Federal Acquisition Service U.S. General Services Administration PSS – AS WE MOVE FORWARD! Kathy Jocoy, PSS Program Manager Kim McFall, R10 Migration Team Supervisory Contracting Officer GSA, FAS Region 10 PSS – AS WE MOVE FORWARD! Kathy Jocoy, PSS Program Manager Kim McFall, R10 Migration Team Supervisory Contracting Officer GSA, FAS Region 10 February 25, 2015

Federal Acquisition Service 2 PSS – AS WE MOVE FORWARD Webinar Agenda Overview of program – solicitation issuance date, etc. Migrations – update on progress; what contractors should expect. Single Schedule contract holders – what do they do? New Offerors – Which solicitation to submit under?

Federal Acquisition Service 3 Migrations are under way Preparation underway for system changes PSS Solicitation Launch Date – October 1, 2015 PSS Modification Notification date – August 1, 2015 PSS – AS WE MOVE FORWARD Overview

Federal Acquisition Service 4 PSS – AS WE MOVE FORWARD – Migrations  Current Status  Ongoing work with firms who hold two or more contracts under affected programs to migrate those contracts. *440 affected firms;   173 migrations submitted;   44 migrations completed;  267 outstanding migrations yet to be submitted. Time to get those remaining migration packages in! *(Data collected 02/23/2015)

Federal Acquisition Service PSS – AS WE MOVE FORWARD – Migration Receipt Letter  This letter sent to firms once migration package is assigned to a contract specialist. It provides excellent information to share with customer agencies to aid in the transition of your contract(s).  *information noted on slide 6 5

Federal Acquisition Service PSS – AS WE MOVE FORWARD – Migration Receipt Letter continued  Documents meant to assist Schedule Partner:  Document 1 - Quote Advisory Statement for migrating Schedule contractors  Documents meant to assist Customer Agencies:  Document 2 - Sample notice to agency from contractor  Document 3 - PSS Bulletin for Agencies  Document 4 - PSS TO BPA Ordering Scenario Guide  Document 5 - PSS Bridge BPA D and F  Document 6 - PSS Bridge BPA J and A 6

Federal Acquisition Service PSS – AS WE MOVE FORWARD – Migration Receipt Letter continued  This letter is sent once your migration package has been reviewed and awarded. A new contract number is assigned as follows: GS-00F-xxxxx  This letter provides excellent information relating to how your new contract is viewed on eLibrary; and what you need to do to ensure your information is displayed in GSA Advantage! ® accurately.  *information noted on slides 8, 9 & 10 7

Federal Acquisition Service PSS – AS WE MOVE FORWARD – Migration Award Letter  Until your electronic catalog file is posted on GSA Advantage! ® and you have registered your new contract number in the eBuy system you will NOT be able to view RFQs on eBuy, nor will Federal agencies issuing RFQs via the eBuy tool be aware that your firm holds a Consolidated Schedule contract.  If your firm supports GSA Assisted Services (AAS), you must ensure your new contract number is also registered with the IT Solution Shop (ITSS) system. Please contact your respective AAS contracting officer for additional information. 8

Federal Acquisition Service PSS – AS WE MOVE FORWARD – Migration Award Letter continued  Because the 00CORP program will serve as the platform for the new Professional Services Schedule (PSS), GSA recommends that you include the following advisory statement in the electronic text file that you submit via the SIP program,  “Effective October 1, 2015, the Consolidated Schedule will become the Professional Services Schedule (PSS), with no changes to any terms and conditions found within this document”. Should any changes be made to the existing terms and conditions via the issuance of a contract modification, a new file will need to be uploaded as required by clause MODIFICATIONS (FEDERAL SUPPLY SCHEDULE) (APR 2014) (ALTERNATE I – APR 2014).” 9

Federal Acquisition Service PSS – AS WE MOVE FORWARD – Migration Award Letter continued  Additionally, GSA recommends that you include the suggested advisory statement & table in your pricelist which identifies the individual Schedule contracts that have been migrated to your new Consolidated Schedule  Time Saving TIP: By including an advisory statement regarding the PSS program now you will not have to resubmit a new text file when the PSS solicitation is formally rolled out. 10

Federal Acquisition Service PSS – AS WE MOVE FORWARD – After Migration Award Which contract number should a firm use once migration is complete?  Use the new contract (GS-00F) for any new work. How does an agency find a migrated firm?  By *uploading your new file to GSA Advantage! ® How does an agency find a firm in eBuy?  If an agency solicits under they will see any firm awarded C874-1 and vice versa. *Refer to Slide 9 for information on uploading your GSA Advantage! ® file 11

