The Fellowship Application Process Linda Parker AIITT Research Office 19 June 2009

Outline Strategy Research Managers - faculties Application Support InfoEd Proposal Development development/FEC/price/approvals fellowship applications - internal approval process application submission justification of resources Post award management Timing

Strategy Research Managers - faculties Faculty of Engineering Jane Williams research Faculty of Natural Sciences Rebecca Wilson research Faculty of Medicine Lindsey Houseman Imperial College Business School David Wilson school/research

Application support Departmental / Divisional Administration (DA) or Departmental Operating Manager (DOM) Research Services (RS) FoM »3 teams based at St Mary's, Hammersmith and South Kensington with responsibility for 8 medical divisions FoE and BS »1 team based at South Kensington with responsibility for 10 departments and the Imperial College Business School FoNS »1 team based at South Kensington with responsibility for the 10 departments / divisions in the faculty + Institutes Research Office support for Research Services – procedures, policies and systems

InfoEd Proposal Development Imperial’s research funding application tool all funders, all research applications Full Economic Costing (FEC) concept of cost and price Only tool for internal approval Precedes submission to funder

Full Economic Cost v price FEC calculates the actual cost of all resources necessary to undertake that project All applications (including fellowships) must be costed using FEC methodology for all funders Price what the funder is willing to pay and what the College is willing to accept can be = than the FEC aim for cost recovery established in collaboration with DA / DOM and RS

Example – FEC budget

Example - price

Fellowship application – process and internal approval

Funders’ online application systems

Justification of resources One side of A4 required by AHRC, BBSRC, EPSRC, ESRC, NERC Free text for MRC ‘summary of resources’ page on EAA Not currently required separately by STFC include in ‘case for support’ Must follow each funder’s requirements exactly

Post award management Fellow comply with funder’s terms and conditions DA / DOM award and project administration Research Services set up award, project and budget on Oracle Grants account reconciliation claims closure

Clinical fellowships On receipt of the award (eg Wellcome Trust, MRC, BHF) the fellow must have: an honorary contract with local NHS Trust (to enable work with NHS patients and facilities) a contract with Imperial College

Timing It’s never too early to start! alert department / division Research Services Keep RS in the loop terms and conditions checking approval Minimum five working days before the funder’s deadline

Finally.... Allow enough time Remember there may be funder restrictions on the number of applications from any single institution Tailor your application to the funder’s requirements – one size does not fit all! InfoEd Proposal Development training - development cost / price approval Follow FEC rules Involve your DA / DOM and RS