EA Tablet ® Poll Worker Training Setup and Use of the EA Tablet ® Ohio Version – Fourth Edition © 2014 Election Administrators, LLC C ONFIDENTIAL N OTICE : T HIS DOCUMENT AND THE INFORMATION IN IT ARE PROVIDED IN CONFIDENCE AND MAY NOT BE DISCLOSED TO ANY THIRD PARTY WITHOUT THE EXPRESS WRITTEN PERMISSION OF E LECTION A DMINISTRATORS, LLC.

Make sure your Tablet is plugged into a power strip or wall outlet, as shown below. The Electronic Poll Book The Printer

Setting Up the Tablets 1.Place your Asus tablet in the stand as shown below. The Asus logo should be in the upper left corner when placed appropriately. 2.Put your stylus in the stylus holder on the right side of the stand. 3.Plug in the printer, and hold the power button for a few seconds to power on. YOU MUST POWER ON THE PRINTER FIRST! 4.Plug the power cord in at the bottom center of the tablet. 5.Press and hold the power button located on the top left of the tablet until you see the Asus logo, indicating that it has powered on

Launch the software by tapping anywhere on the EA Tablet ® logo.

Poll Worker Sign In 1.Enter the passwords for Democrat and Republican poll workers. The default passwords are 1111 for Democrat and 2222 for Republican. 2.The Location Supervisor must enter his or her Initials 3.Tap Sign In.

The Voter Search page. There are 2 ways to search for a Voter with the Electronic Poll Books 1. Scanning a Driver’s License or State ID 2. A Manual Search for the Voter

To search by scanning a Driver’s License or State ID barcode, place the card face down in the metal holder, as shown in the example below. Scanning a Driver's License or State ID

Tap Scan ID.

Verify the Voter’s information, then click Capture Signature.

Turn the Electronic Poll Book Towards the Voter The Voter can sign under the red line. When they are finished, turn the Electronic Poll Book back towards you and tap Accept. 1 2

Tap Mark As Voted.

Tap Print Ticket and Direct the Voter to the correct Precinct Table.

To perform a Manual Search, type in either the Voter’s last name, first name, birth date, Voter ID number, Voter address or any combination of those search options from the Voter Search page, and select Search Precinct. Remember – LESS is MORE (Ex. – Dustin Abbott)

Tap on the Appropriate Voter.

Verify the Voter’s information ( Including Verifying the Voter’s ID ), then click Capture Signature. You must record the type of ID used by the Voter if they do NOT use a Photo ID using the Add Notes feature. Do this BEFORE you capture the Voter’s signature.

Using the Add Notes Feature To add notes for a Voter, tap the Add Notes button. Use this function ONLY if: 1. The Voter doesn't have a photo ID (Uses a utility bill etc.) 2. The Voter is a Curbside Voter

Type in a Note containing the Type of ID used by the Voter, then tap OK. Once you have added a Note and tapped OK, you can capture the Voter’s Signature (next slide) and complete to process as normal.

Turn the Electronic Poll Book Towards the Voter The Voter can sign under the red line. When they are finished, turn the Electronic Poll Book back towards you and tap Accept. 1 2

Tap Mark As Voted.

Tap Print Ticket.

Change of Name in the Same Precinct NOT A PROVISIONAL VOTER! If the Voter has changed his or her name and provides proof of the legal name change (e.g., a marriage license or a court order that includes the Voter’s current and prior names), the Voter may complete and sign a Notice of Change of Name (Form 10-L) and cast a regular ballot, as long as they are registered to vote in that precinct.

NOT A PROVISIONAL VOTER! Change of Address in the Same Precinct If the Voter has changed their address to a new address in the SAME precinct, have them fill out a change of address card and have them sign it. They may then vote a regular ballot.

Provisional Voters Who Votes a Provisional Ballot?

Voter’s from Another Ohio County If a Voter comes from Another Ohio County TO Mahoning County and wants to vote, they will NOT be on ANY list in your Electronic Poll Book. They may, however, vote. Call the Mahoning County Board of Elections ( ) and give a Staff Member the Voter’s NEW address. They will give you the information to direct the Voter to the correct Polling Location or Precinct. The Voter will NOT get a Voter Print Ticket. Follow all procedures for the Provisional Voter at the Precinct Table.

Processing Voters Flow Chart

Provisional Voters in the Correct Location If a Voter must vote Provisionally for some reason, such as not having appropriate ID or is an Absentee/Provisional Voter, and is at the correct Polling Location, the poll worker may record that they are a Provisional Voter by tapping the Provisional Button, Printing a Voter Routing Ticket (see the next slide) and sending the Voter to the correct Precinct Table.

Printing the Voter Print Ticket

Provisional Voter in the WRONG Polling Location If the Voter is unsure as to where they vote, and an exact match is NOT found when performing a Manual Search within your Precinct, you have the option to perform a New Search by County. Choose New Search …

…search by last name, first name or another field and select Search County Remember – LESS is MORE (Ex. – Dustin Abbott)

Once you have located the Voter, Tap Print Ticket and give the Voter their Voter Print Ticket and direct them to the correct Precinct or Polling Location.

The Curbside Envelope Ask the Voter to Complete and Sign

Once you get the Voter’s information, perform a Manual Search and follow the Voter Selection Process as before.

Using the Add Notes Feature To add notes for a Voter, tap the Add Notes button. Use this function ONLY if: 1. The Voter doesn't have a photo ID (Uses a utility bill etc.) 2. The Voter is a Curbside Voter

Choose the Curbside Voter Preset Option, then tap OK.

For Curbside Voters ONLY, NO Voter Signature is required on the Electronic Poll Book. The Voter has already signed the Curbside Envelope. One of the Poll Workers must mark a small “X” as shown below on the Signature Line, then select Accept and continue to process the Voter.

Tap Mark As Voted.

Tap Print Ticket.

11:00, 4:00 Reports To be Done at 11:00 AM and 4:00 PM on Election Day One Poll Worker will perform this duty on EACH Poll Book and Printer at your location. If you have 4 Poll Books, there will be 4 Reports. You must Post the 11:00 and 4:00 Reports on the Entrance Door to the Polling Location

To generate a Report, Tap the Poll Workers tab….

…then tap Print Who Voted.

Make sure the time is 6:00 AM (Default). Do NOT change this time. You will NOT need to Include Provisionals The Date will be set for you Before the Poll Book is sent to the Polling Location

Tap the Print button to Print the Report and Post at the Location Entrance.

Once you have printed your Report, select Cancel to go back to the Poll Workers Tab

To exit the EA Tablet ® software, tap Exit Software on the Poll Workers tab.

1.Enter the passwords for Democrat and Republican poll workers. The default passwords are 1111 for Democrat and 2222 for Republican. 2.Tap Exit.

Power Down the Electronic Poll Book After Exiting the Software, this screen will be presented

Press and hold the Power Button located on the top left of the tablet until you see…

…This screen Now, select Power off Once powered off, follow the directions for packing and returning your Electronic Poll Book

Loading the Printers Press the BLUE Paper Cover Open button and lift the paper cover Place the paper roll as shown. Make sure the paper is placed in the right direction. Pull a short length of paper out of the printer, then press the center of the paper cover to close.