General Fund Training April 12, 2016

WSU Budgeting Process © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

Budget Process Time PeriodWork ActivityDependency April 29Last Day to correct Permanent Budget Adjustments in Banner May 2Hyperion open for SCD to enter BudgetsApril 30 Metadata and Data is loaded to Hyperion May 20SCD budgets in Hyperion are due May 23 – June 16Budget Office begins analysis and compilation of Budget Book May 30 – June 6SCD review Budget Office version entries June 17Completion of Budget Book June 24Board of Governors Meeting – Approve Budget © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

4 Components of WSU’s Hyperion Planning The following Hyperion products are included in WSU’s Planning Environment: Hyperion Workspace Hyperion Essbase Database Hyperion Financial Reporting Hyperion Smart View for Office © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

5 Hyperion Workspace Workspace provides a single business performance management interface that enables users to access the Planning Web Client and Hyperion Financial reports. URL: © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

6 Setting User Preferences © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

Hyperion Planning at WSU

8 WSUPLN Dimensions WSU Dimensions Account Period Years Scenario Version Entity © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

9 Account The Account dimension consists of: Statistical Financial Accounts Budget Pool Input Financial Alternate Accounts © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

10 Period The Period dimension relates to the Months that comprise WSU’s fiscal year (October – September). This dimension allows for Year-to-Date and Quarter-to-Date analysis © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

11 Years Fiscal Years start in FY12 and continues through to FY21. Budget development data starts in FY16. Budget data developed in Hyperion will be retained in the database moving forward. Banner data (Actual and other items) is downloaded on a rolling basis: current fiscal year and 3 previous. © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

12 Scenario The Scenario dimension is used to describe the type of data being used. Scenarios that end users use during budget development include: Final Budget –Starting Point Permanent Budget –Budget Programs Reduction Adjustment Initiatives Reallocation Final_FTE_Budget –FTE_Budget –FTE_Adjustment –FTE_Restatement © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

13 Version The Version dimension is used to separate different “snapshots” of the annual plan and budget. Actual and finalized annual plan numbers are stored in the Final version and are not available for editing without Administrator intervention. Working version is used to create a draft of the annual plan and is the primary version used for updates to the Budget by end users. BudgetOffice version is the primary version used for updates to the Budget by Budget Office users. © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

14 Entity The Entity dimension is a hierarchical representation of WSU entities. The entity dimension is a concatenation of Org, Fund and Prog, similar to indexing in Banner. The primary hierarchy represents the Organization. Attribute dimensions will be defined later. Each entity is tagged for Fund and Prog reporting © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

15 Browser Settings Users MUST use Mozilla Firefox in order to open the Hyperion Planning application –The Mozilla Firefox XUL add- on must be installed on Firefox and the URL for the Hyperion Planning must be added to the Domains with remote XUL Permissions list If users are experiencing problems opening the Planning application in Mozilla Firefox, they should contact their Technical Administrator © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

16 © 2014 Huron Consulting Group. All rights reserved. Proprietary & Confidential. Exercise Exercise 1: Navigation to Task List Log into Hyperion Planning Navigate to Budget – OPBA Task List

WSU End User Task Lists

18 User Responsibilities Reduction Targets – top level dollar amounts to reduce the budget – The OBPA will provide users with the reduction targets at the SCD Cell Comments – Reduction – Cross Entity Reallocation – Labor reduction Must include the position number except for Graduate Assistants, Part-time faculty, and Student Assistants Excel Files – Input checklist for data entry Financial Reports – Select an Entity © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

19 WSU End User Task Lists © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential. 2 End User Task Lists: “Budget – End User”: used for current budget development “Prior Years’ Reports – End User”: prior years’ final version budget reports

20 WSU End User Task Lists Tasks 1.0 – 3.0: Utilize other programs outside of the Hyperion Suite. Please refer to the Budget Representative if you have questions about how to use these applications. © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

21 Task Lists – General Fund Budget © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

22 Task Lists – General Fund Budget 4.1 Review Next Year’s Budget Starting Point Opens a form Review next year’s budget starting point for the General Fund – Starting Point Permanent Budget is the summary of: CY Original Budget Technical CY Adj Compensation CY Adj © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

23 Task Lists – General Fund Budget 4.2 Budget Data Entry and FTE Preparation Worksheet (Optional) Opens an Excel document Document is used to manipulate numbers to determine best fit prior to data entry into the form for the General Fund Users must navigate to entity in the spreadsheet © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

24 Task Lists – General Fund Budget Enter Next Year’s Budget Opens a form Enter data in Reduction and Reallocation for the General Fund – Reduction : reduction of the budget should be entered as a negative value – Adjustment : changes to previous year’s budget allocations which will include permanent transfer between SCD and entered by OBPA – Initiatives : approved new program changes that will be entered by OBPA – Reallocation : changes between account codes and across entities within their school/college/division and should net to zero © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

