Material Obligation Validation (MOV) TOPIC 5.2

TERMINAL OBJECTIVE 18.0 IDENTIFY review requirements for outstanding requisitions to include requirements for Material Obligation Validation (MOV).

ENABLING OBJECTIVES 18.4 DESCRIBE the criteria for Internal and External MOVs and list how and when a cancellation can be made. 18.5LIST the criteria for requisitions to be included on Material Obligation Validation (MOV) requests. 18.6DESCRIBE how to report the receipt of an MOV request and respective document Identifier to be used.

OVERAGED REQUISITIONS (PARA: 3590) u PRIORITY l Requisitions outstanding greater than 30 days after the date of requisition u PRIORITY l Requisitions outstanding greater than 75 days after the date of requisition

PURPOSE of MOV’s Balance overaged material obligations reflected in the inventory manager’s records with the material outstanding records of the requisitioning command. Verify if requirements for material still exists and if so, is the quantity requested correct. Verify the priorities assigned to the requisition

MOV PROCESS l DAAS RECEIVES MOV REQUESTS FROM ICP'S OR FISC'S ON ALL OVERAGED REQN'S THEY HOLD l DAAS FORWARDS ALL MOV CARDS "ALL AT ONCE" TO ALL ACTIVITIES CONCERNED l DAAS MAINTAINS A FILE ON ALL DOCUMENTS FORWARDED FOR TRACER ACTION IF REQUIRED l DUARTE RECEIVES AN9 CONTROL CARD AND AN1 MOV REQUEST CARDS

MOV Cycle Cut off Response cut off 1 20 Jan 5 Mar 2 20 Apr 5 Jun 3 20 Jul 5 Sep 4 20 Oct 5 Dec (PARA 3591) MOV PROCESS

MOV Control Card Doc ID AN9 AN9 - MOV Control Card Doc ID 01 - Batch Number 01 - Number of Batches Number of cards in batch 01 N35 - RI of supply activity that initiated request Cutoff Date Response Due Date (PARA 3592) AN9N R

MOV Request Card - Doc ID AN1 111 Cutoff Date Lower Line Positions Response Due Date Lower Line Positions AN1N EA00001R YNOE01ANR 1HEK506039BB

REMEMBER! Supply must respond promptly to the AN9 control card to acknowledge receipt of the MOV package. (Timeframe determined by you)

MOV Receipt Acknowledgment Doc ID AP9 AP9 - MOV Receipt Acknowledgment Doc IDReceipt Date AP9N R

MOV PROCEDURE Each MOV card (Doc ID AN1) will be screened to determine if the quantity is still required Three possibilities exists: l Full quantity required l Partial quantity required l None required

If the requisition is for stock: t Check the stock record card If the requisition is DTO: t Check with the department that ordered the material Note: All outstanding maintenance related requisitions must have an active JCN in the department's maintenance log or it is an invalid requisition

MESSAGE RESPONSE AP1N EA00000R YNEM01ANR 1HEK506 AP1N EA00001R YSWB01ANR 1HEK506 BMVSGA R05504

After customer responds, FISC's and ICP's cut confirmed cancellation as appropriate... BUT Entries can not be made in the DUARTE's OPTAR log until confirmed cancellations are received!!!

BR BS CANCELLATION STATUS DUE TO PROCESSED MOV CARD. CANCELLATION STATUS DUE TO NO RESPONSE.

INTERNAL MOV Each month Supply Officer will initiate an Outstanding Requisition Listing (Rpt 073) MOV response codes: N – Need material C – Cancel requisition R – Material received Must be reviewed and signed by the Department head

EXAMPLE OF MOV EXAMPLE OF INTERNAL MOV

SUMMARY 18.4 DESCRIBE the criteria for Internal and External MOVs and list how and when a cancellation can be made. 18.5LIST the criteria for requisitions to be included on Material Obligation Validation (MOV) requests. 18.6DESCRIBE how to report the receipt of an MOV request and respective document Identifier to be used.