TEAM: From Application to Obligation Entering your project application and getting all the right approvals

TEAM:Tracks FTA program funds Where they come from (operating budgets) Who they go to (recipients) What they are used for (projects) o By Schedule (milestones) o By Activity (budgets) Reservations & Obligations (promised & dedicated amounts) Disbursements (payments) (non-administrative)

Project Types Program Grants (Formula Program, New Starts, Capital Program) Cooperative Agreements (Hire a contractor to do a project that has significant Federal Involvement) Contracts/Procurements (Hire a contractor to do a project) General Working Agreements (Volpe) Inter-agency Agreements (Outside DOT) Intra-agency Agreements (Within DOT)

All FTA Projects Have… A place on the FTA Program Plan or in a Concept Memo An Approval Package (SOW, GCE, etc.) A Project Record in TEAM (Application) o Project Information o Set of tasks to be performed o Budget o Schedule of activities

Approval Package Differ by project type (inter/intra agency, grant, procurement, etc) Templates on FTANet/Electronic Forms/TEAM Forms Includes: o Approval memo o Statement of Work o Government Cost Estimate

TEAM Project Life Cycle Project application created Project number assigned Signoffs and Approvals Operating budget money is reserved Project awarded Project award executed Project managed Project closed TEAM Training: From Application to Obligation TEAM Training: Project Management TEAM Training: Data Analysis

Creating the Project Application Create New Application Copy an existing project application Amend an existing project application o Change in award or duration

Parts of the Project Application Project Information o program, costs, contact info, etc. Budget o task details and their costs Milestones o schedule of deliverables Environmental Findings o required environmental classification Fleet Status o discription of fleet changes

Signoffs and Approvals Assign Project Number Review/Concur Dates FTA Comments

Submit the Application “Paper” Application o FTA staff is entering the application in TEAM “Electronic” Application o The recipient is entering the application in TEAM o “Signs” using a PIN

Reserve the Funds Find the right Account o Use oldest money first Select Account Classification Code Specify Financial Purpose Code

Getting Help TEAM Home Page o User’s Guide o Training Schedules o Activity Line Item Tree (ALI Codes) o TEAM Guidance-HQ Approval Package Templates o FTANet/Electronic Forms/Team Forms (Linda Sorkin)