START

Electronic Field Book Goal

Installing Field Book Program on the PDA

Establish a VPN connection. jsweeten

ASSIGN USER PROJECTS

Displays only Projects assigned to the Resident Engineer or Consultant. Resident Engineer or Consultant can assign projects to Inspectors. (Tap) to close the window

“Synchronize” to update the project information.

SELECT PROJECT

To select the project you want to work on, (Tap) “Menu” and (Tap) “Select Project”.

SELECT PROJECT (Tap) the “Project Number” you want to work on and (Tap) “OK”.

After you select a project, you can (Tap) on any of these “Menu” option for the task you want to document.

ENTERING DATA

John Njord, UDOT Executive Director Tom Hart, Surety2000 Insurance Al Smith, Contractor Safety Super. Robert Jones, Provo City Engineer

FB HELP

(Tap) the button on any window. “FB-Help” window opens with information about the selected window.

DAILY VISITORS

(Tap) “Daily Visitors” Documents visitors that are not normally part of the everyday construction activities, (ie, Insurance Representatives, UDOT Senior Leaders, Contractor Senior Representatives, FHWA, etc. Important Information for Claims

DIARY COMMENTS

(Tap) “Diary Comments” Dairy Comments are used to record general project comments on a daily basis. Multiple comments may be added for each date. Important information for Claims.

(Tap) “Comment Date” to see all diary comments. Maximum comment is 250 characters. “Add” additional comments for the same date. “Delete” a comment. “Prev” and “Next” to scroll through the diary comments for the selected date.

EQUIPMENT USED

(Tap) “Equipment Used” Documents all the equipment used on the project by the Prime Contractor and Subcontractors Important Information for Claims

(Tap) “Date” dropdown to view every day equipment was documented (Tap) “Contr/Sub” to select the Prime Contractor or an approved Subcontractor for the project. (Tap) “Prev” or “Next” to rotate through equipment windows for the same date.

When the equipment window opens, the previous entered contractor/subcontractor equipment is copied forward. “O” = Operating “S” = Standby

LABOR

(Tap) “Labor”

(Tap) “Date” dropdown to view every day labor was documented for the project. (Tap) “Contr/Sub” to select the Prime Contractor or an approved Subcontractor for the project. Enter the number of workers for each applicable “Work Type”.

(Tap) “Save” to save the record before leaving window. (Tap) “Delete” to the record for the date and selected Contractor or Subcontractor (Tap) “Cancel” to return to the main menu.

DETAILS

(Tap) “Detail” to display all the project details, (i.e. Roadway, Structures, Landscaping, etc.). (Tap) “Prev” or “Next” to rotate through the details.

ITEM

(Tap) “Item” to display all the items for the selected project. (Tap) the item and then (Tap) “Display Item”

Item Summary “Item Summary” window opens for the select item. Window displays total “Placed Qty”, “%” of item complete and “Placed Total” dollar amount. NOTE: “Stationing” and “Placement” buttons are not active for autocalc items. ( Autocalc items are items that automatically calculate the amount to be paid in accordance with the contract specifications).

(Tap) “Comment” to record a general comment about the select item. Maximum comment length is 255 characters. (Tap) “Add” button to add additional comments for the same date. (Tap) “Delete” to delete a comment. (Tap) “Prev” and “Next” to rotate through the comments for the selected date.

Quantity Placement Options: (Tap) “Stationing” or “Placement” buttons to document a placed quantity for the selected item. (Tap) “Stationing” opens the “FB Select Stationing” window. (Tap) “Placement” opens the “FB Placement” window.

Quantity Placement Options

OPTION 1: Quantity Placement with Stationing (Tap) “Stationing” button.

“Select Stationing” window opens with a list of Original (Orig) stationing setup by the Project Designer. Select (Tap) a station or (Tap) “Add Stationing” to add a new station to this window. After selecting a station, (Tap) “Display Stationing”.

“FB-Stationing” window opens “grayed out” so you can review the stationing information. (Tap) “Yes” (Tap) “Add” button if this is the station you want to use.`

FB-Stationing window is enabled and the stationing information can be edited. Optional: (Tap) “Station Comment” button to document a unique stationing comment.

