OPERATIONS SECTION TRAINING Assembly/Shelter Team Workshop Developed by: Renee A. Domingo – Oakland Fire Department and Jeannie Goobanoff, Loss Prevention Director RESIG

Agenda REVIEW: The role of the Emergency Operations Center (EOC) REVIEW of SEMS and NIMS REVIEW: The Incident Command System (ICS) structure that is used during Emergency Response REVIEW: The Emergency Operations Plan and the Emergency Response Teams and how they fit into the ICS/SEMS/NIMS model The Operations Section – Assembly and Shelter Team roles and responsibilities

What is the role of an Emergency Operations Center (EOC)?

What is the role of an Emergency Operations Center? Centralized facility from which emergency response efforts can be coordinated and directed Centralized facility for decision makers Central information gathering and record keeping center Source of CONFIRMED public information and media coordination

Emergency Operations Center Requirements Must be SEMS/NIMS compliant Provides Management, Operations, Logistics, Planning/Intelligence and Financial coordination for response and recovery efforts Facility should be self sufficient and self contained for at least a 24 hour operation

What is S.E.M.S.? SEMS is the Standardized Emergency Management System developed by the State of California SEMS is used: – –To qualify to receive State reimbursement; – –To improve coordination between response agencies; – –To coordinate flow of information & resources; – –To improve mobilization, use and tracking of resources. – –The use of SEMS has been required since December of 1996!!!! Emphasizes the use of ICS – –Uses the functions of: Management/Command Operations Logistics Planning/Intelligence Finance/Administration

What is N.I.M.S.? National Incident Management System – –Uses an ALL-Hazards approach – –Required to qualify for Federal preparedness assistance (FEMA) – –Emphasizes the use of ICS – –Uses the same functions as SEMS Management/Command Operations Logistics Planning/Intelligence Finance/Administration

NIMS TRAINING REQUIREMENTS All disaster service workers (all public employees, including school employees) are to complete IS-700, ICS 100 and ICS 200. These are all on-line FEMA courses Deadline for completion: September 30, 2007 NOTE: RESIG has developed a one hour combined course that meets these requirements.

What is the structure of the Incident Command System (ICS)?

Incident Command System (ICS) Organizational Structure

MANAGEMENT/ COMMAND PLANNING/ INTELLIGENCE OPERATIONS LOGISTICSFINANCE/ADM

Incident Command System (ICS) Functions MANAGEMENT - Overall emergency policy and coordination including public information, safety officer and liaison officer- COLOR: BLACK THE LEADERS OPERATIONS - *Tactical response teams *TACTICAL is defined as….”Any skillful method to gain an end. Done or made for the purpose of trying to achieve an immediate or short-term aim.” COLOR: RED THE DOERS PLANNING/INTELLIGENCE - Information gathering and action plans. COLOR: BLUE THE THINKERS LOGISTICS - Support, supplies, equipment and personnel COLOR: YELLOW *Logistics is defined as “The military science of procuring, maintaining and transporting of material and personnel.” THE GETTERS FINANCE/ADMIN - Monitoring costs and assisting with recovery COLOR: GREEN THE PAYERS & TRACKERS

The ICS Functions

Student Release/ Staff Accounting Crisis Intervention Finance/Admin EOC Director/Incident Commander Operations Situation Status First Aid Light Search & Rescue Maintenance/Fire/ Site Security Recordkeeping -PIO -Safety -Liaison Planning/ Intelligence Documentation Supplies and Staffing Transportation Assembly/ Shelter Communications Logistics

Operations Section Roles and Responsibilities

Student Release/ Staff Accounting Crisis Intervention Finance/Admin EOC Director/Incident Commander Operations Situation Status First Aid Light Search & Rescue Maintenance/Fire/ Site Security Recordkeeping -PIO -Safety -Liaison Planning/ Intelligence Documentation Supplies and Staffing Transportation Assembly/ Shelter Communications Logistics

Operations Section Responsibilities Carries out all emergency response activities including: Assembly/Shelter Communications Crisis Intervention First Aid Light Search and Rescue Maintenance/Fire/Site Security Student Release/Staff Accounting THE DOERS

Operations Section Chief Responsibilities Ensures LIFE SAFETY Measures Alerting and Warning Emergency First Aid Psychological First Aid Response Teams Supervises the execution of the Operations portion of the Action Plan Passes all information to the Planning/Intelligence Section Chief Provides information to Liaison and PIO as required Approves release of resources Maintains close communication with EOC Director/Incident Commander

