The EU Health Programme - funding opportunities for March 2016

2 Introduction to 2016 EU Health Programme Michael Button EU Policy Co-ordinator Department of Health

3 Challenges An ageing population A fragile economic recovery Increasing health inequalities between and within Member States Increase in the prevalence of chronic disease Cross-border health threats Rapidly-evolving health technology

4 BUDGET of €449.4 million ( ) to support: Cooperation projects at EU level Actions jointly undertaken by Member State health authorities The functioning of non-governmental bodies Cooperation with international organisations

5 General objectives Improve the health of EU citizens and reduce health inequalities Encourage innovation in health and increase sustainability of health systems Focus on themes that address current health issues across Member States Support and encourage cooperation between Member States

6 Four specific objectives 1.Promote health, prevent diseases, and foster supportive environments for healthy lifestyles 2.Protect citizens from serious cross-border health threats 3.Contribute to innovative, efficient and sustainable health systems. 4.Facilitate access to better and safer healthcare for Union citizens

7 Why should the UK be involved? Second Health Programme ( ): UK organisations received €20.4m in projects, joint actions and contracts, which represented just over 6% of the total available Since 2008, participated in over 120 projects, 30 Joint Actions

8 UK Participation in Second Health Programme

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10 Clear correlation between number of applications and success

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12 Great opportunity to: Build partnerships and networks across the EU Participate in the implementation of shared European policy priorities Share best practise and knowledge Win grants towards vital work

Consumers, Health Agriculture And Food Executive Agency 3rd Health Programme Overview – Work Programme 2016 Antoinette Martiat Scientific Project Officer, Chafea UK Webinar 22 March 2016

Consumers, Health And Food Executive Agency Annual Work Programme 2016 adopted on 2 March rkplan_2016_en.htmhttp://ec.europa.eu/health/programme/events/adoption_wo rkplan_2016_en.htm Provides the legal basis for the launch of calls by CHAFEA

Consumers, Health And Food Executive Agency Criteria for establishing the annual work progamme Annex II of 3rd Health Programme Regulation: Policy Relevance EU added value Public health relevance Support to implementation of legislation Pertinence of geographical coverage Balanced distribution of resources between objectives Adequate coverage of thematic priorities WP 2016 has been assessed against these criteria

Consumers, Health And Food Executive Agency Breakdown of the total operational budget for grants: € for prizes: € for procurement: € for other actions: € Total available amount: €

Consumers, Health And Food Executive Agency Breakdown for Grants Projects:13.05 Mio € Joint Actions:13.80 Mio € Operating Grants:4.80 Mio € Presidency conferences:0.20 Mio € Direct grants to IO: 4.45 Mio € Total amount: €

Consumers, Health And Food Executive Agency PROJECT

Consumers, Health And Food Executive Agency Projects Best practices in care provision for vulnerable migrants and refugees € to support activities in view of the development of models to improve health care access of vulnerable migrants and refugees, based on cooperation, coordination and effective communication with health authorities at local, regional and, where needed, at national levels. Knowledge and best practices on reducing underage drinking and heavy episodic drinking € to generate and promote new and innovative good practices targeting the reduction of heavy episodic drinking, including amongst young adults, and underage drinking; should encourage EU networking and good practise exchange. Knowledge and best practises on measures to prevent illicit drug use € to generate and promote new and innovative good practices of prevention measures (in particular measures aimed at preventing polydrug use and use of new psychoactive substances). Addressing the chronic disease challenge € to provide new evidence on economic and efficient means to achieve better health outcomes, including on the cost- efficiency of investments in prevention, and to alleviate the burden on health and social systems.

Consumers, Health And Food Executive Agency Projects European Reference Networks € ERNs are groups of highly specialised providers, addressing a group of highly specialised and complex diseases and treatments. Special info day on the 7 April (web-streamed). Rare diseases - support for new registries € to develop of 3-4 new registries on rare diseases based on existing registries in Member States, while fully respecting data protection (one of the objectives of the European Reference Networks to be set up). Donor selection and protection € to increase the safety of donation and clinical application of tissues and cells and/or blood by optimising the procedures for donor selection and protection.