“FB-Stationing Comment” window opens. Enter a comment up to 255 characters. Property owner requested to be notified prior to removal of sidewalk. Needs to move vehicles before leaving for work. (Tab) when finished. (Tab) “Yes” to save comment.

“FB-Stationing” window opens with a by the Station Comment button indicating there is a comment. (Tap) “Placement” button to document placed quantity.

FB-Placement window opens with the specified stationing. Enter the “Placed Qty.” (Tap) the “Placement Comment” button to document the quantity placed. 10.2

4’ X 23’/9 = 10.2 sq. yd. Verified by: tbb Chkd. by: ks FB-Placement Comment window opens. Enter a placement comment up to 255 characters. Note: If the quantity required a calculation, “Checked By” is required. (Tap) (Tap) “Yes” to save the comment.

Placement Comment box has a indicating there is a placement comment for this record.

(Tap) “Save” and the “Amount” is calculated (Tap) “Delete” to delete the placement record. NOTE: Placement records cannot be deleted if they have an “Estimate #” indicating the placed quantity has been paid. 2 (Tap) “Add” to add another placement record for the same date. (Tap) “Prev” and “Next” to scroll through placement records for the specified date. 3

(Tap) the Item and then (Tap) “Display Item”. OPTION 2: Placement without Stationing

FB – Item Summary window opens for the selected item. (Tap) “Placement” button. FB–Placement List window opens listing all placements for the selected item. To view an existing placement, (Tap) the placement from list and (Tap) “Display Placement”.

FB – Placement window opens for the selected placement record. (Tap) to return to the FB- Placement List. (Tap) “Add Placement” to add a new placement record.

FB – Placement window opens for the selected placement. Enter, “Placed Qty.” Options for “Ticket/Desc” field: Stationing, Tickets, Invoices, etc – (Tap) “Placement Comment” to enter supporting documentation for the placed quantity.

“Placement Comment” window opens. Comments can be entered up to 255 characters. 325’ X 24’ X 1.5’/27 = cu. yd. See Dwg. File #4 Verified by: js Chkd. by: tbb (Tap) when finished. (Tap) “Yes” to save.

“FB- Placement” window opens with a by the “Placement Comment” button. (Tap) “Save” to save the record and calculate the “Amount”. (Tap) “Delete” to delete the record. NOTE: Placement records cannot be deleted if they have an “Estimate #” indicating the placed quantity has been paid. 3

(Tap) “Add” to add a new placement record for the same date. (Tap) “Prev” or “Next” to scroll through the placement records for the same date.

TIME CHARGES

6

PAID ESTIMATES

Page 33

PROGRESS REPORT

STATUS OF WORK

SYNCHRONIZATION

Establish a VPN Connection

Synchronize Field Book BEFORE Closing Estimate Synchronize Field Book AFTER Closing Estimate

PDBS Project Accounting

PROJECT ACCOUNTING

Right Mouse Click Row.

ENGINEERS DAILY REPORT

Engineer’s Daily Report

Page 79

LEDGER ITEM REPORT

Highlight an Item. Click “View” or “Print”.

The Ledger Entry Report shows every placement entry for the selected item. Includes the “Placement Comment” and “User” who document the placement.

PA Diary Comments

PA Equipment

PA Visitors

PA LABOR

PA TIME REPORTING

Locks Time Records.

Progress Report is locked after “Contractor Approval/Disapproval Date is entered.

Field Book Resources

DELETE DATABASE

(Tap) “Start”, (Tap) “UDOT Field Book”. NOTE: You must close the field book application before deleting your database. (Tap) “Menu”, (Tap) “Exit”.

(Tap) “Start”, (Tap) “Programs”. (Tap) “File Explorer”.

(Tap) & (Hold) down on “UltraLiteDB”. (Tap) “Delete”. Tab & Hold

POWERPOINT TRAINING WEBSITE

“Save” the file to your computer. Click “Get PowerPoint Viewer” if you do not have PowerPoint.

Click on the slide where you want to start.

Click “Slide Show” icon to start presentation.

Thank you.