1 ACMA Awards : HR Excellence (Special) PM_44_F38 Company Name : Plant Location: Category : Special ACMA Awards Excellence in HR

2 ACMA Awards : HR Excellence (Special) PM_44_F38 (For Office Use only) Index S. No.AreaPage no.Total Marks Actual Marks 1Leadership200 2HR Strategy & Structure150 3HR Practice & Policies250 4Shop Floor Management250 5Industrial Climate and Profile150 Total1000 For Administrative Queries: Mr. Jitender Rana – Mobile – Ms. Sakshi Karkamkar – Mobile – Mr. Binny Tomy - Mobile For Technical Queries: Mr. V K Sharma Mobile : Mr. Sunil Mutha - Mobile Ms. Sapana Baravkar Mobile : ACMA Centre for Technology (ACT) Godrej Eternia-C, ‘B’ Wing, '10th Floor, Office No.- C, Old Mumbai Pune Highway Wakdewadi, Shivaji Nagar, Pune – , India.

3 ACMA Awards : HR Excellence (Special) PM_44_F38 Letter for Submission of Award application Company letterhead details ( Logo, Address ) To, The Secretariat ( ACMA Awards – HR Excellence) ACMA 6th Floor, The Capital Court Olof Palme Marg, Munirka, New Delhi – We are pleased to submit the application for ACMA Award for Excellence in HR (Special Category). All data submitted is duly verified and true to thebest ofourknowledge. With regards ( Name& Designation of the Plant CEO ) Company History with ACMA Awards (last 3 years) Sr. No.Financial Year (April to March) ACMA Awards Category- Applied Award / Certificate Won Note- If you have applied & won multiple awards in one year, please mention accordingly.

4 ACMA Awards : HR Excellence (Special) PM_44_F38 To, Applicant Company CONFIDENTIALITY STATEMENT As a part of the ACMA Awards Process, applicant companies provide business, market, technical, financial information/documents and top customers details in the application. Such information could also be related to intellectual property i.e, patents, product development etc. ACMA take reasonable care to keep the above information confidential and shall not divulge it to third party and/or not use it for their own purpose, any part of this information in the course of assessment and thereafter. I agree. On behalf of ACMA Sd- Director General Automotive Component Manufacturers Association of India 6th Floor, The Capital Court Olof Palme Marg, Munirka New Delhi , India

5 ACMA Awards : HR Excellence (Special) PM_44_F38 Company’s Details 1.1.Name of the corporate group (if company is part of a corporate group): - ( Underline the plant for which application is sent ) Plant Address : 2.2.Name of the Chief executive of the corporate group- 3ChiefExecutive (Site) details : Name :Designation : Mobile : Land linewith extension :Fax No. Name :Designation : Mobile : Land linewith extension :Fax No. ( If Sr. No. 3 & 4 are same, then provide next level person No. 4 ) details at Sr. 4 Plant HR Head / Corporate HR Head details :

6 ACMA Awards : HR Excellence (Special) PM_44_F38 Company’s Details 5.5. * Company Group Annual Sales Turnover (in INR Cr) for Year : 6.6.Plant (for which application is submitted) turnover (in INR Cr) for Year : 7.7.Year of Establishment : Company, Plant 8.8.Total Employees : Company, Plant 9.9.Do you have a Joint Venture : ( If Yes, Mentionthepartnername )name ) 10.Company’s Key Products : Plant’s Key Products : 12.Plant’s key Manufacturing Processes : 13.Plant’s Key Competitors : 14.Plant’s Major Certifications : * Award Criteria for HR Excellence (Special Category) - Company Group Annual Sales Turnover for Year > INR 500 Cr

7 ACMA Awards : HR Excellence (Special) PM_44_F38 As a part of ACMA Award Process, feedback from your major customers will be obtained directly and will be provided to Jury. The same will be provided to you as a part of feedback report. Top 2 Business Customer’s Key person details are required (Without customer details, application will not be processed). Customer Details Mandatory requirement S. NoCustomerLocation% Business share (from the plant ) Customer Key person name & Designation Mobile Number & E mail 1 Manufacturing Head Incoming Quality Head 2 Manufacturing Head Incoming Quality Head Note- In addition to application & site diagnosis, Customer feedback scores will be also considered for final scores.