Consumers, Health Agriculture And Food Executive Agency What is a project? - I The cynic would say … a series of loosely connected activities that take three times longer and cost twice as much as foreseen, to achieve half the expected results But should really be: a systematic, goal-oriented, temporary and one-time endeavor to create a unique product or service within clearly specified time, cost and quality constraints

Consumers, Health Agriculture And Food Executive Agency What is a project? - II A particular method of organising work that differs from standard business : Different from routine activities: does not involve the application of implicit or explicit procedures existing in the organisation to regulate day-to-day work Different from improvisation: more effective, but also more time-consuming entails a level of uncertainty or risk Particularly useful to introduce innovations, address new challenges or find solutions for problems for which the existing procedures and routines do not accommodate

Consumers, Health Agriculture And Food Executive Agency What does the 3rd Health Programme say regarding co-funding of projects? Grant may be awarded to fund actions: having a clear Union added value explicitly provided for duly justified in the annual work programmes co- financed by other legally established organisations: public sector bodies: research and health institutions, universities and higher education establishments non-governmental bodies private bodies

Consumers, Health Agriculture And Food Executive Agency Calls for proposals for projects Call opened: 4 March 2016 Calls close: 2 June 2016

Consumers, Health Agriculture And Food Executive Agency Electronic submission of project proposals Via the "Participant Portal" Find a call -> each of the calls is published separately

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Consumers, Health Agriculture And Food Executive Agency Electronic submission of project proposals Administrative part = part A Technical part = part B

Consumers, Health Agriculture And Food Executive Agency Part A The administrative information of the applicant organisations (future coordinator and co-beneficiaries) The summarized budget of the proposal. It is to be completed directly online. It consists of fields of information, checklists and declarations to be filled in by the coordinator In order to complete part A: -all co-beneficiaries must be registered in the Beneficiary Register and communicate the PIC to the coordinatorBeneficiary Register -all other beneficiaries must have performed a financial viability self- check -the coordinator must have the project budget per co-beneficiary

Consumers, Health Agriculture And Food Executive Agency Project co-funding 60% of the total eligible cost 80% - if exceptional utility There is not obligation for each applicant to contribute equally to the project's budget The minimum required percentage of own contribution applies at the project level

Consumers, Health Agriculture And Food Executive Agency Exceptional utility Co-funding may be up to 80% 3 criteria: At least 60 % of the total budget of the action is used to fund staff At least 30% of the budget of the proposed action is allocated to Member States whose gross national income (GNI) per inhabitant is less than 90 % of the Union average. The proposal demonstrates excellence in furthering public health in Europe and has a very high EU added value. It is your responsibility to ensure that the proposals complies with criteria 1 & 2

Consumers, Health Agriculture And Food Executive Agency Technical Part = Part B Maximum 80 pages – free text & tables & charts 50 pages for the technical description 30 pages for the budget tables One budget table per partner Overview table with person months per WP

Consumers, Health Agriculture And Food Executive Agency Technical Part of the proposal 1. Problem analysis including evidence base 2. Aims and objectives of the project 2.1. General objective of the project 2.2. Specific objective(s) of the project

Consumers, Health Agriculture And Food Executive Agency Technical Part of the proposal 3. Target groups 4. Policy Relevance 4.1. Contribution to meeting the objectives and priorities defined in the annual work programme 4.2. Added value at EU level in the field of public health 4.3. Pertinence of geographical coverage 4.4. Consideration of the social, cultural and political context

Consumers, Health Agriculture And Food Executive Agency Technical Part of the proposal 5. Methods and means 6. Expected outcomes 7. Workpackages 7.1. Overview on work packages 7.2. Work package descriptions 7.3. Timetable or Gantt Chart

Consumers, Health Agriculture And Food Executive Agency 7.2. Work package descriptions

Consumers, Health Agriculture And Food Executive Agency Technical Part of the proposal 8. Milestones and Deliverables Note: deliverables at M18 needed ! No limit on how many deliverables ! 9.Project management structure 9.1. Quality of the partnership 9.2. Capacity of the staff 9.3. External and internal risk analysis and contingency planning 9.4. Financial management

