Open Access and the Research Excellence Framework

What is Open Access? ) Unrestricted access (and re-use) of research outputs particularly journal articles and conference papers from publicly funded research. Gold (paid for) - article is immediately freely available. Payment of a fee or ‘Article Processing Charge’ (APC) Green ('free’) Deposit (usually accepted final version) in online repository. Usually an embargo period. University direction - go Green (‘free’) wherever possible

Research Excellence Framework (REF) Policy on Open Access ) Articles and conference proceedings accepted for publication from 1 st April 2016 Limited exemptions Credit in ‘environmental component’ for making other outputs open access

REF Eligibility – Start Now Author Responsibility ‘Final peer-reviewed manuscripts must have been deposited in an institutional or subject repository on acceptance for publication’ Within 3 months of the date of acceptance. We MUST evidence itis in orepository – ItMAY be closed depositWe MUST evidence itis in orepository – ItMAY be closed deposit

REF Eligibility – Start Now Library AND ‘made open-access within a specified time period’ Accept embargo of 12 months for science, technology and medicine and 24 months for arts and social sciences We MUST evidence itis in orepository – ItMAY be closed depositWe MUST evidence itis in orepository – ItMAY be closed deposit

What do researchers need to do? As soon papers are accepted ensure they are added to Enlighten via local procedures or notify INCLUDE THE FINAL ACCEPTED MANUSCRIPT DON’T AGREE TO PAY IF YOU DON’T HAVE £

Open Access Research Data Management Papers should also include a statement on how the underlying research materials - such as data, samples or models – can be accessed. It is not necessary that the data itself be openly accessible if there are compelling reasons against this

What MUST staff do? A.As soon as papers are accepted ensure they are added to Enlighten via local procedures or notify research- Include a copy of the manuscript noting if it is final agreed text or subject to final amendmentsresearch- B.Add funder name/s and funder award reference/s to papers C.Add a statement on how to access underlying research materials to paper ( research- for support)research- D.Create a data management plan for new applications and awards E.Store final datasets