8 ACMA Awards : HR Excellence (Special) PM_44_F38 Company / Plant Information Use this slide to brief about your company / Plant. ItincludesProduct names / photos, Plantfacilityphotographs, etc.

9 ACMA Awards : HR Excellence (Special) PM_44_F38 Route Map to reach your Plant Provide diagnosis aroutemap toyouryourcompanycompanyfor sitefor sitediagnosis ) (SiteSite isiscarried outififyourapplication isshortlisted Contact person name & Designation: Name :Name : Designation : Mobile : Landline : ( STD Code ) ( Number ) :Ext. ( if any )

10 ACMA Awards : HR Excellence (Special) PM_44_F38 ( For office use only ) Company Performance at a glance Following radar chart shows the scores for each main area as per questionnaire, scores are converted to % ) ( RADAR Chart LeadershipLeadership HR Strategy & Structure 25 0 S. No.AreaTotal Marks Marks Obtained % 1 Leadership200 2 HR Strategy & Structure150 3 HR Practice & Policies250 4 Shop Floor Management250 5 Industrial Climate and Profile150 Total1000 HR Practices & Policies Shop Floor Management Industrial Climate and Profile

11 ACMA Awards : HR Excellence (Special) PM_44_F38 S. No. Sub Topic Total Marks Marks Obtained % 1.AVision, Mission and Values40 1.BBusiness orientation towards HR CCommunication40 1.DInvolvement and Approachability40 1.ECapability of 2nd line Leadership40 Total200 (For Office Use Only) Section 1 Leadership Total marks = 200

12 ACMA Awards : HR Excellence (Special) PM_44_F38 (1.A) Vision, Mission and ValuesTotal = Please enclose your Statements of vision & mission. (10) VISION MISSION : 1. Leadership

13 ACMA Awards : HR Excellence (Special) PM_44_F38 1. Leadership Total = 40(1.A) Vision, Mission and Values 2. Kindly list the shared values of the organization. (10) photo 4. Attach photographs of Vision, Mission and Value statements displayed in the company premises. (10) 3. How does the company communicate its Vision, Mission and Values to its employees? Kindly list the various methods used (10)

14 ACMA Awards : HR Excellence (Special) PM_44_F38 (1.B) Business Orientation towards HRTotal = Leadership 1. What is the role that CEO wants HR to perform in your company ? Please elaborate (10) 3. How does the CEO review performance of HR in the company ? Please elaborate (10) 4. How much time leadership / CEO devote on HR Issues in a month ? What forums are there for HR team to meet the leadership/ CEO ?. (5) 5. Please list the Top committees that Head HR is part of ? (5) 2. What is the manpower cost as a % to sales revenue ? Please give details for last three years?. (10)

15 ACMA Awards : HR Excellence (Special) PM_44_F38 2. In a typical leadership communication, what would be the various topics that would be covered? Kindly list them below : (10) 1. Leadership (1.C) Communication Total = How often top management meets all employees in year? What are points discussed in that meeting & what is duration? (20)

16 ACMA Awards : HR Excellence (Special) PM_44_F38 3. How does the leadership team communicate ? Please list the various modes of communication that have been used for different grades of employees? (10) 1. Leadership (1.C) Communication Total = 40

17 ACMA Awards : HR Excellence (Special) PM_44_F38 ( 1.D) Involvement and Approachability 1. How often does MD/CEO visit the Shop floor/ Plant ? Give details of such visits detailing his interaction with the workers ? (15) 2. How often does the MD/CEO take part in worker related matters directly. Kindly provide two such instances in support of the statement. (15) 3. How approachable is the MD/CEO for employees ? Is there any direct method of contact accessible for all employees? i.e. –mobile no., ID etc.. (10) 1. Leadership Total Marks = 40

18 ACMA Awards : HR Excellence (Special) PM_44_F38 (1.E) Capability of 2 nd line Leadership 1. Kindly explain leadership involvement in developing capability in the Organisation, identifying new leaders and creating a leadership pipeline (20) 1. Leadership Total Marks = Enlist initiatives taken by your organization in the recent past to develop capabilities of the 2 nd line Leadership. (20)

