed” activities since November 2002 l Appointments to the Region 2 Committee l Attempts to balance… l The need for continuity with the need to introduce new ideas and new individuals l Different views, backgrounds, and experience l Outreach to society volunteers l Geographical diversity

l Solicitation of funds… l Received about $3,700 from RAB l Received $2,000 from the Philadelphia Section l Received in-kind support from Drexel University l Secretarial help l Equipment

l Dissolution of the National Capital Area Council l Southern New Jersey Awards Banquet

l Participation in RAB/TAB’s Section- Chapter Support committee l Policy on accounts of dissolved sections l Information collection on Councils and Subsections l Replaced by John Dentler l Participation in RAB’s rejuvenation committee l List of delinquent Chapters will be presented later l Replaced by Thomas Tullia

Recent awards in Region 2 l Drexel Hill (Pa.) Middle School won IEEE-USA Best Communications System Award l at the national finals of the National Engineers Week Future City Competition l For “the most efficient and accurate communications system."

Recipients of RAB awards l Jan Aminoff l John Margosian l R. Barnet Adler l John Dentler l Harvey S. Newman l Roger Kaul

Growth Awards l Johnstown Section – 8.6% l Largest growth in numbers – Dayton (46 members) l Wright State university student branch (Dayton Section)

Significant anniversaries l Philadelphia (18 February 1903) l Washington (9 April 1903) l Susquehanna (18 June 1953)

Several “Regional” issues from the 2003 BoD Series l Our allocation is expected to grow (slowly) l Financial report and 2003 budget will be presented on Sunday l We have no regional assessment l Some of the US regions do

Section Rebates l Reports due February 21, 2003 l First to submit Youngstown Section l In of our 20 sections reported before the deadline l Received 10% bonus l Current Rebate is $1,800/section l Will grow to $2,000 in 2004 l Subsections received a $500 rebate

Rebates l $3.00/member l $1.50/affiliate l $4.00/fellow or senior member l $180 for each qualifying chapter/affinity group

Delinquent Chapters l Dayton CS23, EM14 l Lehigh Valley C16, SP01 l NoVa CS23 l Pittsburgh MAG33 l Washington/NoVa IA34 l Washington MAG33

Bank account signature cards l Audit requirement l May delay rebates l Chapter accounts l Baltimore Section l Annapolis Subsection l Pittsburgh Section (MTT) l Washington Section (MTT)

Some IEEE-USA related issues… l Motion to remove IEEE-USA from IEEE Board of Directors and Executive Committee Failed l …but exposed friction points that need attention l IEEE-USA H1-B visa policy was discussed at great length l I am participating in a re-writing effort

A word on IEEE Finances l 2003 budget is balanced l Small surplus (l.t. $1M) l In 2002 l Revenue was $212.1M l 14.5M less than budgeted l Expense was $207.2M l 19M less than budgeted l Investment loss was 21.4M l Investment losses continue to be a major source of concern

Board of Director Series 2003 l Primary issue – investment policy l Change in investment philosophy l Preservation of capital as primary objective l Growth as secondary objective l Major shift of funds to short-term “safe” fixed income investments l Concern about missing future opportunities

Strategic planning l Centered at reaction to the BDO Seidman report l Commissioned in 2001 at the request of the societies through TAB l Studied the efficiency and effectiveness of the IEEE corporate infrastructure

The BDO Seidman Report l A series of interviews and document analyses l Interviewed 60 people l Analyzed about 1,000 pages of documentation l 8 weeks l Opinion: the report enabled action on several issues that were already well known

BDO Seidman Report l Twenty opportunities identified l Simplify business rules ($2.7M) l Consolidate membership processing ($1.68M) l Consolidate IT software and hardware ($0.67M) l Improve the efficiency and effectiveness of governance l Validate in-house fixed income fund investment management

Actions by the Board l Requested response of Executive Director l Identified “Completed”, “Underway”, and “Difficult” recommendations l Including undesirable actions such as free student membership l Requested periodic reports on progress.

Internal governance issues l General desire to “push decisions down” l “Reserved Power concept” l IEEE-USA and the BoD l Election of VP for technical activities l Only by members of societies l New suggestions for BoD overhaul l i.e., 3Ps and 21 members at large

Education issues l Role of IEEE in accreditation l A controversy concerning accreditation of Biomedical Engineering programs

Recommendations from Sections Congress l Notable shift from student/GOLD issues to l Dues and dues structure l Electronic communications l Industry Relations l Recommendations were parsed between the different Boards l Questions about the way recommendations were developed

New developments, opportunities and threats l Pricing and selling of intellectual property l Digital libraries l Infrastructure maintenance l The effect of IEL on society membership l Sarbanes-Oxley l Effect on IEEE Audit l ITAR/OFAC

Final Thoughts… l We need to re-think our relationship with Industry l We need to re-examine the role and content of section and chapter meetings l Most successful recently: full-day local workshops on ‘hot’ areas l We need to break the RAB-TAB barrier l Stronger presence of sections and regions on the conference scene