Information Session CSOs Call for Proposals – Liberia Reference: EuropeAid/151494/DD/ACT/LR

EU – Liberia Cooperation 11 th European Development Fund Indicative Programme for Liberia Governance Energy Education Agriculture More information on:

EU – Liberia Thematic Cooperation Non-State Actors (CSOs): 2015 – 2016 Allocation: 3 m EUR Submission of the concept notes: 31/05/2016 European Instrument on Democracy and Human Rights: 2015 – 2016 Allocation: 1,4 m EUR Submission of the concept notes: 24/05/2016 Engaging civil society in Pan-African issues (regional call) Allocation: 20 m EUR Submission of the concept notes: 13/05/2016 All available on: services/index.cfm?ADSSChck= &do=publi.welcome&userlanguage=en

CSOs Call for Proposals – Liberia Objectives Global Objective: Strengthen service delivery by CSOs and to contribute to the democratic process in Liberia Specific Objectives: 1.improving legal certainty and enforcement of land rights; 2.empowering vulnerable – women and youth; 3.improving access to quality mental health services;

Place: The action must take place in Liberia Grant size: Between and EUR EU Financing: Minimum: 50% of the eligible costs of the action Maximum: 90% of the eligible costs of the action if CSOs established in Liberia 75% of the eligible costs of the action if CSOs established in Europe Sub – granting (optional): May not be the main purpose of the action The maximum amount per third party: EUR CSOs Call for Proposals – Liberia Specific requirements

Debts and debt service charges (interest); Provisions for losses or potential future liabilities; Costs declared by the beneficiary(ies) and financed by another action or work programme receiving a European Union (including through EDF) grant; Purchases of land or buildings, except where necessary for the direct implementation of the action, in which case ownership must be transferred, in accordance with article 7.5 of the general conditions of the standard grant contract, at the latest at the end of the action; Currency exchange losses; Credit to third parties. CSOs Call for Proposals – Liberia Specific requirements: Ineligible Cost

Be a legal person and Be non-profit-making and Be a non-governmental organisation and Be established in Liberia or in a member state of the European Union and Be directly responsible for the preparation and management of the action with the co-applicant(s) and affiliated entity(ies), not acting as an intermediary and Demonstrate previous presence or experience working in Liberia CSOs Call for Proposals – Liberia Eligible Applicants

Applicant Co-Applicant Beneficiaries Affiliated entities Supporting actors Donors Other associates: network, local authorities, media, etc. It presents the project, it is responsible for it, it coordinates the project, it is direct beneficiary for funding, it must be eligible and registered in PADOR They benefit from the project results It coordinates one or more activities, it is member of the management board, it receives funds, it must be eligible and registered in PADOR They are involved in the implementation of some activities, their costs are eligible, they must be eligible and registered in PADOR They lavish or mainstream information about the project (decision and policy makers) They finance the project activities Subcontractors They provide consultancy, expertise or other paid services Associates They contribute to the project without receiving money (except for per diem – travel costs) Target groups They benefit from the information, products and services provided by the project CSOs Call for Proposals – Liberia

Phase 1: Submission of Concept Notes Phase 2: Submission of Full Applications Phase 3: Contract signature CSOs Call for Proposals – Liberia Application Procedure

06/4 EU: Publication of the Call/ Guidelines 31/5 CSO: Submission of Concept Notes 16/6* EU: Information on Concept Notes Evaluation 18/8* CSO: Submission of Full Applications 1/10* EU: Information on full applications evaluation 1/10* EU: Notification of award (after eligibility check) 1/11* Contract signature *Estimation CSOs Call for Proposals – Liberia Application Procedure

The documents for the call are available: services/index.cfm?ADSSChck= &do=publi.detPUB&searchty pe=AS&zgeo=35495&aoet=36538&ccnt= &debpub=&orderby=upd& orderbyad=Desc&nbPubliList=15&page=1&aoref= CSOs Call for Proposals – Liberia Application Procedure

CSOs Call for Proposals – Liberia Application Procedure 1.ECAS - European Commission Authentication Service 2.PADOR - Potential Applicant Data On-Line Registration 3.PROSPECT – System for submission of applications for calls for proposals

Online Submission: Create an account in ECAS: CSOs Call for Proposals – Liberia Application Procedure 1.