Consumers, Health Agriculture And Food Executive Agency Technical Part of the proposal 10. BUDGET 10.1 Content description and justification 10.2 Financial Contribution given by third parties 10.3 Summary of staff effort 10.4 Detailed budget  Each partner should prepare a budget table & submit to coordinator

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Consumers, Health Agriculture And Food Executive Agency Technical Part of the proposal 11. Previous and current grants relevant to the programme (limited to the last 3 years) 12. Current applications relevant to the programme 13. Exceptional Utility 14. Collaborating stakeholders - table

Consumers, Health Agriculture And Food Executive Agency Guideline on Chafea website

Consumers, Health Agriculture And Food Executive Agency Guideline on Chafea website

Consumers, Health Agriculture And Food Executive Agency Technical part – general points Follow the template, but write your own proposal Technical description and budget in the same file ! Have the proposal peer reviewed Proposal must be submitted in PDF format Proposal can be changed / resubmitted before the deadline It is the coordinator's responsibility to up-load the correct file at the time of the deadline!

Consumers, Health Agriculture And Food Executive Agency Criteria to evaluate the proposals Eligiblity criteria Exclusion criteria Selection criteria Award criteria

Consumers, Health Agriculture And Food Executive Agency Eligibility criteria Applicants must be legally established. Only applicants from the 28 EU Member States plus Norway and Iceland can apply as well as countries which have a bilateral agreement with the European Union (Serbia) A project proposal must be submitted by at least 3 different legal entities from 3 different eligible countries. The only eligible activities are those listed in the work plan The co-funding is meant for a future project. Running projects cannot be supported.

Consumers, Health Agriculture And Food Executive Agency Exclusion criteria Exclusion from participation: being bankrupt, convicted of an offence concerning professional conduct, guilty of grave professional misconduct not in compliance with the obligations relating to the payment of taxes Exclusion from granting procedure: conflict of interest guilty of misrepresenting the information required by the Agency

Consumers, Health Agriculture And Food Executive Agency Selection criteria Financial viability Self-check must be performed Not if EU co-funding < € or if public If > € -> attach audit report If the self-check result is "weak" do not be discouraged from applying! Operational capacity Self-declaration Provide information on capacity

Consumers, Health Agriculture And Food Executive Agency Award criteria-I Maximum pointsThresholdThreshold in % of max. points 1 – policy relevance10770% 2 – technical quality10660% 3 – management quality 10660% 4 – budget adequacy10660% TOTAL4025

Consumers, Health Agriculture And Food Executive Agency Award criterion 1 - Policy and contextual relevance Sub-criteria: Relevance of the action to meeting the objectives and priorities defined in the annual work plan, Added value at EU level in the field of public health, Pertinence of the geographical coverage of the proposals, Consideration of the social, cultural and political context.

Consumers, Health Agriculture And Food Executive Agency Award criterion 2 - Technical quality Sub-criteria: Quality of the evidence base, Quality of the content, Innovative nature, technical complementarity and avoidance of duplication of other existing actions at EU level, Quality of the evaluation strategy, Quality of the dissemination strategy and plan.

Consumers, Health Agriculture And Food Executive Agency Award criterion 3 - Management quality Sub-criteria: Quality of the planning and appropriate task distribution to implement the project, Relevance of the organisational arrangements, including financial management, Quality of the partnership.

Consumers, Health Agriculture And Food Executive Agency Award criterion 4 - Overall and detailed budget Sub-criteria: Relevance and appropriateness of the budget, Consistency of the estimated costs per applicant and the corresponding activities, Realistic estimation of person months per work package The budget allocated for evaluation and dissemination is reasonable.

Consumers, Health Agriculture And Food Executive Agency Evaluation of proposals 1. Screening check completeness, allocation to evaluators 2. Financial & organizational analysis check compliance with the selection criteria 3. Evaluation of compliance with award criteria External evaluators 4.Consensus meeting Chaired by a project officer. Outcome: consensus evaluation report 5.Evaluation committee Based on ranking: a) Ensure compliance with criteria b) Exclude potential duplication c) Decide on funding based on proposed co-funding and available budget 7.Adaptation 8.Award decision grant agreement

Consumers, Health Agriculture And Food Executive Agency Electronic Grant preparation Grant preparation online (ping-pong principle between agency and beneficiaries) Electronic signature by LEAR (Legel entity authorised representative) – no paper copies of grant agreement Partners join the agreement by signing the acceeding form Monitoring and reporting online: Deliverables, Payment requests, Reports, etc.

