Proposed Capital Improvements Program Fiscal Years 2015 – 2024 Maureen Hannan Supervisor Land Acquisition & CIP Planning Superintendent’s Advisory Council on Instruction January 9, 2014

Capital Improvements Program Agenda Define CIP Discuss the CIP Process Review some projects Next Steps –Proposed Budget/CIP presentation 2

Overview PWCS –2nd largest of 132 school divisions in VA –one of 40 largest school divisions in the country enrollment – 85,055 students Increase from last school year – 1,504 more students (1.8%) 3

Definition CIP (Capital Improvements Plan) –on going management tool to plan capital improvement projects needed to house students and employees adequately New construction and Additions Renewals and maintenance to manage existing school building conditions Upgrade the School Division’s infrastructure including technology and energy improvements 4

Definition A long-term planning approach that helps to focus our efforts A plan based on the updated enrollment projections and budget constraints Not an inventory of all the work that must be performed on school facilities over the next ten year A specific budget for the first year, general planning schedule for next 4 years and estimate of projects needed 10 years out 5

Capital Improvements Program Elements of the CIP School Site Acquisition Construction of New Schools Construction of Classroom Additions to Existing Schools Renewals of Existing Schools Major Maintenance Projects Temporary Space (199 portable instructional classrooms) Title IX Improvements Energy Infrastructure Improvements Technology Improvements Program 6

Process Working Group David ClineAssociate Superintendent for Finance & Support Services Office of Financial Services John WallingfordDirector of Financial Services Office of Facilities Services John WindleyDirector of Facilities Services David Beavers Supervisor of Planning and Financial Services Matt CartlidgeSupervisor of Planning Maureen HannanSupervisor of Land Acquisition and CIP Planning Dee ThompsonSupervisor of Construction Rodney ClaybornSupervisor of Facilities Management Brian GorhamAdministrative Coordinator, Energy Management Randy DasherRetired Director of Facilities Services Office of Information Technology Services Steve GeorgeDirector of Information Technology Services 7

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Projections 9 Projected enrollments by geographic area determine future school locations and attendance areas School staff -reviews County residential development plans -maintains a database containing the number of units and stage of development -Development information is used in making enrollment projections

New School Construction YEAR OPEN NEW SCHOOLFUNDS 2014 Elem Haymarket/UVA$ 27,663,000 Nokesville K-8 School*$ 25,000, Elem Devlin Rd$ 28,587, Elem School/IHS (East - Ferlazzo)$ 28,534, th High School/IHS (Mid-County)$ 110,943, Elem School (East - Potomac Shores)$ 29,374,000 Elem School (East - Neabsco Mills Area)$ 29,374,000 Kilby Elem School Replacement$ 31,476, Elem School (West - Vint Hill Rd)$ 30,847,000 MS (West - Linton Hall Area) (1,464 capacity) $ 55,911,000 PACE East Replacement/Multi Space$ 32,227, th High School (West)$118,331, Middle School (East) (1,464 capacity) $ 61,651, Elementary School (TBD)$ 35,721, th High School (Mid-County/East)$127,561, Elementary School (TBD)$ 37,511,000 Middle School (TBD) (1,464 capacity) $ 67,976,000

Site Acquisition School site land acquisitions are challenging –prime undeveloped land is purchased or optioned by developers for future residential, commercial, and industrial development Funding for school site acquisition comes from –“Proffered” funds or sites Residential rezoning applicant’s monetary or in-kind contribution to the School Division Offset the impact of new residential development on schools –Bond funds –Operating budget 11

School Renewal Program Goal: Renovate Schools prior to 25 years School building conditions assessed annually Program “Funding Stream” used is 2% to 4% of current replacement value of facilities budgeted annually (Target 3% of replacement value) Consideration of current critical needs Consideration of prior facility upgrades 12

School Renewals Priority List – Background Renewal list first developed in late 1990’s Age of school primary consideration Order of renewals were/may be altered: - When “major” components addressed with previous projects - To complete closure of open concept school design -When accelerated deterioration conditions warrant -Due to insufficient funding in the budget 13

Capital Improvements Program School Renewals Major - Infrastructure Renovations School Renewals may include HVAC SystemsLockers LightingRoof Replacement Electrical SystemFlooring PlumbingPainting Fire Alarm SystemTechnology Security SystemCasework Telephone and Intercom SystemsDoors / Hardware ADASite Improvements BleachersTitle IX Improvements Elementary School P.E. SpaceClinic Improvements Secure Access Improvements 14

Capital Improvements Program School Renewals ( ) FISCAL YEARSCHOOLFUNDSTOTAL 2014 Dumfries ES – Renewal (Partial Funding)$ 5,000,000 $19,964,000 Woodbridge HS Roof Replacement$ 3,000,000 Woodbridge HS Auditorium Upgrade$ 1,200,000 Gar-Field HS Roof Replacement (Partial)$ 1,400,000 Gar-Field HS Auditorium Upgrade$ 1,200,000 Interior/Exterior Bleachers – Phase 5$ 462,000 Fred Lynn MS – HVAC Repair$ 1,000,000 Woodbridge MS Window Wall Replacement (Funding Phase 1) $ 1,464,000 Transportation Bus Parking (TBD)$ 1,000,000 Kitchens Upgrades$ 2,000,000 Energy Infrastructure Improvements$ 1,000,000 HVAC Equipment and Control Upgrades$ 1,008,000 Title IX Improvements$ 230,000 15

Major Maintenance 7 and 14 Year Cycles May include Paint Exterior and Interior (Partial) Re-key Interior and Exterior Doors *Repave/Seal Coat Parking Lot, Paved Areas, Tennis Courts *Repair / Replace Fencing and Backstops Carpeting (Partial) *Update Food Service Equipment (Partial) *Minor HVAC and Roof Repairs *Update Plumbing Fixtures *Update Electrical Service *Update HVAC Controls *Minor Chiller Rebuilding *Stage Lighting / Curtains 16 *Based on restricted funding levels, many of these items are not addressed on a regular basis. Repairs are made on an “as need” basis until other funding sources become available.

Energy Infrastructure Improvements PWCS’ contract with Cenergistic (June 2012) –Creates an energy conservation program –Generates significant utility savings through awareness and behavioral modification A portion of the anticipated savings are then directed towards infrastructure improvements capable of generating returns through additional cost avoidance such as: –Lighting Control Systems –Mechanical Infrastructure –Boiler Fuel Conversions One year complete – Report in this years CIP 17

VoIP (Voice over Internet Protocol) Phone System for Schools Wireless Network Upgrades (eg. Instruction, BYOD, Virginia eLearning Backpack Initiative, mobile apps) Network Upgrades and Firewall/Proxy Upgrades Server Upgrades for schools and central office data centers Radio Upgrades (eg. Safety, security, crisis) Interactive Projector Technology for Interactive White Board replacement 18 Technology Improvements Program FY FY 2019

Projects Recently Completed / Under Construction Recently Completed –Loch Lomond ES (4 classrooms) –Mullen ES (6 classrooms) –Penn ES (7 classrooms) –Sinclair ES (11 classrooms) –Sudley ES (10 classrooms) –West Gate ES (4 classrooms) –Benton MS (11 classrooms) –Potomac MS (11 classrooms) –Potomac HS (30 classrooms) Under Construction Open Sept –Nokesville K-8 –Haymarket Drive ES Open Sept –Devlin ES Open Sept –12 th High School 19

Capital Improvements Program Timeline EventDate Superintendent to present Proposed Budget/CIP to School Board February 5, 2014 Final School Board CIP / Budget Mark-Up March 12, 2014 Board Approves CIP / Budget March 19,