Register in PADOR : OBLIGATORY: for all lead applicants at the Concept Note stage for co-applicants and affiliated entities at Full Application stage CSOs Call for Proposals – Liberia Application Procedure 2.

For PADOR assistance contact PADOR Helpdesk: dor/lef/pador-lef_en.htm_en CSOs Call for Proposals – Liberia Application Procedure

Online applications in PROSPECT : PROSPECT Manual: ction?spaceKey=devcoiskb&title=PROSPECT+- +Applicants%27+User+Manual CSOs Call for Proposals – Liberia Application Procedure 3.

Online Submission: Log into PROSPECT: CSOs Call for Proposals – Liberia Application Procedure

CSOs Call for Proposals – Liberia Application Procedure

For this call insert: CSOs Call for Proposals – Liberia Application Procedure

Step-wise application process in PROSPECT: CSOs Call for Proposals – Liberia Application Procedure

One original and two copies of the application and signed declaration by lead applicant An electronic copy in CD ROM of the full application A sealed envelope bearing: the reference number and the title of the call for proposals, the full name and address of the lead applicant, and the words ‘Not to be opened before the opening session’ Can be delivered by hand or by post before the deadline CSOs Call for Proposals – Liberia Application Procedure: Hardcopy Submission

Target groups and beneficiaries Links to national policies Results and indicators Gender mainstreaming CSOs Call for Proposals – Liberia Application Procedure: Important elements to consider

Gender mainstreaming - a strategy towards realising gender equality involving integration of a gender perspective into the preparation, design, implementation, monitoring and evaluation of a project. Key steps in gender mainstreaming: Statistics disaggregated by sex and qualitative information on the situation of women/ girls and men/boys; Gender analysis, needs analysis Objectives Target beneficiaries, Final Beneficiaries Estimated Results, Activities Indicators CSOs Call for Proposals – Liberia Application Procedure: Gender mainstreaming

Key steps in gender mainstreaming (cont.): Implementation Monitoring and Evaluation Risks Budget Communication Strategy Women/ men specific actions : Aimed at redressing serious inequalities between women and men. On the basis of a gender analysis; It is important not to create a backlash from the opposite sex, and that ways are found to ensure the support of the persons who are not the subject of specific treatment. CSOs Call for Proposals – Liberia Application Procedure: Gender mainstreaming

1. Description of the action: Objectives of the action Target group(s), Final beneficiaries Estimated results Main activities 2. Relevance of the action: To general/ specific objectives To needs and constraints of country/region/sector Description and identification of the target groups and final beneficiaries Particular added-value 3. Lead applicant information (if application not via Prospect) 4. Project details (if application not via Prospect) Title, location and total duration of the action Amount of requested EU contribution Requested EU contribution as a % of the total eligible costs of the action CSOs Call for Proposals – Liberia Concept Note: Annex A.1

Title of the Proposal: Before sending your concept note check that each of the criteria below have been met in full: YesNoN/A 1. The correct grant application form has been used. 2. The Instructions for the concept note have been followed. 3. The proposal is typed and is written in an eligible language for this call. (Where more than one language is allowed, the proposal is drafted in the language most commonly used by the target population in the country in which the action takes place.) 4. An electronic version of the concept note (CD-ROM) is enclosed (Please write ‘Not applicable’ (N/A) if you are applying via PROSPECT). 5. One original and the number of copy(ies) foreseen in section 2.2 of the guidelines are included (Please write ‘Not applicable’ (N/A) if you are applying via PROSPECT) 6. The Declaration by the applicant has been filled in and has been signed. 7. The action will be implemented in an eligible country(ies). 8. The action will be implemented in the minimum number of countries required (If a minimum number of countries is not mandatory: Please write ‘Not applicable’ (N/A)) 9. The duration of the action is equal to or higher than the minimum allowed in section of the guidelines. 10. The duration of the action is equal to or lower than the maximum allowed in section of the guidelines. 11. The requested EU contribution (amount) is equal to or higher than the minimum allowed in section 1.3 of the guidelines. 12. The requested EU contribution (amount) is equal to or lower than the maximum allowed in section 1.3 of the guidelines. CSOs Call for Proposals – Liberia Concept Note: Checklist