Consumers, Health Agriculture And Food Executive Agency New Grant Agreement New model grant agreement aligned to H2020 procedures Interim Payment instead of 2 nd prefinancing Simplified cost structure (Staff, Other Costs, Subcontracting), budget shifts without amendment Consortium agreement mandatory Read the Grant Agreement (GA) !

Consumers, Health And Food Executive Agency Joint Action

Consumers, Health And Food Executive Agency Grants for actions co-financed with Member State authorities (Joint Actions) Quality of HIV/AIDS/STI, viral Hepatitis and tuberculosis prevention and linkage to care € Continuation of the Joint Action " Improving Quality in HIV Prevention", taking into account the ‘Charter for Quality in HIV Prevention’, to gear up the operational phase of the 'Charter' on the basis of agreed quality principles and criteria and will extend the coverage to sexually transmitted diseases, hepatitis and tuberculosis prevention, testing and care. Action on chronic diseases € To identify efficient means to reduce the burden of chronic diseases, increase the sustainability of health systems and develop human capital. Tobacco control € To strengthen cooperation between Member States and the Commission in the area of tobacco control. In particular, it will focus on the reporting of ingredients and the notification of e-cigarettes, including laboratory capacity, analysis and assessment.

Consumers, Health And Food Executive Agency Grants for actions co-financed with Member State authorities (Joint Actions) Antimicrobial resistance and Health Care Associated Infections € To contribute towards reducing inappropriate consumption of antibiotics, raising awareness amongst health professionals and the public and developing and promoting the uptake of mechanisms and tools to promote and maintain behaviour change towards more appropriate use of antimicrobials Authorisation of preparation processes in blood and tissues and cells€ To bring together a combination of skills from different EU Member States to facilitate the development of a common and optimal approach to assess and authorise innovative preparation processes in blood and tissue establishments

Consumers, Health Agriculture And Food Executive Agency Joint Actions are: Actions having a clear EU added value; Co-financed by the competent authorities of Member States responsible for Health or by public sector bodies and non- governmental organisations, acting individually or as a network, mandated by these competent authorities.

Consumers, Health Agriculture And Food Executive Agency PROCEDURE Direct Grant without an open call; Electronic submission system; External evaluation with simplified award criteria; New grant with enhanced role for coordinator; Fully electronic monitoring system.

Consumers, Health Agriculture And Food Executive Agency Nomination process in line with the direct grant conditions More structured. Requirement for transparency. Need to verify the eligibility of the applicant organizations. Currently taking place

Consumers, Health Agriculture And Food Executive Agency Co-funding: two rates Normal rate: up to 60%. In cases of exceptional utility: 80%. BUT There is not obligation for each applicant to contribute equally to the action's budget. The minimum required percentage of own contribution applies at the action level.

Consumers, Health Agriculture And Food Executive Agency Two criteria for exceptional utility At least 30 % of the budget of the proposed action is allocated to Member States whose gross national income (GNI) per inhabitant is less than 90 % of the Union average. Bodies from at least 14 participating countries participate in the action, out of which at least four are countries whose gross national income (GNI) per inhabitant is less than 90 % of the Union average.

Consumers, Health Agriculture And Food Executive Agency 3 Electronic submission of Joint Action proposals

Consumers, Health Agriculture And Food Executive Agency New system = new terminology The ECAS account is the European Commission's Authentication Service. It is the system for logging on to a whole range of websites and online services run by the Commission. The Beneficiary Register is the European Commission's online register of the beneficiaries participating in EU Programmes, such as Horizon 2020 programmes, the Health and Consumers Programmes and others.

Consumers, Health Agriculture And Food Executive Agency New system = new terminology The Participant Identification Code (PIC number) is a 9-digit participant identification code, received upon completing the registration of the entity online. The LEAR (Legal Entity Appointed Representative) is the appointed representative within the beneficiary organisation to manage its data in the Electronic Submission System.

