CBISA Online™ Reports

Reports and Listings Module Instructions for Creating Reports To access the Reports and Listings module, click on the tab "Reports and Listings". Within the Reports and Listings module, you can access nine different report menus by clicking on the menu tabs. After choosing a specific menu tab, the reports contained in that menu will appear in the control panel browse box. To Preview or Print a report: Select the report you want to preview or print by highlighting the report in the control panel browse box Choose the date range you wish to view (the screen defaults to your current fiscal year dates) and if you wish to open the report in a new window. Some reports will have a drop down list, check boxes, or information list with additional options to further customize the report. To select from a drop down list, click on the down arrow to open the option list, then highlight the applicable item. To choose a check box, click within the box next to the applicable item. To select a group of more than one item from a list (i.e. including more than one department or county in a report), hold down the shift key and click the first and then last in the list. To choose randomly placed items, hold down the control key and highlight the various items to be included in the report. When choosing a report with selected Departments, if a specific department is not chosen then the data on the report will contain any Activity record for which the user has not assigned a specific department. Some reports will also have the option of choosing the orientation for the report. The portrait version contains the basic report information and the landscaped version contains several other columns of information including Hours. Click on the Preview button to see the report. To send the report to a printer, while in the Preview mode, choose the Print icon on the report task bar. Select your page range from the pop up dialog box. Click OK to initialize the Adobe Reader printer box and click on the Print icon on the task bar. This will bring up your default printer dialog box where you can change your printer settings as needed. Click OK to send the report to your printer. You may also Export reports to save them in other formats such as Microsoft Word or Excel or as a PDF file. To export a report, simply choose the Export icon on the report task bar. Select your desired format from the drop down on the pop up dialog box. Click OK and choose the location where you want the exported file to be saved.

Program Title – found on Line 1 of the Programs/General tab Age – a list of selectable choices that is found on the Programs/Target Audience tab Baseline/Goal – found on the Programs/Indicators tab Benefit – found on the Occurrences screen, this is calculated by subtracting Revenues (Offsets) from Expenses Broader Community – a choice for the “Targeted For” drop down box found on the Programs/General tab Category – found on line 2 of the Programs/General tab Collaborators – found on the Programs/Objectives tab Comparative Trend – a way of analyzing the current year’s community benefit information by comparing it to last year’s data (or vice versa using Comparative Trend – Reversed) County - found on the Programs/Target Audience tab Date – found on line 1 of the Occurrences screen, on the Narratives tab, and on the Outcomes tab Department Name – found on line 6 of the Programs/General tab and line 3 of the Occurrence screen Department Number – found on line 3 of the Occurrences screen Expenses – the total of Salaries, Fringes, Purchased Services, Supplies, and Other Direct and Indirect Expenses from the Occurrences screen Extract – a reporting section designed to aid in the exporting of data into Excel or Access for custom reporting Fees – an element of revenue found under the Offsetting Revenues section of the Occurrences screen Format – a list of selectable choices that is found on the Programs/Setting/Format tab Foundation/Fundraising – an element of revenue found under the Offsetting Revenues section of the Occurrences screen (for historical purposes only); Restricted Foundation/Fundraising is found in the Memo Section of the Occurrence Screen Fringes - an element of cost that is found under the Expenses section of the Occurrences screen, this is calculated by multiplying the Fringe Percentage found on Line 1 by the Salary Expense in the Expenses section Report Terms and Their Locations

Gender – a drop down box found on the Programs/Target Audiences Tab Grants/Support - an element of revenue found under the Offsetting Revenues section of the Occurrences screen (for historical purposes only; Restricted Grants and Support is found in the Memo Fields section of the Occurrences screen Healthy Communities – a list of selectable goals that are found on the Programs/Healthy Communities tab Hours – an optional field found on the Narratives/General tab Indicators – used to measure the success of a Community Benefit program; found on the Programs/Indicators tab Indirect Expenses - an element of cost (by default only applies to Categories A,F, and G) that is found under the Expenses section of the Occurrences screen, this is calculated by multiplying the Indirect Cost Percentage found in Defaults to the total Expenses found on the Occurrence screen IRS 990 Questions - one of the tracking types utilized in the Financial Services tab IRS Bad Debt - one of the tracking types utilized in the Financial Services tab IRS Medicare - one of the tracking types utilized in the Financial Services tab Living in Poverty - a choice for the “Targeted For” drop down box found on the Programs/General tab Monetary Inputs – one of the main statistics shown on CBISA Online™ reports; consists of Expenses, Offsets, and Benefit Narrative – the non-quantifiable story found on the Narratives tab Objective – found on the Programs/Objectives tab Offsets/Revenues – the total of Foundation/Fundraising, Grants/Support, Fees, and Other from the Occurrences screen Other - an element of revenue found under the Offsetting Revenues section of the Occurrences screen Other Direct Expenses - an element of cost found under the Expenses section of the Occurrences screen Other Means Tested Programs – one of the tracking types utilized in the Financial Services tab Outputs – one of the main statistics shown on CBISA Online™ reports; “Persons” is automatically available, and two more are customizable Report Terms and Their Locations (Continued)