19 ACMA Awards : HR Excellence (Special) PM_44_F38 (For Office Use Only) Section 2 HR Strategy and Structure S. No. Sub Topic Total Marks Marks Obtained % 2.A HR plan, budget and alignment with business goal 50 2.B HR department structure and capability 50 2.CRespect of HR leadership50 Total150 Total marks = 150

20 ACMA Awards : HR Excellence (Special) PM_44_F38 (2.A) HR Plan, Budget and Alignment with Business Goal 2. HR Strategy & Structure 4. Does your organization allocate a dedicated HR Budget ? If yes, kindly list typical expenditure heads of the HR budget, and also provide an approximate percentage of unutilized budget in the last three years ?. (15) Financial Year Unutilized HR Budget ………….% ………….% ………….% 1. Does the company has an annual HR Plan / targets? Please attach the same (15) 2. Please list any new HR initiative that has been successfully implemented in the organization in the last 3 years? (10) 3. How do you ensure alignment of HR plan with short term and long term organization strategy? kindly provide evidence (10) Total Marks = 50

21 ACMA Awards : HR Excellence (Special) PM_44_F38 1. Please provide the Structure of HR department of your organization... (15) 3. Kindly list any initiatives that has been taken in the last one year to improve the skill capability of the HR department? For E.g.. Workshops, Training, Mentorship, etc.. (10) (2.B) HR department structure and capability 2. HR Strategy & Structure 4. Kindly list any initiatives that has been taken in the last three years to improve the infrastructure capability of the HR department? For E.g.. Use of IT / Technology or Smart tools / SAP etc.. (15) Total Marks = Please provide details, the role that HR leadership plays in defining the top level structure in organization. Additions, deletions and modification etc.. (10) Photo

22 ACMA Awards : HR Excellence (Special) PM_44_F38 (2.C) Respect of HR Leadership 2. HR Strategy & Structure 2. In case of issues faced by employees, would they approach their line managers of HR representatives first? (20) 1. Provide an instance where a business decision was changed post intervention by HR? (15) 3. How often would the HR leadership interact with workmen, supervisors and manager and in what forum. (15) Total Marks = 50

23 ACMA Awards : HR Excellence (Special) PM_44_F38 (For Office Use Only) Section 3 HR Practice and Policies S. N.Sub Topic Total Marks Marks Obtained % 3.ARecruitment and Induction40 3.B Performance Management System 40 3.CCompensation and Benefits40 3.DRewards & Recognition30 3.EEmployee Satisfaction30 3.FLearning and Development40 3.GStatutory Compliance30 Total250 Total marks = 250

24 ACMA Awards : HR Excellence (Special) PM_44_F38 (3.A) Recruitment and Induction 3. HR Practice and Policies 1.Do you have a manpower plan? How is it created? Is your current manpower as per your manpower plan? How are deviations from manpower plan handled ? (15) 2. How do you evaluate the success of your recruitment process? What % of your new recruits stay in the organization at the end of 1 year.. (10) 3. How many days of induction training is held across grades of employees recruited ? How do you measure success of the induction program conducted ? (15) Total Marks = 40

25 ACMA Awards : HR Excellence (Special) PM_44_F38 2.Kindly elaborate on the following aspects of the PMS ? Who all provide the input to ratings (Manager, Plant Head, etc..) What is the procedure of finalizing the Rating Is the final rating shared with employee or the employee comes to know about the ratings through increments.. (10) (3.B) Performance Management system 3. HR Practice and Policies 1. Does your company has a defined Performance Management System? Is the PMS based on responsibilities, KPI, competencies, behaviors, etc. - kindly provide details. When was it reviewed last time ?. (10) 3. Is performance management linked to the annual increment and appraisal ? Have increments been given consistently in last three years? Provide details in support of your answer ? (10) 4. Kindly illustrate the increments in your organisation in comparison with industry average over the last three years?(Trend illustrated in bar graph below ) (10) Total Marks = 40

