Presentation to Portfolio Committee on Correctional Services 1 September 2006 “The Rights and Privileges of inmates and their impact on the staff (correctional officials) of the Department of Correctional Services Office of the Inspecting Judge

Vision of the Judicial Inspectorate of Prisons “To ensure that all prisoners are detained under humane conditions, treated with human dignity and prepared for a dignified reintegration into the community”

Current Structure of JIOP Inspecting Judge Director National Manager IPVs Assistant Director: IPVs Performance Manager Training of IPVs Regional Co- ordinators IPVs appointed at prisons National Manager: Inspections Assistant Director: Inspections Prison Inspectors National Manager: Support Services Finance and IPV Payments Human Resources and Registration Logistics & Transport National Manager: Legal Services Case Managers Case Officers

Restructuring of the Judicial Inspectorate of Prisons Inspecting Judge CEO: JIOP Operational Manager Legal Services Inspections IPVs Manager: Office of Inspecting Judge Financial control Research and development 9 Special Assistants Regional Managers 53 VC Chairpersons 53 VC Admin support 232 IPVs

To consider unresolved complaints with a view to their resolution Current system

Statutory functions of VC meeting To consider unresolved complaints with a view to their resolution To submit to the Inspecting Judge those complaints which the Committee cannot resolve To organise a schedule of visits To extend and promote the community’s and stakeholders interest and involvement in correctional matters and To submit minutes of meetings to the Inspecting Judge.

To extend and promote the community’s interest and involvement in correctional matters Current system Meetings not held RC to busy Funds not available Some stakeholders excluded

Clarity of process; How must VCs operate?

How do we improve the system? –Clarity of purpose; What must the VC do? Four pillars Must ensure that IPVs visit all prisons in the area Must ensure that complaints are resolved Must identify partners to improve conditions and the treatment of prisoners Must involve communities in correctional matters

New JIOP: Visitors Committees Function as Autonomous Business Units Chairperson of VC VC Secretariat IPV Legal IPV Community 3 IPV Complaints Judge will appoint VC Chairperson VC will nominate IPVs from local communities VC will be assigned budget, powers to resolve complaints Arrange schedule of IPV visits to ensure all prisoners have access to services of JIOP Must build partnerships with NGOs, Stakeholders Must promote community involvement in correctional matters

How? First step: Restructure of JIOP to support business idea of autonomous VC structures. Second step: Create the required capacity –Appointment of VCs –Budget to support –Equipment needs –Office space, etc. Third step: Implementation Fourth step: Review and improve

How do we achieve improvement Option two –Improve system design according to following principles. Strong community involvement Autonomous VC Units Empowerment of local communities Creating partnerships with community structures to resolve problems at local level.

Option two: WHY? Inability to manage from one nodal point (Cape Town). Sustainability of oversight bodies rests in the involvement of local communities. For the people driven by the people

IDEAL CORRECTIONAL OFFICAL & ORGANISATIONAL CULTURE (Par 8.2 page 110 – 114 of White Paper) Staff/offender relationship key to rehabilitation & effective correction management “Every member is rehabilitator” New competencies of ideal correctional official 7 departmental core values - Development, Efficiency, Responsibility, Security, Accountability, Justice, Equity Align organisational culture with strategic redirection & with positive outcomes Civilian security structure with strong social-sector dimension Organizational culture that facilitates reduced recidivism, re- understanding of frontline functions, respect of communities & broader society

Rights and Amenities

95 Objectives and functions of internal service evaluation (1) The Commissioner must conduct an internal service evaluation by means of internal auditing, performance auditing, inspections and investigations to promote the economical and efficient operation of the Department and to ensure that the objectives and principles of this Act are met. [Sub-s. (1) substituted by s. 34 (a) of Act 32 of 2001.] (4) The Commissioner must include in the annual report to Parliament, an account of the process and results of the internal service evaluation. (5) The Commissioner must, on request, send a copy of all internal service evaluation reports to the Inspecting Judge. [Date of commencement of s. 95: 19 February 1999.] Internal Service Evaluation and Eradication and Prevention of Corruption

The Way Forward JIOP to communicate with Commissioner JIOP to consider survey by IPVs