NASPO ValuePoint Public Safety Communications Equipment – Phase One Neva Peckham State of Washington JULY 2015

SOURCING TEAM Neva Peckham, Washington (Lead State) Tom Mahon, Washington Tim Jenks, Oregon Cynthia Okoroike, California Fred Thomas, California John Lemmon, California Mary Mattison, Oregon, Richard Brooks, Nevada Rober Hugi, Idaho, Victor Leamer, Alaska Tim Hay, NASPO ValuePoint 2

AWARD INFORMATION 3 Master Agreement Awarded March 25, Awarded Vendors in 17 Categories 10 Protests Received, 1 Upheld Gateway Devices Cancelled and Added to Phase Two Procurement

PROCUREMENT PROCESS RFI posted publicly September 6, 2013 Categories were identified and draft specifications posted for review and feedback Radio – LMR (Land Mobile Radios) Portable (single-band and multi-band) Mobile (single-band and multi-band Desktop Base Stations (single-band and multi-band) Base Stations and Repeaters In-Vehicle Repeater In-Building Repeater Gateway Devices and Audio Switches Microwave Radios and Ancillary Equipment Test Equipment Portable Radio Accessories 4

PROCUREMENT PROCESS RFP Development began October 21, 2013 RFP Released March 13, Total Vendors Notified 4 Minority-Owned Businesses 2 Women-Owned Businesses 2 Minority and Women Owned Businesses 57 Small Businesses Pre-Proposal Conference April 9, Representatives from 23 Companies 5

PROCUREMENT PROCESS Four Amendments Proposals Due July 16, Proposals Received Lead State Activities Determination of Initial Responsiveness was completed on a pass/fail basis. One Bidder, Alcatel-Lucent was determined non-responsive and eliminated from further consideration Reference questionnaires were used to score Vendors past performance 6

PROCUREMENT PROCESS Evaluation Team Activities Evaluators were assembled, provided instruction, and began their evaluation of the Non-Cost components. Contract Management and Performance Plan. Total evaluated points were 150. Nationwide Network of Subcontractors Dealers/Distributors. Total evaluated points were 100. Specifications & Cost were evaluated by category/subcategory. Bidders were required to submit a “target” product meeting the specifications and allowed to describe how they meet/exceed the requirement. They were required to submit a single price for the “target” product. If awarded, they would be allowed to offer their suite of products in the category/subcategory at the same percentage off MSRP 7

PROCUREMENT PROCESS Cost Evaluation Radios, maximum evaluated points available = 500 per subcategory Base Stations/Repeaters, maximum evaluated points available = 500 per subcategory In-Vehicle Repeater, maximum evaluated points available = 500 per subcategory Microwave Radios, maximum evaluated points available = 500 Dispatch Consoles, maximum evaluated points available = 500 Microwave Antennas, maximum evaluated points available = 500 Base Station/Repeater Antennas, maximum evaluated points available = 500 RF Transmission Lines, maximum evaluated points available = 500 8

9 AWARD INFORMATION Awards by Category Radios Portable, Dual-Band (E.F. Johnson, Harris Corporation, Motorola Solutions) Portable, Single-Band Tier I (E.F. Johnson, Harris Corporation, JVCKENWOOD, Motorola Solutions, RELM Wireless) Portable, Single-Band Tier II (E.F. Johnson, Harris Corporation, ICOM America, JVCKENWOOD, Motorola Solutions, RELM Wireless, tait communications) Portable, Single-Band Tier III (E.F. Johnson, Harris Corporation, ICOM America, JVCKENWOOD, Motorola Solutions) Mobile, Dual-Band (Harris Corporation, Motorola Solutions) Mobile, Single-Band Tier I (E.F. Johnson, Harris Corporation, Motorola Solutions, RELM Wireless, tait communications) Mobile, Single-Band Tier II (E.F. Johnson, Harris Corporation, ICOM America, JVCKENWOOD, Motorola Solutions, RELM Wireless, tait communications) Mobile, Single-Band Tier III (ICOM America, JVCKENWOOD, Motorola Solutions) Desktop, Dual-Band (Motorola Solutions) Desktop, Single-Band Tier I (E.F. Johnson, Harris Corporation, Motorola Solutions) Desktop, Single-Band Tier II (E.F. Johnson, Harris Corporation, ICOM America, JVCKENWOOD, Motorola Solutions, tait communications) Desktop, single-Band Tier III (tait communications)