26 ACMA Awards : HR Excellence (Special) PM_44_F38 1. Does the company release Salary and Wages on time every month along with salary slips ? If not, please elaborate (10) (3.C) Compensation & Benefit 3. HR Practice and Policies 3. Does your company allow employees to choose flexi pay benefit ? Please elaborate (10) Total Marks = Does the company have a production incentive policy for workers? If yes what is the max % paid as a % of monthly salary (10) 2. What is the Overtime Policy in your organization? What is the % of OT hours and OT amount of total monthly wage ? Is the OT allowance paid on time ? (10)

27 ACMA Awards : HR Excellence (Special) PM_44_F38 (3.D) Rewards and Recognition 3. HR Practice and Policies 1. What are the policies of rewards and recognition in your organization? Please provide details of monetary and non-monetary policies implemented in the organisation. (05) 3. Provide evidence to support that your organization promotes fairness and equality with its rewards and recognition policy. How do you recognize employees who demonstrate initiative to go beyond their line of responsibilities? (10) S. Level Methods N What are the methods adopted to recognize / motivate employees at various levels ? (05) Total Marks = 30

28 ACMA Awards : HR Excellence (Special) PM_44_F38 (3.D) Rewards and Recognition 3. HR Practice and Policies 4. Do you have a variable pay policy? If yes then what % of compensation as variable pay for Senior leadership, Mid management and junior management (05) Total Marks = Please provide details of the total budget vs actual disbursement of variable pay over last three years. (05)

29 ACMA Awards : HR Excellence (Special) PM_44_F38 (3.E) Employee Satisfaction 3. HR Practice and Policies 1. Do you conduct employee satisfaction survey ? Is it done internally or externally? What are the parameters considered for measuring Employees Satisfaction (10) 2. What is the trend of Employee Satisfaction by level / grade as per last survey ? (Illustrate the last survey’ trend in the bar graph, along with your internal Target line) (10) 3. Provide details of the average attrition data over the last three years ? (10) YearWhite collar %Blue collar % Total Marks = 30

30 ACMA Awards : HR Excellence (Special) PM_44_F38 (3.F) Learning and Development 3. HR Practice and Policies 1. What is the trend of the training hours / employee over the years? (show last three year trend in bar graph, illustrate it with your internal Target line ) (10) FormulaFormula Total training man-hours for all employees for year = Total employees Training hours/employee / year Training hrs/emp/year How do you Identify training needs for your employees ? List top 10 training programs conducted in last one year ( 05 ) Training Areas : 3. List the practices implemented to enable employees discover and develop their talents and create a path for their professional and personal growth. (10) 5. Please give success stories as evidence? (10) Total Marks = What is the %of manpower cost spent on training annually? Please give data of last three years. (05)

31 ACMA Awards : HR Excellence (Special) PM_44_F38 (3.G) Statutory Compliance 3. HR Practice and Policies Please verify whether the following statutory policies are implemented in your organisation or not. S. No. Compliance Policy Implemented (Yes/No) Remark 1PF 2ESI 3Gratuity 4Child Labor 5Standing orders 6Minimum wage 7 Works / Grievance committee 8Fire NOC 9Factory license 10Contractor license 11 Consent under air and water pollution 12 HSD Storage license 13 Boiler/ Pressure vessel test certificate 14 Safety officer / Welfare office 15 Lift / Fork Lift License Total Marks = 30

32 ACMA Awards : HR Excellence (Special) PM_44_F38 (For Office Use Only) Section 4 Shop Floor Management S. N.Sub TopicTotal Marks Actual Marks % 4.ALeadership of shop floor40 4.BRespect of shop floor leadership 30 4.CImprovements by Employees50 4.DProduction flexibility and leverage 30 4.EHealth, Safety, Environment and welfare 100 Total250 Total marks = 250

33 ACMA Awards : HR Excellence (Special) PM_44_F38 (4.A) Leadership of shop floor 4. Shop Floor Management Total Marks = How do shop floor leaders encourage and enable subordinates/ operators to initiate and implement improvement activities at shop floor? (10) 2. What is the level of PPE (Personal Protective Equipment) compliance at Shop floor? Who needs more motivation to comply– the workmen, the supervisors or the Managers?. (10) 3. Describe various methods used by shop floor leaders to encourage and motivate operators to achieve production and quality targets? (10) 4. Kindly illustrate some instances of excellence in shop floor leadership with the help of photographs ? (10) Photo