Persons – found on line 5 of the Occurrences screen Primary Service Zip Code – found on line 2 of the Occurrences screen Purchased Services - an element of cost found under the Expenses section of the Occurrences screen Ratios - one of the tracking types utilized in the Financial Services tab Revenues/Offsets - the total of Foundation/Fundraising, Grants/Support, Fees, and Other from the Occurrences screen Salaries - an element of cost found under the Expenses section of the Occurrences screen that can either be calculated using total dollars reported or by multiplying the hours by the rate Setting – a list of selectable choices that is found on the Programs/Setting/Format tab Staff Hours – found on line 4 of the Occurrences screen Subject-Keyword-Person – found on the Narratives/General tab Supplies - an element of cost found under the Expenses section of the Occurrences screen Time Inputs – CBISA Online™ report statistics shown only on Landscaped reports; include Staff Hours and Volunteer Hours as well as a third customizable option Topics – a list of selectable choices that is found on the Narratives/Topics tab Traditional Charity Care - one of the tracking types utilized in the Financial Services tab Unpaid Costs of Medicaid - one of the tracking types utilized in the Financial Services tab User Defined Codes – a list of selectable choices that is found on the Programs/Objectives tab and on the Occurrences screen Volunteer Hours - found on line 4 of the Occurrences screen Vulnerable Populations - a list of selectable choices that is found on the Programs/Target Audience tab Year – found in the “Tracked Since” box on the Programs/General tab Report Terms and Their Locations (Continued)

Partnership Reports

Partnerships #1 – Directory of Partnerships

Partnerships #2 – Comprehensive (All Linkages)

Partnerships #3 – Partnerships – Selected Programs

Partnerships #4 – Partnerships – Selected Narratives

Partnerships #5 – Partnerships – Selected Outcomes

Partnerships #6 – Partnerships – Sel. Areas of Interest

Programs

Programs #1 – Programs Detail

Programs #2 – Program Detail Full

Programs #3 – Selected Categories – Program Detail

Programs #4 – Programs Targeted For… This report can be run for the “Living in Poverty” (or substituted term) or for the “Broader Community”.

Programs #5 – Comparative Trend

Programs #6 – Comparative Trend - Reversed

Programs #7 – Selected Formats

Programs #8 – Selected Settings

Programs #9 – Selected Ages

Programs #10 – Selected Genders

Programs #11 – Selected Vulnerable Populations

Programs #12 – Selected Counties

Programs #13 – Selected Healthy Community Goals-Concerns

Programs #14 – Selected User-Defined Codes - Programs

Programs #15 – Programs with Collaborators

Programs #16 – High Impact Programs

Programs #17 – Costly Programs

Programs #18 – Low Cost Programs

Programs #19 – Low Cost-High Impact Programs

Programs #20 – Programs Ranked By…

Programs #21 – Three Year Comparative By Program

Programs #22 – List of Programs…

Programs #23 – Program Contacts…

Programs #24 – Programs Inventory

Programs #24 – Programs Inventory (cont.)

Summaries

Summaries #1 – Complete Summary - Unclassified Note: You may choose to include or exclude non-Community Benefit financial services (such as Medicare and Bad Debt).

Summaries #2 – Complete Summary - Classified Note: You may choose to include or exclude non-Community Benefit financial services (such as Medicare and Bad Debt). The Classified Summary differs from the Unclassified Summary in that it separates out totals for the Living in Poverty and the Broader Community.

Summaries #3 – Executive Summary Note: You may choose to include or exclude non-Community Benefit financial services (such as Medicare and Bad Debt).

Summaries #4 – 3 Year Comparative by Category Note: You may choose to include or exclude non-Community Benefit financial services (such as Medicare and Bad Debt).