10 AWARD INFORMATION Awards by Category (cont.) Radios Microwave Radios (Aviat, NEC America) Base Station Repeaters Single-Band Tier I (Motorola Solutions, Radio Frequency Systems, tait communications) Single-Band Tier II (Codan dba: Daniels Electronics, E.F. Johnson, Motorola Solutions, tait communications) In-Vehicle Repeaters Single-Band Tier I (Harris Corporation, Pyramid Communications) Antennas Microwave Antenna (Ceragon, Pyramid Communications) Mobile Antenna (Motorola Solutions) Base Station Repeater Antenna (Sinclair Technologies, Telewave, Inc.) RF Transmission Lines (Radio Frequency Systems, Telewave, Inc.) RF Filtering Equipment (Telewave, Inc.) Dispatch Consoles (Avtec, Bosch Security Systems, E.F. Johnson, Harris Corporation, Zetron, Inc.)

11 MASTER AGREEMENT NEGOTIATION The following Master Agreements are fully executed and posted to NASPO website: Zetron NEC America JVCKENWOOD Telewave, Inc. Pyramid Communications ICOM Avtec Codan Communications dba: Daniels Electronics Radio Frequency Systems (RFS) Negotiation continues with all other awarded Vendors

PHASE 2 PROCUREMENT Phase 2 Categories Batteries – Fixed Site Batteries – Portable Radio Digital Voice Recorders Dispatch Furniture Dispatch Seating Equipment Shelters – Heavy Duty Equipment Shelters – Light Duty Equipment Shelters – Outdoor Cabinet Monitoring & Alarm – Radio Network Monitoring & Alarm Systems – Environmental Power Systems – AC to AC, Uninterruptible Power System (UPS) Power Systems – AC to DC 12

PHASE 2 PROCUREMENT Phase 2 Categories (cont.) Power Systems – Backup Generators Power Systems – Fuel Cell Test equipment – Radio Signal and Antenna measurement Test Equipment –Multifunction Radio Test Set Towers – Accessories & Appurtenances Towers – Deployable / Temporary Towers – Guyed Towers – Guyed, Light Towers – Lattice Towers – Lattice, Light Towers – Monopole Towers – Passive Microwave Repeater Gateway Devices Additional Microwave Radio ? (Native IP and 900 MHz 13

PHASE 2 PROCUREMENT Contract will be extended through February 29, 2016 with Vendors that do not have a Master Agreement in place by July 15, The following Vendors have been offered an extension: Alcatel-Lucent Harris EF Johnson Motorola Raytheon RELM Sinclair tait 14

PHASE 2 PROCUREMENT Projected Timeline Specification development completed by July 24, 2015 Final RFP Draft to NASPO Directors August 15, 2015 RFP Posted October 1, 2015 Bids Due November 15, 2015 Evaluation November 17 - December 18, 2015 Awards January 4, 2016 Master Agreements in place by February 1,

PARTICIPATING ADDENDUM PROCESS All 50 states and The District of Columbia have executed the NASPO Cooperative MOA, allowing them to be eligible to use any NASPO ValuePoint cooperative Master Agreement 16

