Authored by Laura Murphy, CFO Authored by Laura Murphy, CFO WSI Cased Hole Specialist, Inc. Regional Chapters

Topics  Scheduled Payments  Deferred Expenses  Credit Cards

Regional Chapters Schedule Payments  Setup  Transactions  Managing Special Circumstances

Regional Chapters Purchasing Setup Purchasing>>Setup>>Payables>>Options

Regional Chapters Scheduled Payment Setup Purchasing>>Transactions>>Scheduled Payments

Regional Chapters Posting Scheduled Payments Purchasing>>Routines>>Post Scheduled Payments

Regional Chapters Financial Consequence

Regional Chapters Important Tidbits  Always enter the note in A/P first; let Scheduled Payments move it accordingly when the schedule is set up.  Think through the schema for schedule # and description – Schedule Descriptions can’t be changed after you set it up.  Keep the Schedule Document Date and the First Invoice Date the same  When processed after setup, the financed amount is seen in the Vendor Inquiry as a SCH Type – Modify your SSRS and GP Cash Requirements reports to remove this type or it will seem like you owe lots more than you actually do  Reporting is somewhat limited – No SmartLists – use SLB to create

Regional Chapters Deferred Expenses Defined/Advantages Setup Processing Transactions

Regional Chapters Deferred Expenses Defined/Advantages  Definition: – Distribution deferrals applied to existing A/P invoices  Advantages: – No change to current A/P processing required – No need to remember to allocate the expense each month through a JE – Partial deferrals allowed

Regional Chapters Deferred Expenses Setup Financial>>Setup>>Deferral Financial>>Setup>>Deferral Profiles

Regional Chapters Deferred Expenses Processing Transactions – Deferral Profiles Purchasing>>Transactions>>Transaction Entry>>Distributions>>Additional

Regional Chapters Deferred Expenses Processing Transactions – Ad Hoc Deferrals (Current) Purchasing>>Transactions>>Transaction Entry>>Distributions>>Additional

Regional Chapters Deferred Expenses Processing Transactions – Retroactive Deferrals Financial>>Transactions>>Purchasing Retroactive>>Retroactive Deferral

Regional Chapters Important Tidbits  Posting is done to the GL to future periods and/or fiscal years  Future fiscal years must exist before creating a deferral  Allow A/P voids to automatically reverse the deferrals  This concept is available for Sales and Financial transactions as well

Regional Chapters Credit Cards Setup Transactions Reconciling

Regional Chapters Credit Cards Setup Administration>>Company>>Credit Cards

Regional Chapters Credit Card Transactions Purchasing>>Transactions>>Transaction Entry

Regional Chapters Credit Card Transactions Inquiry Purchasing>>Inquiry>>Transaction by Vendor

Regional Chapters Credit Card Transactions Inquiry Purchasing>>Inquiry>>Transaction by Vendor

Regional Chapters Credit Card Reconciliation  If using a separate GL account for the accrual, remember to add that account to the A/P GL when reconciling the general ledger to the sub- ledger  Voiding the credit card transaction will not void the original payables entry  Remember to copy/paste the document number to the Credit Card payment receipt number.

Regional Chapters QUESTIONS?