HIRE CHARGES Stroud Village and Community Hall Network May 2013 Barbara Pond GRCC

Hire Charges Traditional role of a village or community hall to ‘provide a hall for the community of …..for use of the said inhabitants, irrespective of race, religion sex or age’ or ‘provision of a hall for the recreational, social and educational purposes of the community of ….’

Hire Charges In 2013 Government legislation/debate ‘access to services’ Halls are seen as ‘service provider’ Focus on creating a community ‘hub’ Ways of filling gaps left by community activity/ groups now defunct

Hire Charges Not straight forward Variety of conditions that apply Location Wrap around service – ‘customer care’ Size of the hall Condition of the hall Parking

Hire Charges – Basic charge Rent Rates Electricity Gas Insurance Maintenance Cleaning materials Staff Expenses Health & Safety Costs Rainy day Average hrs per week x number of useable weeks per year divide by outgoings

Hire Charges - Afternoon/ evening Half day/ full day Which room hiring Village organisation? Bar/ Kitchen usage Weekend or week hire Hire of equipment on top Private hire from outside the community Meeting rate Community group Commercial Heating on top Regular hirer ‘Bulk buying’ Hourly Session rate Weekend rate Private hire from within community Large or small organisation

Hire Charges No golden rule – unit cost or basic charge Price should reflect ‘service’ Basic ‘service model’ as follows –Hirers clean up afterwards or volunteer cleaner –Room as hirer finds it –No license – alcohol/premises –Poor decorative condition Hire charge at lower end of scale

Hire Charges Hire charge at higher end of scale –Employ cleaner/ caretaker –Room set up –‘Professional kitchen’ –Condition of the hall –Outside landscape/ setting of the hall

Hire Charges Hiring Policy Hiring agreement – will lay out who is responsible for what ‘service’ Review with regular hirer’s Review charge regularly Raise on % increase or monetary value