Section Maximum Score 1. Relevance of the action How relevant is the proposal to the objectives and priorities of the Call for Proposals? 5x2** 1.2. How relevant is the proposal to the particular needs and constraints of Liberia and project's targeted region(s),including synergy with other EU initiatives and avoidance of duplication? 5x2** 1.3. How clearly defined and strategically chosen are those involved (final beneficiaries, target groups)? Have their needs been clearly defined and does the proposal address them appropriately? Does the proposal contain specific added-value elements, such as environmental issues, promotion of gender equality and equal opportunities, needs of disabled people, rights of minorities and rights of indigenous peoples, or innovation and best practices? 5 2. Design of the action How coherent is the overall design of the action? In particular, does it reflect the analysis of the problems involved, take into account external factors and relevant stakeholders? 5x2** 2.2. Is the action feasible and consistent in relation to the objectives and expected results? 5x2** Maximum total score50 CSOs Call for Proposals – Liberia Concept Note: Evaluation Opening (if submissions offline), administrative check and Concept Note evaluation

If selected at Concept Note level  invitation to submit a Full Application: Full Application Form (Annex A.2) (description of the action, methodology, duration and action plan, sustainability) Budget (Annex B) Logical Framework (Annex C) PADOR - offline form (Annex F) (for co-applicants and affiliated entities, if applicable) CSOs Call for Proposals – Liberia Full Application

CSOs Call for Proposals – Liberia Full Application: Budget (Annex B) -Presented in EUR -If a variation between budget requested in Concept Note and in Full Application is bigger than 20%  application rejected

Results chain IndicatorsBaseline (incl. reference year) Current value Reference date Targets ( incl. reference year) Sources and means of verification Assumption s Overall objective: Impact The broader, long-term change which will stem from the project and a number of interventions by other partners. Measure the long- term change to which the project contributes. To be presented disaggregated by sex. Ideally, to be drawn from the partner's strategy To be drawn from the partner's strategy. Specific objective(s): Outcome(s) The direct effects of the project which will be obtained at medium term and which tend to focus on the changes in behaviour resulting from project Outcome = Oc (possibly) intermediary Outcome = iOc Measure the change in factors determining the outcome(s). To be presented disaggregated by sex The starting point or current value of the indicators. The value of the indicator at the indicated date The intended value of the indicators. Sources of information and methods used to collect and report (including who and when/how frequently). Factors outside project management's control that may impact on the outcome-impact linkage. Outputs The direct/tangible outputs (infrastructure, goods and services) delivered by the project. Output = Op Op 1.1. (related to Oc 1) Measure the degree of delivery of the outputs. To be presented disaggregated by sex. Idem as above for the corresponding indicators. Idem as above for the corresponding indicator. Factors outside project management's control that may impact on the output-outcome linkage. Activities CSOs Call for Proposals – Liberia Full Application: Logical Framework (Annex C)

Title of the Proposal: Before sending your full application check that each of the criteria below have been met in full: YesNoN/A 1. The correct grant application form has been used. 2. The Declaration by the applicant has been filled in and has been signed. 3. The proposal is typed and is written in an eligible language for this call. (Where more than one language is allowed, the proposal is drafted in the language most commonly used by the target population in the country in which the action takes place.) 4. One original and the number of copy(ies) foreseen in section 2.2 of the guidelines are included (Please write ‘Not applicable’ (N/A) if you are applying via PROSPECT) 5. An electronic version of the concept note (CD-ROM) is enclosed (Please write ‘Not applicable’ (N/A) if you are applying via PROSPECT). 6. Each co-applicant has completed, signed and submitted the mandate. (If co-applicant(s) are not mandatory for this call (or lot): Please write ‘Not applicable’ (N/A) if you have no co-applicant(s)) 7. Each affiliated entity has completed, signed and submitted an affiliated entity's statement (If affiliated entity(ies) is not mandatory for this call (or lot): Please write ‘Not applicable’ (N/A) if you have no affiliated entity(ies).) 8. The budget is enclosed, in balance, presented in the format requested, and stated in EUR. 9. The logical framework has been completed and is enclosed. 10. The duration of the action is equal to or higher than the minimum allowed in section of the guidelines. 11. The duration of the action is equal to or lower than the maximum allowed in section of the guidelines. 12. The requested EU contribution (amount) is equal to or higher than the minimum allowed in section 1.3 of the guidelines. 13. The requested EU contribution (amount) is equal to or lower than the maximum allowed in section 1.3 of the guidelines. 14. The requested EU contribution as a percentage of the total eligible costs is equal to or higher than the minimum percentage allowed in section 1.3 of the guidelines. 15. The requested EU contribution as a percentage of the total eligible costs is equal to or lower than the maximum percentage allowed in section 1.3 of the guidelines. 16. The requested EU contribution has not been changed by more than the percentage allowed compared to the amount requested at the concept note stage. 17. The total amount of financing requested on the basis of simplified cost options does not exceed (EUR /threshold in of guidelines) per each applicant. 1. The lead applicant satisfies the eligibility criteria in section of the guidelines. 2. The co-applicant(s), if any, satisfy the eligibility criteria in section of the guidelines. 3. The affiliated entity(ies), if any, satisfy the eligibility criteria in section of the guidelines. 4. The supporting documents were submitted in accordance with the guidelines (section 2.4). 5. The statutes or articles of association of the lead applicant organisation have been uploaded in accordance with the guidelines (section 2.4). 6. The statutes or articles of association of the co-applicant(s) and the affiliated entity(ies) have been uploaded in accordance with the guidelines (section 2.4). 7. Copy of the lead applicant's latest accounts has been provided in accordance with the guidelines (section 2.4). 8. The lead applicant's external audit report (if applicable) has been provided in accordance with the guidelines (section 2.4). 9. The Legal Entity File (see annex D to the guidelines for applicants) has been duly completed and signed by the applicants and the supporting documents requested have been enclosed in accordance with the guidelines (section 2.4). 10. A Financial Identification Form (see Annex E of the guidelines for applicants) has been provided by lead applicant in accordance with the guidelines (section 2.4). CSOs Call for Proposals – Liberia Full Application: Checklist

