Take Your A/P to the Next Level Laura Murphy, CFO/Controller WSI Cased Hole Specialist, Inc.

#GPUGsummit Topics Scheduled Payments Deferred Expenses Credit Cards

#GPUGsummit Schedule Payments Setup Transactions Managing Special Circumstances

#GPUGsummit Purchasing Setup Purchasing>>Setup>>Payables>>Options

#GPUGsummit Scheduled Payment Setup Purchasing>>Transactions>>Scheduled Payments

#GPUGsummit Posting Scheduled Payments Purchasing>>Routines>>Post Scheduled Payments

#GPUGsummit Financial Consequence

#GPUGsummit Important Tidbits Always enter the invoice in A/P first; let Scheduled Payments move it accordingly when the schedule is set up. Think through the schema for schedule # and description – Schedule Descriptions can’t be changed after you set it up. Keep the First Invoice Document Date and the First Invoice Due Date the same When processed after setup, the financed amount is seen in the Vendor Inquiry as a SCH Type – Modify your SSRS and GP Cash Requirements reports to remove this type or it will seem like you owe lots more than you actually do Reporting is somewhat limited – No Smartlists – use SLB to create

#GPUGsummit Deferred Expenses Defined/Advantages Setup Processing Transactions

#GPUGsummit Deferred Expenses Defined/Advantages Definition: – Distribution deferrals applied to existing A/P invoices Advantages: – No change to current A/P processing required – No need to remember to allocate the expense each month through a JE – Partial deferrals allowed

#GPUGsummit Deferred Expenses Setup Financial>>Setup>>Deferral

#GPUGsummit Deferred Expenses Setup Financial>>Setup>>Deferral Profiles

#GPUGsummit Deferred Expenses Processing Transactions – Deferral Profiles Purchasing>>Transactions>>Transaction Entry>>Distributions>>Additional

#GPUGsummit Deferred Expenses Processing Transactions – Ad Hoc Deferrals (Current) Purchasing>>Transactions>>Transaction Entry>>Distributions>>Additional

#GPUGsummit Deferred Expenses Processing Transactions – Retroactive Deferrals Financial>>Transactions>>Purchasing Retroactive>>Retroactive Deferral

#GPUGsummit Important Tidbits Posting is done to the GL to future periods and/or fiscal years Future fiscal years must exist before creating a deferral Allow A/P voids to automatically reverse the deferrals This concept is available for Sales and Financial transactions as well

#GPUGsummit Credit Cards Setup Transactions Reconciling

#GPUGsummit Credit Cards Setup Administration>>Company>>Credit Cards

#GPUGsummit Credit Card Transactions Purchasing>>Transactions>>Transaction Entry

#GPUGsummit Credit Card Transactions Inquiry Purchasing>>Inquiry>>Transaction by Vendor

#GPUGsummit Credit Card Transactions Inquiry Purchasing>>Inquiry>>Transaction by Vendor

#GPUGsummit Credit Card Reconciliation If using a separate GL account for the accrual, remember to add that account to the A/P GL when reconciling the general ledger to the sub-ledger Voiding the credit card transaction will not void the original payables entry Remember to copy/paste the document number to the Credit Card payment receipt number.

#GPUGsummit Questions? Laura Murphy WSI Cased Hole Specialist CPE Point Code: G804