Summaries #5 – Selected Categories - Summary

Summaries #6 – Summary of Community Services

Summaries #7 – Summary by Category

Summaries #8 – Summary – Selected Departments

Summaries #9 – Summary - Targeted

Summaries #10 – Summary by Month – Net Benefit

Summaries #11 – Direct and Indirect Expense by Category

Statistics

Statistics #1 – Occ. – Selected Programs/Categories

Statistics #2 – Occurrences – Selected Departments

Statistics #3 – Occurrences – Selected Users

Statistics #4 – Occ. – Sorted by Dept. for Program

Statistics #5 – Occurrences with Notes

Statistics #6 – Occurrences – Selected Zip Codes

Statistics #7 – Occurrences – Elements of Cost

Statistics #8 – Occurrences – Salary Expense Detail

Statistics #9 – Occurrences Due

Statistics #10 – Pending Occurrences

Statistics #11 – Restricted Offsetting Revenue

Statistics #12 – Occurrences – Indirect Cost

Statistics #13 – Selected Departments

Statistics #14 – Sel. User-Defined Codes - Occurrences

Statistics #15 – Elements of Cost

Statistics #15 – Elements of Cost (continued)

Statistics #16 – Elements of Offsetting Revenue

Statistics #16 – Elements of Offsetting Revenue (cont.)

Statistics #17 – Programs with Revenues…

Statistics #17 – Programs with Revenues… (cont.)

Statistics #18 – Programs with Expenses…

Statistics #18 – Programs with Expenses… (cont.)

Statistics #19 – Financial Services Detail

IRS Form 990 Schedule H

IRS 990H #1 – Part I Item 7

IRS 990H #2 – Part II

IRS 990H #3 – Worksheet 1

IRS 990H #4 – Worksheet 2

IRS 990H #5 – Worksheet 3 - Medicaid

IRS 990H #6 – Worksheet 3 – Other

IRS 990H #7 – Worksheet 4

IRS 990H #8 – Worksheet 5

IRS 990H #9 – Worksheet 6

IRS 990H #10 – Worksheet 7 - Research

IRS 990H #11 – Worksheet 8

IRS 990H #12 – Bad Debt Worksheet - Cost

IRS 990H #13 – Bad Debt Worksheet – Statement 15

IRS 990H #14 – Worksheet – Medicare Part III

IRS 990H #15 – IRS Questions – Part I

IRS 990H #16 – IRS Questions – Part III

IRS 990H #17 – IRS Questions – Part VI

IRS 990H #17 – IRS Questions – Part VI (con’d)

IRS 990H #18 – Joint Venture

IRS 990H #19 – Reconciliation

IRS 990H #20 – Subsidized Health Services List

Narrative & Outcome Reports

Narrative & Outcome #1 – Selected Keywords

Narrative & Outcome #2 – Selected Subjects

Narrative & Outcome #3 – Selected Departments

Narrative & Outcome #4 – Pending Entries

Narrative & Outcome #5 – All Narratives Including Linkages

Narrative & Outcome #6 – All Outcomes Including Linkages

Narrative & Outcome #7 – Outcomes - Selected Programs

Custom Report Generator

Custom Reports To run a custom report, the user can choose up to three data criteria for the report, as well as up to 8 fields of information. The first criterion is which Community Benefit Category(-ies) should show on the report. Next, the user may select none, one, or two of the following criteria: Ages, Categories, Formats, Genders, Healthy Community Goals, Objectives, Settings, Vulnerable Populations, or Targeted For. Once all criteria has been chosen, the following fields are selectable: Department, Contact, Category, Targeted, Persons Served, Total Expenses, and Net Community Benefit.

Multi-Unit & Other Reports

Multi-Unit Reports In addition to all of the reports shown in this presentation, there are two other reporting sections that also serve an important purpose: 1). Multi-Unit Reports: for multi-hospital users and health systems. 34 of the standard reports shown in this presentation (including 4 off the IRS reports) are also runnable by the entire organization/health system, or by hospitals assigned to common Regions, Groups, or Entities.

Other Reports 2). Other Reports: a reporting section designed to aid in the viewing or exporting of data that is important to your Community Benefit initiative. Currently, there are five available reports: Users. This report is designed to give the user a printable or exportable list of their CBISA users and their addresses. Appendix D and IPM’s Reporting Unit Defaults. This report allows you to print or export your reporting unit default and financial information. Department List. This report displays a list of Department names, contact information, and average salary rate. Attachments. This report lists Occurrences which have attached files.

Appendix D This report will provide a printout of any information entered into any of the Appendix D fields. This screen is found in CBISA under Options > Org Defaults > Reporting Unit (see screenshot below).

IPM’s This report will provide a printout of any information entered into any of the IPM’s fields. This screen is found in CBISA under Options > Org Defaults > Reporting Unit (see screenshot below).