Student Release/ Staff Accounting Crisis Intervention Finance/Admin EOC Director/Incident Commander Operations Situation Status First Aid Light Search & Rescue Maintenance/Fire/ Site Security Recordkeeping -PIO -Safety -Liaison Planning/ Intelligence Documentation Supplies and Staffing Transportation Assembly/ Shelter Communications Logistics

Assembly/Shelter Team Leader Responsibilities Ensure the safe sheltering and care of students and staff while on-site during an emergency and accounting of persons in assembly/shelter area Facilitate Campus Evacuation when school site is deemed to be unsafe Facilitate the procurement and distribution of food and water Direct set-up of sanitary facilities, as needed

Assembly/Shelter Team Responsibilities FIRST ACTIONS INCLUDE:  Sign in  Put on Personal Safety equipment and Position Identifier  Read Position Description  Obtain a Briefing from the Team Leader  Review and understand Section Objectives and Strategies  Locate and Set up work space

Assembly/Shelter Team Responsibilities OPERATIONAL DUTIES INCLUDE: –Set up a secure assembly area for students –Facilitate orderly distribution of food and water –Set up sanitary facilities per direction of Assembly/Shelter Team Leader –Work and coordinate with Student Release Team to facilitate orderly Student Release, as directed –Compile all logs, messages and other documentation related to the incident for inclusion in final report –Document all incoming messages, actions taken, decisions and justifications, requests being filled on a Section Activity Log

Assembly/Shelter Team Responsibilities OPERATIONAL DUTIES (continued) PART I – GATHERING STUDENTS TOGETHER – –When it is necessary to evacuate the school, teachers** will accompany their students to the pre-designated evacuation site where they will take roll **Teachers should have pre-assigned buddies in neighboring rooms who will check on each other during an evacuation. If one teacher becomes unable to evacuate their students, the buddy will accompany both classrooms of students to the pre-designated evacuation site where they will take roll – –After accounting for students, those teachers with assigned roles in the response should wait for instructions from their team leaders before proceeding to the designated team meeting area to prepare for the response – –Those teachers not assigned to teams will stay with the students until the student assembly area can be established

Assembly/Shelter Team Responsibilities OPERATIONAL DUTIES (continued) PART II - Setting up a secure assembly area for students –Student assembly area should be pre-determined in the plan –Consideration should be given to ensuring that the area is secure, so students can be contained and parents cannot take them without going through the Student Release Procedures –Emergency supplies should be brought to the assembly area by the Logistics – Supplies and Staffing Team as requested –Students should remain in the assembly area until a runner (or call) comes to take them to the student release area

Assembly/Shelter Team Responsibilities UPON EOC DEACTIVATION CLOSING DOWN ACTIONS INCLUDE: – –Break down and clean up shelter – –Complete the close out all Activity Logs, reports, documentation – –Return of all equipment and unused supplies to the Logistics Section – –Sign out and leave contact information in case you need to be reached

Group Activity- 10 minutes

SCENARIO: – –It is 1:00 p.m. on a Tuesday. The students are just returning to their classrooms after lunch and…..the ground begins to shake!! The shaking gets stronger and a huge jolt hits! Windows are breaking and file cabinets are falling……some students have been injured along with several staff members….. – –The shaking stops and you can hear people calling out for help…..the smell of gas fills the air…………..

First things first…… All students and staff should drop, cover and hold on at the first sign of shaking Those who are outside should move away from buildings and other structures that could fall on them After the shaking has stopped, all those who have not been injured should leave the buildings and assemble in a pre-designated area Before proceeding to your team’s meeting area, wait for instructions from your Team Leader Take care of immediate safety issues

Group Activity- 10 minutes 1) 1) Based on the limited information provided in the scenario, what might happen at this point? 2)Who would need to make a decision as to what actions, if any, should be taken? 3) Based upon your Team’s responsibilities, What might your objectives be during an Emergency Response? 4)LIST ONE TO TWO OBJECTIVES

Assembly/Shelter Team Objectives (examples) Obtain briefing from Team Leader to understand the situation Meet with Student Release/Staff Accounting Team to determine how many students or staff may need to be sheltered Determine where the best place to assemble and shelter students and staff Contact Logistics Section – Supplies and Staffing team to determine needs Begin setting up assembly area and shelter, if needed

THANK YOU!