21 st CCLC University: Allowable Expenditures and Reimbursements

21 st Century Community Learning Center (CCLC) grant funds must be used in a manner consistent with all state and federal regulations, requirements, and guidance.

Allowable Expenditures Expenditures MUST: Follow federal cost principles Follow procurement policies Support stated program objectives Be included in the original awarded application Be reasonable and necessary

Allowable Expenditures Food – ONLY for staff meetings or trainings; parent meetings or parental involvement activities; instructional programs; and overnight field trips. Communication Personnel services Materials and supplies Consultant services Travel Recreational and enrichment activities Field trips

Reimbursements Reimbursements are submitted in OMEGA Reimbursement requests should include detailed descriptions of expenditures Dates of field trips or events # of students and adults attending events Cost per person # of items purchased Cost per item Reason for item purchased Travel dates, locations, name of event Include name of school/site in comments field

Reimbursement Request Guidance Questionable/Unacceptable descriptions Improved Materials for after-school tutoring Field trip to state park Contracted services 5 laptops for after-school tutoring at $500 per unit Admission for 40 $10/ea. to ABC State Park on Sept. 15, 2015, to participate in conservation project to support SOLs Anti-bullying speaker on Oct. 24, 2015, for afterschool program enrichment activity

For further guidance, please reference the 21 st CCLC Grant Administrative Handbook which can be located at /title4/part_b/resources/handbook.pdf /title4/part_b/resources/handbook.pdf

21 st CCLC Contact Information Marsha Granderson Education Specialist (804) Regions II, IV, and V Diane Jay Associate Director (804) Dawn Dill Grants and Reports Manager (804) Regions III and VII Tiffany Frierson Education Specialist (804) Regions I, VI, and VIII