SectionMaximum Score 1. Financial and operational capacity Do the applicants and, if applicable, their affiliated entity(ies) have sufficient experience of project management? Do the applicants and, if applicable, their affiliated entity(ies) have sufficient technical expertise (especially knowledge of the issues to be addressed)? Do the applicants and, if applicable, their affiliated entity(ies) have sufficient management capacity (including staff, equipment and ability to handle the budget for the action)? Does the lead applicant have stable and sufficient sources of finance?5 2. Relevance of the action How relevant is the proposal to the objectives and priorities of the Call for Proposals?5x2** 2.2. How relevant is the proposal to the particular needs and constraints of Liberia and project's targeted region(s)the target country(ies) or region(s) is the proposal (including synergy with other EU initiatives and avoidance of duplication)? 5x2** 2.3. How clearly defined and strategically chosen are those involved (final beneficiaries, target groups)? Have their needs been clearly defined and does the proposal address them appropriately? Does the proposal contain specific added-value elements, such as environmental issues, promotion of gender equality and equal opportunities, needs of disabled people, rights of minorities and rights of indigenous peoples, or innovation and best practices [and the other additional elements indicated under 1.2. of these guidelines]? 5 3. Effectiveness and feasibility of the action Are the activities proposed appropriate, practical, and consistent with the objectives and expected results? Is the action plan clear and feasible? Does the proposal contain objectively verifiable indicators for the outcome of the action? Is any evaluation planned? Is the co-applicant(s)'s and affiliated entity(ies)'s level of involvement and participation in the action satisfactory?5 4. Sustainability of the action Is the action likely to have a tangible impact on its target groups? Is the proposal likely to have multiplier effects (including scope for replication, extension and information sharing)? Are the expected results of the proposed action sustainable?: (1) financially (2) institutionally (3) at policy level (where applicable) (4) environmentally5 5. Budget and cost-effectiveness of the action Are the activities appropriately reflected in the budget? Is the ratio between the estimated costs and the expected results satisfactory?10 Maximum total score100 CSOs Call for Proposals – Liberia Full Application: Evaluation Opening (if submissions offline), administrative check and Full Application evaluation

If Full Application is accepted: Eligibility check of the applicants and Affiliated Entities EU undertakes a contract procedure and discuss the project with the applicant, slight modifications might be requested Intermediary proposals: Reserve list (if additional funds) CSOs Call for Proposals – Liberia Full Application: Contracting

Questions and answers can be addressed to EU until 10 th of May: Clarifications, answers and corrigenda to be published on the following website services/index.cfm?do=publi.welcome CSOs Call for Proposals – Liberia Clarifications

QUESTIONS? CSOs Call for Proposals – Liberia