25 Adding Cell Comments Planners can also add supplemental cell information to explain to budget reviewers the assumptions they have made while developing the plan Comments must be added for the following situations: –Reduction –Cross Entity Reallocation All labor reduction requires a position number except: –Grad Assistants, part-time faculty and student assistants © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

26 Task Lists – General Fund Budget Review Next Year’s Budget Opens a form Review next year’s general fund budget. © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

27 Task Lists – General Fund Budget 4.4 Enter FTE Opens a form Enter FTE data for the General Fund © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

28 Task Lists – General Fund Budget © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

29 Task Lists – General Fund Budget Review Budget Entries Opens a financial report Review the Operational General Fund budget entries Users are prompted to select an entity prior to report opening © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

30 Task Lists – General Fund Budget Review FTE Entries Opens a financial report Review the Operational General Fund FTE entries Users are prompted to select an entity prior to report opening © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

31 Task Lists – General Fund Budget Budget and FTE Summary Opens a financial report Review the Operational General Fund and FTE budget summary Users are prompted to select an entity prior to report opening © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

32 Task Lists – General Fund Budget Budget Detail Opens a financial report Review the Operational General Fund FTE details Users are prompted to select an entity prior to report opening © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

33 Task Lists – General Fund Budget Budget and FTE Summary by Fund Opens a financial report Review the general fund budget and FTE summary by fund Users are prompted to select an entity prior to report opening © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

34 Task Lists – General Fund Budget Budget Detail by Fund Opens a financial report Review the general fund budget detail by fund Users are prompted to select an entity prior to report opening © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

35 Task Lists – General Fund Budget 6.1 Print Budget Comments Opens a financial report Review budget comments Users are prompted to select an entity prior to report opening © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

36 Task Lists – General Fund Budget 6.2 Print FTE Comments Opens a financial report Review FTE comments Users are prompted to select an entity prior to report opening © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

37 Prior Years’ Reports © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential. Task list “Prior Years’ Reports – End User” Including “Final” version reports for selected budget year

Working with Data Forms

39 Form Composition © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

40 Supporting Detail Document Attachments Instructions Open in Smart View Form Designer New Ad Hoc Grid Analyze Data Form Toolbar Return to Planning Homepage Create a New Document Open a Document Explore Save Refresh Print Adjust Comment Lock/Unlock Cells © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

41 Right-click Menu © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

42 Page Members The page axis lets users set up combinations of members that may span dimensions allowing users to work with data in smaller, logical views. Each item on the page axis can have members selected from one or multiple dimensions. Users see only members to which they have access. Users specify any number of page drop down lists, and select members using relationship functions or attributes. Users can then switch among member sets to work with by selecting them from the page axis. © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

43 Data Form Cell Colors White : default; data can be entered into these cells Yellow : ”dirty” cells, whose values changed but are not yet saved Light blue/Gray : read-only cells © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

44 Data Entry Typing values in cells Copy and Paste data © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

45 Adjusting Cells Adjust by a Percentage Adjust using a Mathematical Operator © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

46 Adjusting by a Percentage Adjusting data by a percentage allows users to increase or decrease the cell value or a range of cells by a percentage. The Adjust Data feature can be accessed via: Edit menu Adjust icon on the Planning toolbar © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

47 Adjusting using Mathematical Operator +Addition /Division %Percentage *Multiplication +-Subtraction Previously entered numbers can be adjusted by typing in mathematical operators into the cell. © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

48 Saving and Refreshing Data Save: data entered updated in the new budget data Refresh : clears changes that were not saved and ensures that the most current data is displayed © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

49 © 2014 Huron Consulting Group. All rights reserved. Proprietary & Confidential. Exercise Exercise 2: Adjusting Data in a Data Form Open a form from the task list and change page members Enter data in a form Copy and paste data Increase and decrease data values Add a comment to a cell Submit data Attach a document to a cell

Introduction to Hyperion Financial Reports

51 Introduction to Hyperion Financial Reporting Reports Financial Reports are developed by Administrators and can be accessed in the Hyperion Planning Task Lists. Financial Reports utilize data from Planning and display a report based on specifications. © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

52 Introduction to Hyperion Financial Reporting Reports Currently, the financial reports in the task list are set up so that users have to select an Entity or Fund prior to viewing the report. The selection made will adjust the report to display only data related to the selected Entity or Fund. © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

53 Introduction to Hyperion Financial Reporting Reports © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

54 Exercise Exercise 3: Financial Report Open a financial report from the task list and select an entity Change the page of a financial report © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

55 Support Discussion Firefox or Smart View installation Technical Administrator Hyperion Planning Technical Susan Qi – Access ID al8527 Budget Process Budget Office Representative © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

56 Questions © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.