PARTICIPATING ADDENDUM PROCESS Three Options for Participation 1.State signs a Participating Addenda for entire state  Every legally eligible entity in the state can participate 2.State signs a Participating Addenda for non state entities  Every legally eligible entity that is not a STATE agency can participate 3.State does not sign a Participating Addenda  Political subdivisions wishing to participate may contact the NASPO ValuePoint Cooperative Development Coordinator who will contact the STATE CHIEF PROCUREMENT OFFICIAL asking for approval for that entity to sign their own Participating Addendum.  Entities may be given approval on an individual basis or State CPO may give approval to all entities within the state to execute their own Participating Addendums. 17

PARTICIPATING ADDENDUM PROCESS Step by Step: Participating Addendum templates are available on each Master Agreement page on 1.States may have submitted Intents to Participate during solicitation, this will provide the information for contractors to contact states interested in signing a Participating Addendum.  States may also contact contractors directly to begin Participating Addendum process. 2.State Chief Procurement Officials (or designated representative) will be the signatory on the Participating Addendum. They will also be the NASPO ValuePoint point of contact throughout the process. 3.State completes the draft Participating Addendum for each contractor and then forwards the draft to the contractor. Negotiations will be handled directly between state and contractor. Upon agreement, the state sends a final copy of Participating Addendum to the contractor for signature. 4.Contractor signs Participating Addendum and sends back to state for signature. 5.State sends fully executed copy to both contractor and NASPO ValuePoint at Executed Participating Addendum will be maintained in a repository. 18

PARTICIPATING ADDENDUM PROCESS Step by Step: Same Process as Opportunity #1 Participating Addendum templates are available on each Master Agreement page on 1.States may have submitted Intents to Participate during solicitation, this will provide the information for contractors to contact states interested in signing a Participating Addendum.  States may also contact contractors directly to begin Participating Addendum process. 2.State Chief Procurement Officials (or designated representative) will be the signatory on the Participating Addendum. They will also be the NASPO ValuePoint point of contact throughout the process. 3.State completes the draft Participating Addendum for each contractor and then forwards the draft to the contractor. Negotiations will be handled directly between state and contractor. Upon agreement, the state sends a final copy of Participating Addendum to the contractor for signature. 4.Contractor signs Participating Addendum and sends back to state for signature. 5.State sends fully executed copy to both contractor and NASPO ValuePoint at Executed Participating Addendum will be maintained in a repository. 19

PARTICIPATING ADDENDUM PROCESS Step by Step: Participating Addendum templates are available on each Master Agreement page on 1.An request should be sent to from entity ( may also be sent from contractor). The needs to provide the following details: main point of contact from entity, full name of entity, phone number, address and physical 2.NASPO ValuePoint will State Chief Procurement Officer requesting approval for the entity to execute a Participating Addendum. 3.NASPO ValuePoint will both contractor and entity with the permission from Chief Procurement Official to proceed to complete the Participating Addendum. 4.Entity completes the draft Participating Addendum for contractor and then forwards the draft to the contractor. Negotiations will be handled directly between entity and contractor. Upon agreement, the entity sends a final copy of Participating Addendum to the contractor for signature. 5.Contractor signs Participating Addendum and sends back to entity for signature. 6.Entity sends fully executed copy to both contractor and NASPO ValuePoint at Executed Participating Addendum will be maintained in a repository. 20

PARTICIPATING ADDENDUM PROCESS 21

THINGS TO REMEMBER 1.Sample PA’s are located on the NASPO ValuePoint Website under each master agreement portfolio. 2.Executed Participating Addendum will be maintained on and in a repository. 3.Participating states and entities will be identified on the map of the USA on each Master Agreement page on The Lead State and NASPO ValuePoint do not get involved with negotiations. 5.Only submit completed and negotiated PA’s with signatures from both parties. 6.Submit completed PA’s in PDF Format 22

THANK YOU Please let NASPO ValuePoint know if we can be of any assistance: Tim Hay, NASPO ValuePoint Cooperative Development Coordinator (503) * NASPO ValuePoint Point of Contact for these Master Agreements. 23

QUESTIONS Washington Contract Administrator Neva Peckham (360)