PROFESSIONAL LEARNING Project Management: Communication plans

Project management is about: Systematically making projects happen – Planning – Doing Helping establish clarity about: – Who is doing… – What … – When Delivering on complex, complicated and high profile projects Last time we talked about work plans This time we will talk about communication

Our journey toward project management so far We have provided you with quarterly PM Spotlights COMP owners received special training and support starting on October 2 nd Public Consulting Group Fergus O’Connell’s book We talked about and wrote some project charters Description, goals, risks, timeline, stakeholders, team members, resources We learned about work plans Simple templates to elaborate software Scope, Quality, Work, Time

Bringing it all into one place Introducing the Project Management Toolkit Your online resource for: – Project charter templates – Gantt charts – Work plan spreadsheets – Communication plans – Risk assessment tools – Project close-out tools Go to: mmsd.org/PMtoolkit

COMMUNICATION PLANS MMSD

Why build and use a Communication Plan? Communication is a fragile and complicated thing – Communication works in both directions You likely have a lot to keep track of: – Audience – Message – Medium – Date(s) Who needs to know what? How do you tell them and when? Effective Communication

One helpful worksheet… Paper/pencil worksheet helps you outlines and explore: – Goals – Target audiences – Main messages – Timeframe – Budget – Strategies – And more! Available at: mmsd.org/PMtoolkit

… and one simple template Captures in one convenient place: – Audience, medium, message, ownership, dates, and more Available at: mmsd.org/PMtoolkit

Turn & Talk What communication are impacting your daily work ? What did you learn from Report Card & Special Education example(s) that could inform your project or a communication plan you support ?