Document Processing Keyboarding Objective 4.01 and 4.02

Word Processing Word processing software is a type of application software that is used for creating text documents, such as: letters, memos, and reports

Typing Paper Standard Paper Size: 8 ½ x 11 inches There are 66 lines per page. Six lines equals one vertical inch.

Page Orientation Orientation – the direction in which you can print on a page Portrait – height is greater than the width Landscape – width is greater than the height Portrait 8 ½” x 11” Landscape 11” x 8 ½” Most word processing documents are printed in portrait orientation.

Text Alignment Alignment – the way multiple lines of text line up along the left, right, or both margins Left align – text is lined up along the left margin, leaving a jagged right margin Right align – text is lined up along the right margin, leaving a jagged left margin Center align – text is centered between both margins, resulting in jagged left and right margins Justified – text is aligned along the left and right margins, with no jagged edges Tool Bar Alignment Buttons Left Align Center Align Right Align Justify Left align – text is lined up along the left margin Center align – text is centered on the page Right align – text is lined up along the right margin Justified – text is lined up along both margins

Document Margins Margin – the blank space at the top, bottom, left, and right of a document where you cannot type Header – allows you to type above the top margin at the top of each page of a document Footer – allows you to type below the bottom margin at the bottom of each page of a document

Paragraph Formats Block style – all lines of text are aligned with the left margin the first line of a paragraph is not indented commonly used when formatting letters and memos Indented – the first line of a paragraph is indented use the Tab key to indent paragraphs commonly used when formatting reports Example: XXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXX Example: XXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXX

Paragraph Formats Hanging indent – a temporary left margin that indents all lines except the first line of text the first line is flush with the left margin; each additional line is indented commonly used when citing bibliography sources Example: XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX

Horizontal Centering When text is centered between the left and right margin Commonly used when formatting: Invitations Announcements Title pages Lets Hoop It Up!!! Participate in our Hoops For Heart Campaign to help raise money for the American Heart Association February 27-March 3, 2006 See your PE teacher for more details.

Horizontal Centering Using the menu bar 1. Access the Paragraph Menu from the Home Ribbon 2. Select the Paragraph dialog box

Horizontal Centering Using the menu bar 3. Choose Centered alignment from the Paragraph window

Horizontal Centering Using the tool bar Click on the Center alignment button on the tool bar

Vertical Centering When text is centered between the top and bottom margin Commonly used when formatting: Invitations Announcements Title pages

Vertical Centering 1. Select Page Setup from the Page Layout Ribbon

Vertical Centering 2. Select the Layout tab from the Page Setup Dialog Box (window) 3. Choose Center alignment from the Vertical alignment list

Editing Features Spell Check – the word processing feature that checks selected words in a document for spelling errors, similar to an electronic dictionary

Editing Features Grammar Check – the word processing feature that checks selected words in a document for incorrect grammar use

Editing Features Thesaurus – the word processing feature that allows you to find synonyms (words with similar meanings) for words in a document.