34 ACMA Awards : HR Excellence (Special) PM_44_F38 (4.B) Respect of shop floor leadership 4. Shop Floor Management Total Marks = 30 1.Are operators / workers allowed to raise their concerns if not satisfied with the decision of shop floor leadership ? How often does the HR intervene in shop floor related disputes / issues? Kindly provide examples (10) 2. Is shop floor leader usually the final authority to grant leave to operators / workers? Detail other similar authorities of the shop floor leader ? (10) 3. Is the Shop Floor leader well respected by subordinate/workers for his/her overall impression ? Give some story (10)

35 ACMA Awards : HR Excellence (Special) PM_44_F38 (4.C) Improvements by Employees 4. Shop Floor Management 1. Does the company has a list of Do’s and Don’ts for employees displayed at shop floor especially with regard to safety / quality / manufacturing practices /environment care etc? (10) 3. Illustrate how concept of 5S/house keeping has been deployed in your plant? (10 ) Total Marks = Mention total number of all employees (white + blue collar) and total number of improvements done by them in the last 1 year on account of Kaizen, 5S, TQM, TPM, Six Sigma, QC, CFT, etc. (20) 4. What are benefits to the organization on account of above mentioned improvements in Rs. Lacs. (10)

36 ACMA Awards : HR Excellence (Special) PM_44_F38 (4.D) Production Flexibility 4. Shop Floor Management Total Marks = In case when there is excess demand versus planned production, how has the shop floor managed such a situation ? ( 05) 3. In case when there is decreased demand versus planned production, how has the shop floor resolved issues of underutilization of workers ? (05 ) 4. Detail situations when workers would have utilized situation of excess or decreased demand to their benefit ? (10 ) 1. What is the average utilization of the plant capacity in your company ? (10 )

37 ACMA Awards : HR Excellence (Special) PM_44_F38 (4.E) Health, Safety, Environment and welfare 4. Shop Floor Management Total Marks = Specify status in below mentioned checklist for “Must be facilities” for all company employees ? Illustrate with photographs some examples (15) Photo Facilities for all company employees Sr No DescriptionStatus 1 Jogging track inside shop floor, along walls OK / Not OKOK / Not OK 2 Trees in plant campus OK / Not OKOK / Not OK 3 No earth should be visible in entire company area. There should be concrete, tar roads or green lawns. OK / Not OKOK / Not OK 4 No truck / fork-lift inside shop floor OK / Not OKOK / Not OK 5 Clean toilet blocks inside shop floor, dry & smell free OK / Not OKOK / Not OK 6 No nails to be used anywhere in the factory premises. OK / Not OKOK / Not OK 7 All employees to wear uniform, shoes and necessary safety gadgets. OK / Not OKOK / Not OK 8 Noise free DG sets & compressor OK / Not OKOK / Not OK 9 Clean wash room / change room and rest room facilities OK / Not OKOK / Not OK 10 Hygienic kitchen, drinking water & dinning hall OK / Not OKOK / Not OK 11 Good recreational facilities OK / Not OKOK / Not OK 12 Appropriate fire fighting equipments should be placed at accessible locations OK / Not OKOK / Not OK 13 Central display board ( 80 % Digital ) OK / Not OKOK / Not OK

38 ACMA Awards : HR Excellence (Special) PM_44_F38 (4.E) Health, Safety, Environment and welfare 4. Shop Floor Management 1. Does the factory has sufficient security arrangements such as CCTV covering boundary wall etc..? Support with photographs (5) Photo 2. Please list various machine safety measures taken in your organization ? Support with photographs (5) Photo Total Marks = 100

39 ACMA Awards : HR Excellence (Special) PM_44_F38 (4.E) Health, Safety, Environment and welfare 4. Shop Floor Management 3. Does the company provide Personal Protective Equipment's (PPE) to all employees ? Please list all PPE’s and training imparted for use of PPE’s. Support with photographs (05) Total Marks = 100 Photo

