Streamlining Business Processes with Laserfiche and Digital Pen and Paper Technology IS118 Cory Martin, Ruby Digital

Who We Are and What We Do digitalpaperwork tm is a division of Ruby Digital, Inc., a New York-based technology solutions provider. Ruby Digital delivers customized solutions: front-end data input back-end data storage and administration web-based service tools

Strategic Partnerships

Partners : Pioneer of digital pen & paper technology with proprietary digital pen and dot pattern. Ruby Digital is a development partner of Anoto. :U.S.-based leader in digital writing with enhanced software applications. Ruby Digital is an enterprise partner of ExpeData. :Leader in document management technology. Ruby Digital is a PDP partner and has integrated digitalpaperwork tm technology into Laserfiche software.

Technology Overview digitalpaperwork tm consists of three components that, in conjunction, work to reduce unnecessary redundancies inherent to ordinary paperwork: Data Input Document Management Access To Data

Technology Overview Powered by: Enabling Functionality Transmit via secure Bluetooth connection Bluetooth enabled phones act as a router Web Server & OCR Engine Back-office Processing Document Management Work-flow System Internet Secure Tunnel

Titled - Blank Sheet Ink Cartridge and Pressure Sensor Camera Memory Processor Battery Bluetooth Transceiver An ink pen equipped with an electronic sensor that triggers a camera, allowing it to digitally capture what the pen writes. Captured pen strokes are stored on the pen until successfully transmitted.

Demonstration Logon - Demo

Demonstration Industry Solutions Healthcare Finance & Banking Government Field Service Mobile Sales Force Manufacturing

Case Study – Healthcare Organization: A large optometry practice in California serving more than 400 patients a week. Problem: For many dental, medical, chiropractic and optometry practices, paper records are difficult to keep track of, and are not always easy to access. Solution: The digitalpaperwork tm solution is used for updating records, including charts and notes, during patient check-ups without disruption of natural workflow and interaction with patients. “Records can easily be ed and sent to patients and consulting doctors. For us, digital pen and paper technology has been an affordable and easy way to transition into an electronic medical records environment”. Benefits: more effective than keeping paper records less hassle when entering records directly using a computer easy to recall records easy for staff to learn to use

Case Study – Financial & Banking Organization: A large finance company. Problem: A finance company has found that using a solution based on digital paper and pen technology can help them speed up their processes, meaning that crucial time is not lost to paperwork. Solution: The digitalpaperwork tm solution is used to enable sales teams at the finance company to speed up the transfer of meeting notes and client survey data to underwriting teams, who need to give the overall approval on all deals. Benefits: Decreased time to deal closure Electronic imaging of all documents Improved internal controls Easy for staff to learn

Case Study – Government Organization: Law enforcement organization. Problem: In a medium-sized city 3.5 million fines are issued every year for traffic transgressions including speeding, incorrect parking and Highway code offences. Solution: The digitalpaperwork tm solution used to speed up the paperwork process is a top priority for police. 38 city police departments have now implemented a digital pen and paper solution and save resources needed for manual data entry work. Benefits: Decreased time to process Electronic imaging of all documents Improved accuracy Easy for staff to learn Lower cost

Case Study – Field Service Organization: Communications Sales Organization Problem: Communicating vital job information to your techs in the field is only half the field service equation. Your techs also need an appropriate solution to input data from their calls (e.g. purchase orders, closing out work orders and inventory management). Solution: The digitalpaperwork tm solution is used to speed up the process while maintaining the efficiency of pen and paper allowing organizations to capture the relevant information and update internal systems. Benefits: Increased efficiency Electronic imaging of all documents Improved accuracy of data Lower cost than laptops

Case Study – Mobile Sales Force Organization: Field Service Organization Problem: Products and services sold without the convenience of a permanent retail shop equipped with all modern devices require a mobile solution. Normally the completed sales orders are delivered and processed weekly. Solution: The digitalpaperwork tm solution is used to speed up the process while maintaining the efficiency of pen and paper allowing organizations to capture the relevant information and update internal systems. Now, a few seconds after acquiring the customer’s signature on the contract, the order has been placed. Benefits: Decreased processing delays Improved cash flow Reduction in errors Electronic imaging of all documents Better audit trail Lower cost than laptops

Case Study - Manufacturing Organization: Large manufacturing organization Problem: Excessive reporting and tracking requirements cause inefficiencies in operations and documentation. Solution: The digitalpaperwork tm solution is used to speed up the process while maintaining the efficiency of pen and paper allows organizations to capture the relevant information and update internal systems. Benefits: Improved time capture Streamlined reporting process on the status of projects on the assembly floor Locate projects and status in process quickly Revenue and cost tracking and analysis on machine hours to increase profitability Machine output analysis Machine maintenance, software alerts prompt maintenance Elimination of unnecessary administrative functions ISO Certification standards are met much more efficiently as handwritten data is integrated into a database for reporting and quality purposes

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