Consumers, Health Agriculture And Food Executive Agency How will it work! Submitting an application is only possible online via the Electronic Submission Service. Proposals need to be submitted BEFORE the deadline: TBA. A link to the Electronic Submission System will be sent to each Joint Action coordinator after their nominations.

Consumers, Health Agriculture And Food Executive Agency Search your PIC

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Consumers, Health Agriculture And Food Executive Agency If your organisation is not in the system You need to first create a user account (European Commission Authentication System). You can then proceed to register your organisation through the European Commission’s Beneficiary Register. To complete this registration process, you will need to provide information about your entity legal status and its finances.

ECAS registration/ login Login with or register for an ECAS account

Legal Entity Registration Legal Entity Registration Make sure, you and your partners' organisations are registered. organisations/register.html Make sure, you and your partners' organisations are registered. organisations/register.html

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Consumers, Health Agriculture And Food Executive Agency Accepting creates draft proposal

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Consumers, Health Agriculture And Food Executive Agency Part A or administrative part Administrative information for each partner Statements to be accepted e.g. on exclusion criteria, operational capacity, financial viability, etc. Overview budget per partner – need to establish this before filling part A!

Consumers, Health Agriculture And Food Executive Agency Part B or Technical Part 80 pages – free text & tables & charts 50 pages for the technical description 30 pages for the budget tables One table per partner Overview table with person months per deliverable

Consumers, Health Agriculture And Food Executive Agency Upload Part B

Consumers, Health Agriculture And Food Executive Agency Key elements for a good proposal Completeness: check that your proposal includes all relevant information. Follow closely the format of the template of Part B and ensure that all the requested information is uploaded. Avoid mixing quality with quantity: it is not about the number of pages.

Consumers, Health Agriculture And Food Executive Agency Key elements for a good proposal Management quality: clearly indicate the ability for high-quality management adapted to the scope of the intended activities of the organisation. Good financial management is a key component of management quality and adequacy between activities and requested budget is important.

Consumers, Health Agriculture And Food Executive Agency Key elements for a good proposal Orientation towards results and impact: good proposals clearly show the results that will be achieved, and how the participants intend to disseminate and/or use these results. Good proposals include a sound and credible evaluation plan, not only focusing on process evaluation, but looking in particular at outcomes.

Consumers, Health Agriculture And Food Executive Agency Dates to remember: The deadline for submission of associated partners' nominations is: 16 June 2016 Info-day on JA for all nominees: 5 July 2016 in Luxemburg JA proposal submission: September 2016

Consumers, Health And Food Executive Agency PROCUREMENT

Consumers, Health And Food Executive Agency Public Procurement (I)  Objective 1 – Promoting health, preventing diseases & fostering supportive environments for healthy lifestyles Pilot specific training modules for health professionals, border guards and trainers in migrants' and refugees' health To design and develop pilot training modules for health professionals, border guards and the trainer of trainers’ package on mental health and post-traumatic stress detection and on implementation of triage and screening for communicable diseases in migrants and refugees.

Consumers, Health And Food Executive Agency Public Procurement (II)  Objective 2 – Protecting citizens from serious cross- border health threats Training programme for first-line health professionals, border officers and trainers working at local level with migrants and refugees (Tender) To upgrade and strengthen the skills and capabilities of first line health professionals, and promote a holistic approach to health care of migrants and refugees at first points of arrival in the receiving countries.

Consumers, Health And Food Executive Agency Public Procurement (III)  Objective 3 – Contributing to innovative, efficient and sustainable health systems Support for the health workforce planning and forecasting expert network To contribute to the sustainability of the health workforce through expertise and knowledge sharing and support anticipation of skills needs to tap into the health sector's job creation potential Study on cross-border cooperation To yield a comprehensive picture of cross-border healthcare collaboration initiatives across the EU and to support the work carried out in the expert group on patient safety and quality of care and the joint action on patient safety, including a mapping of cross- border collaboration projects Study on enhancing information provision to patients To yield an overview of good practices and enabling factors for providing information to patients via the National Contact Points (NCPs), including an analysis based on defined criteria for NCPs website accessibility for patients.

Consumers, Health And Food Executive Agency Thank you very much for your attention!

Any questions?