40 ACMA Awards : HR Excellence (Special) PM_44_F38 (4.E) Health, Safety, Environment and welfare 4. Shop Floor Management 5. What are the current accident levels? (Illustrate previous one year data in line graph) A) Frequency (nos.) in PPM Minor + Major both (5) B) Severity (man hrs. lost) in PPM (5) Formula No. of accidents Frequency rate = X 10 6 Total man hours Formula Total man-days lost Severity rate = X 10 6 Total man hours Total Marks = 100

41 ACMA Awards : HR Excellence (Special) PM_44_F38 (4.E) Health, Safety, Environment and welfare 4. Shop Floor Management 6. Does the company provide for sufficient number of first aid boxes and maintains them regularly ? Please list the locations of such first aid boxes. (05) 7. How many employees are trained on use of first aid in your factory, Are they uniformly spread out in each shift ? (05) 8. Does your facility has an emergency / disaster evacuation procedure? Is this properly communicated to all employees? Please elaborate its scope (05) 9. Does your facility has appropriate fire fighting equipment placed at accessible locations? Support with photos (05) 10. Does the company organize events to celebrate various festivals, occasion, competition with employees? Please elaborate on the same and also provide photographs (05) 11. Does the company celebrate various festivals, occasion, competition along with Family of employees? Please elaborate on the same and also provide photographs (05) 13. How do you encourage fun and camaraderie among your employees? Please include the ways in which your organization celebrates team and / or organizational success. (10) 14. How does your organization support employees at times of significant life events – employee’s marriage, marriage of children, family illness, new born in the family (10) 12. Please list various welfare activities for employees in your company.. (05) 15. How does your organization help employees to maintain work-life balance? (05) Total Marks = 100

42 ACMA Awards : HR Excellence (Special) PM_44_F38 (For Office Use Only) Section 5 Industrial Climate and Profile S. No. Sub TopicTotal Marks Marks Obtaine d % 5.AOrganization Manpower Profile 50 5.BIndustrial Relation & Trade Union 50 5.CCorporate Social Responsibility 50 Total150 Total marks = 150

43 ACMA Awards : HR Excellence (Special) PM_44_F38 (5.A) Organization Manpower Profile 5. Industrial Climate and Profile Please describe the status of Manpower profile: S. No. Profile criteriaWhite Collar Company worker Contractual worker Total 1 No of Employees / Worker 2 Age profile (no of employees) Less than 25 years years 35 years and above 3 Education profile (Min Qualification) 4 Tenure (number of employees) Less then 1 year 1-2 year 2-5 year More then 5 years 5 No of Direct vs Indirect employees 6 Number of employees Local Outsiders 7 Numbers as Male Female Total Marks = 50

44 ACMA Awards : HR Excellence (Special) PM_44_F38 (5.B) Industrial Relation and Trade Union 5. Industrial Climate and Profile 3. Does your company has a proper discipline procedure ? Is this communicated to all employees ? (10) 2. Is there a forum (as well as an escalation process) for employees to raise issues / concerns etc..--- shop floor / HR / personal etc.. If yes, please provide details of the same. ( 10) 4. Please provide approximation of the total production hour / day lost due to unrest or dispute with workman in the last 1 year, if any?. (10) 5. What are the unique practices being followed by your organization with regard to IR and how do you measure the effectiveness of these practices (10) Total Marks = Is there a Union(s) in the organization? Are these internal or external? If external Union then they are affiliated to? (10)

45 ACMA Awards : HR Excellence (Special) PM_44_F38 (5.C) Corporate social responsibility 5. Industrial Climate and Profile 2. How do you ensure that employees also participate in these initiatives ? (15) 1. Briefly describe the initiatives taken towards corporate social responsibility. (15) Total Marks = Share some initiatives / shining examples of social commitment. (20)

46 ACMA Awards : HR Excellence (Special) PM_44_F38 ( Company to fill up ) Summary of Achievements for the year

47 ACMA Awards : HR Excellence (Special) PM_44_F38 For Company: Provide an excellent photo of your company