Federal Acquisition Service PSS – AS WE MOVE FORWARD – Important Reminder Complementary SINs ONLY:  Schedule 70 IT Services (SIN C132-51, Professional Information Technology Services)  Schedule 738XHuman Resources & Equal Opportunity Services (SIN C595-21, Human Resource Services)  *Schedule 03FACEnergy Management Services (SINs C , Energy Management Planning and Strategies; C , Energy Audit Services; C , Resource Efficiency Management (REM); C , Energy Consulting Services *Note: Tentative - ongoing discussions regarding inclusion of Schedule 03FAC SINs 12

Federal Acquisition Service 13 PSS – AS WE MOVE FORWARD – Single Schedule Holders  Firms holding only one contract and those who are migrated and/or currently under 00CORP –  On or about August 1, 2015 – a mass modification will issue advising that effective October 1, 2015 your program name will officially be PSS and the solicitation governing all future clause updates will be FCO-00CORP-0000C

Federal Acquisition Service PSS – AS WE MOVE FORWARD – Single Schedule Holders continued  NO ACTION IS REQUIRED BY A SINGLE SCHEDULE HOLDER UNTIL MODIFICATION ISSUED – THEN YOU MUST ACCEPT MASS MOD!  Once the PSS solicitation issues and all changes go into effect (slated for 10/1/2015), single schedule holders can then add complementary SINs and/or any new services they perform within the scope of professional services. Until then – Carry On! 14

Federal Acquisition Service PSS – AS WE MOVE FORWARD –Single Schedule Holders continued  What happens if a firm wants to add services?  It is most advantageous to wait until 10/1/2015 when PSS goes into effect when you can then modify your existing contract to add new services. Why? Long lead times to evaluate new offers (+12 months) 15

Federal Acquisition Service PSS – AS WE MOVE FORWARD – Potential New Offerors  All New Offers are to be submitted under the 00CORP program via solicitation FCO- 00CORP-0000C. Visit link at  Do Not submit under any of the affected single schedule programs because they are going away 10/1/

Federal Acquisition Service PSS – AS WE MOVE FORWARD – Legacy Contractors in Last Option  Firms who are in their last option period should submit new offer under 00CORP and should submit as soon as final option is exercised! DO NOT WAIT! 17

Federal Acquisition Service PSS – AS WE MOVE FORWARD – Legacy Contractors in Last Option continued  If terms and conditions of new offer are same as legacy contract terms and conditions notify R10 in cover letter submitted with new offer.  Legacy firms should contact Randy Sheppard, Acting Director of the Pre award Acqusition team at once the new offer is 18

Federal Acquisition Service PSS – AS WE MOVE FORWARD –  What’s Next?  R10 FAS will continue to conduct webinars for Industry as needed until transition is complete.  R10 FAS will continue to meet with and provide assistance to customer agencies. 19

Federal Acquisition Service PSS – AS WE MOVE FORWARD – Key Points to Remember  No change to the contract number, SIN title or Period of Performance (POP) unless a firm has two or more contracts --  The terms and conditions of all professional services contracts, regardless of Schedule would remain unchanged.  Contracts that have active BPAs will remain in place unless agency agrees to **modify changes to existing BPAs. If contracts remain in place it will be for a period not to exceed BPA end date or GSA contract option end date; whichever comes first.  **reference documents cited on slide 6 20

Federal Acquisition Service PSS – AS WE MOVE FORWARD – Key Message/Value Proposition  Consolidating GSA’s Professional Services Schedules will provide agencies a total service solutions to complex professional services requirements using ONE contract vehicle as versus multiple contracts. Saves time and eliminates confusion often associated with managing a cadre of contracts to successfully complete requirements within a timely, efficient manner.  Customer can still access whether by name or SIN. (No change to key word searches!) 21

Federal Acquisition Service PSS – AS WE MOVE FORWARD – Points of Contact  Professional Services Schedule (PSS)   Kathy Jocoy, Program Manager for PSS //  Migration related questions: Kim McFall, Supervisory Contracting Officer, Migration Team  //  New Offer related questions: Randy Sheppard, Acting Director, PreAward Acquisition Division // 22

Federal Acquisition Service PSS – AS WE MOVE FORWARD – 23 Questions & Answers along with this slide presentation will be posted to the PSS portal page =