How To Complete an Application Package for Grants and Cooperative Agreements The Pre-Award Process United States Department of Agriculture Forest Service Northeastern Area, State and Private Forestry (NA S&PF) 11 Campus Boulevard, Suite 200 Newtown Square, PA April 14, 2016

Overview Today you will learn: How to Complete an Application Package for Grants and Cooperative Agreements

Providing Federal Financial Assistance to our partners through Grants and Cooperative Agreements is a key aspect of NA S&PF’s work.

What is the distinction between a Grant and a Cooperative Agreement? The essential distinction between a grant and a cooperative agreement is the degree of Federal involvement.

Administrative Regulations NA S&PF federal financial assistance programs are subject to the requirements of:  Office of Management and Budget (OMB) Circular – Title 2 Part 200 – Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards  USDA Codified Regulations – 2 CFR Part 400

For the Omni Circular, visit: idx?SID=e283b78509d39651bb95ac880966df3c&mc=true&node= pt &rgn=div5 For the Department of Agriculture Codified Regulations: idx?tpl=/ecfrbrowse/Title02/2tab_02.tpl idx?tpl=/ecfrbrowse/Title02/2tab_02.tpl  Under Subtitle B, click on the series

Catalog of Federal Domestic Assistance The Catalog of Federal Domestic Assistance (CFDA) provides program specific information about Federal programs. The most common references for Forest Service grants and cooperative agreements with match requirements are:  Cooperative Forestry Assistance (50/50) used for Consolidated Payment Grant – generally includes Forest Health, State Fire Assistance, Forest Stewardship, and Urban and Community Forestry.  is also used for the Volunteer Fire Assistance Program (50/50)  Forest Stewardship Program (50/50)  Urban and Community Forestry (50/50)

Catalog of Federal Domestic Assistance - Continued  Forest Health Protection (50/50)  Forest Legacy (75/25)  Community Forest and Open Space Conservation Program (50/50)  Wood Education and Resource Center (50/50)  Wood Utilization Assistance (80/20)

Catalog of Federal Domestic Assistance - Continued  Conservation Reserve Program (100/0)  Emergency Forest Restoration Program (100/0)  Great Lakes Forest Restoration Program (100/0)  Projects specific to Cooperative Weed Management Program – For a complete list of all CFDAs, visit

Roles and Responsibilities of the Grants Management Staff Who do I contact if I need assistance?

Durham Field Office Team CT, ME, MA, NH, NY, RI, VT Vickie Caldwell – Lead Specialist (610) Giovanna Capece – Support Specialist (610) Morgantown Field Office Team DC, DE, MD, NJ, OH, PA, WV Zaneta Hammond – Lead Specialist (610) Dennis Burmeister – Support Specialist (610) Saint Paul Field Office IA, IL, IN, MI, MO, MN, WI Lori Gordon – Lead Specialist (610) Patty O’Shea – Support Specialist (610) Administrative Support Apryl Pierce – Grants Assistant address for official correspondence:

Before you submit your grant application package  Be aware of the requirements and obligations that come with an award.  Be sure that your organizations 9-digit DUNS number and SAM.gov registration are current and active.  Contact the Grant Monitor to verify the amount of funding you will be receiving for your project and the correct matching requirements.

Before you submit your grant application package - Continued  Make sure it is complete, accurate, signed and dated. If it is not, it will be returned to you.  The awarding of the grant or cooperative agreement will be delayed/or not funded if the grant application package is incomplete.

Pre-Award Process  Financial Advice to States Contains funding commitments to partners and core program funding for the Cooperative Forestry Assistance Programs of State & Private Forestry  Submitting your Grant Application Package

Make sure your grant application package is complete Application:  Application for Federal Assistance (SF-424)  Budget Information – Non-Construction Programs (SF-424A)  Budget Information – Construction Programs (SF-424C) * Assurances:  Assurances – Non-Construction Programs (SF-424B)  Assurances – Construction Programs (SF-424D) *

Make sure your grant application package is complete - Continued Certifications and Disclosures (Domestic Awards Only):  Certification Regarding Debarment and Suspension (AD-1047)  Certification Regarding Drug-Free Workplace (AD-1049)  Certification Regarding Drug-Free Workplace – State and State Agencies, Federal Fiscal Year ___ (AD-1052)  Final Representation Regarding Felony and Tax Delinquent (AD-3030)  Civil Rights Compliance Review Record – (FS A)

Make sure your grant application package is complete - Continued  Disclosure of Lobbying Activities (SF-LLL) – projects $100,000 or more  Certification Regarding Lobbying (FS ) Financial Capabilities Assessment:  Financial Capability Questionnaire (FS )  Financial Capability Checklist (FS A)  Financial Capability Checklist for State Government Agencies Only (FS B)

Make sure your grant application package is complete - Continued  Program Narrative  Detailed Budget Breakout (if claiming Indirect Costs a copy of your approved Negotiated Indirect Cost Rate Agreement is required) * Pertain to Forest Legacy Program

We prefer you the package to your Grants and Agreements Specialist via our shared inbox at or USDA Forest Service Northeastern Area, State and Private Forestry ATTN: Grants and Agreements Management 11 Campus Boulevard, Suite 200 Newtown Square, PA Where do I send my complete signed and dated grant application package?

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