HIPAA Implementation: The Challenge Ohio Department of Job and Family Services October 23, 2002

Ohio’s Organizational Structure Statewide Level Structure Governor’s Office Sponsor Cabinet Director Executive Leadership Committee Deputy Director Project Management Team Privacy Workgroup Technical Partners Committee Business Partners Committee Security Workgroup Contracts Workgroup Education Workgroup Code Set Workgroup

Medicaid’s Organizational Structure Agency Level Structure

Ohio Statewide Project Organizational Objectives Assure compliance with HIPAA administrative simplification requirements Assure that technical systems and business processes are integrated across agencies Develop work products and tools to promote cost effective implementation Promote a consistent national legislative and policy agenda Develop effective education and outreach programs

OUR APPROACH TO COMPLIANCE

Lessons Learned – What Works Organizational structure Appointment of technical/policy co- leads for each workgroup or team Development of a public website to disseminate information and work products developed Building internal HIPAA expertise Empowering teams to make decisions

Lessons Learned – What Doesn’t Budgeting for HIPAA on the agency level, as opposed to project level Sustaining bureau level management support Addressing the cultural issues between technical and policy staff Inexperienced team leads Administrative changes leading to philosophical changes in approach

Questions? Robert C. Bergin