UPDATES OSE-EISMAASE October 2009

WHAT’S NEW? State Assessments State Assessments New Statewide Assessment, MEAP-Access memorandum sent to schools September 16, 2009 from Sally Vaughn, Ph.D., Deputy Superintendent/Chief Academic Officer New Statewide Assessment, MEAP-Access memorandum sent to schools September 16, 2009 from Sally Vaughn, Ph.D., Deputy Superintendent/Chief Academic Officer MSDS – Data Collection MSDS – Data Collection New characteristic (formerly known as a field) relative to special education has been added New characteristic (formerly known as a field) relative to special education has been added Date of Parental Consent is required Date of Parental Consent is required Data is sent to US Department of Education in Michigan’s APR also used for district-level Public Reporting and Determinations Data is sent to US Department of Education in Michigan’s APR also used for district-level Public Reporting and Determinations Any questions contact Darren Warner Any questions contact Darren Warner

WHAT’S COMING? Monitoring Monitoring Focused monitoring activities begin in October Focused monitoring activities begin in October Districts were notified by AND notification in the CIMS-2 September 15 workbook Districts were notified by AND notification in the CIMS-2 September 15 workbook Focused monitoring will take one of three forms Focused monitoring will take one of three forms On-site review On-site review Desk audit Desk audit Self-review Self-review Disproportionate representation priorities this Fall include significant disproportionality and educational environments Disproportionate representation priorities this Fall include significant disproportionality and educational environments Focused monitoring activities for rates of suspension and expulsion of children with disabilities will be conducted after January 15 Focused monitoring activities for rates of suspension and expulsion of children with disabilities will be conducted after January 15

WHAT’S COMING? September 15 CIMS-2 workbook was issued to all locals and service areas enrolling students with IEPs/IFSPs for school year – contents include: September 15 CIMS-2 workbook was issued to all locals and service areas enrolling students with IEPs/IFSPs for school year – contents include: Part B Determinations Part B Determinations Significant Disproportionality Significant Disproportionality Focused Monitoring Reports Focused Monitoring Reports B-3: State-wide Assessments data verification B-3: State-wide Assessments data verification MI-CIS validation activity notification MI-CIS validation activity notification B-12: Early Childhood Transition data B-12: Early Childhood Transition data Notice of close-out of Part B findings issued in September 2008 Notice of close-out of Part B findings issued in September 2008 Notification of fall 2009 focused monitoring activities Notification of fall 2009 focused monitoring activities

WHAT’S COMING? Status reports were due on October 1 for locals who submitted corrective action plans (CAPs) due to findings of non compliance in the April 15 workbook Status reports were due on October 1 for locals who submitted corrective action plans (CAPs) due to findings of non compliance in the April 15 workbook OSE-EIS has begun reviewing the status reports and will be responding to those who have requested closeout of their CAPs OSE-EIS has begun reviewing the status reports and will be responding to those who have requested closeout of their CAPs Closeouts will be approved once all CAP activities are completed and data has been reviewed for full compliance Closeouts will be approved once all CAP activities are completed and data has been reviewed for full compliance Webinars regarding the CIMS-2 process will continue – next is scheduled for October 22 Webinars regarding the CIMS-2 process will continue – next is scheduled for October 22

WHAT’S COMING? Finance Finance Allocation letters for ARRA – Regular Flowthrough, Enhancing Opportunities for Students with Disabilities and Transition were mailed October 5-6, 2009 Allocation letters for ARRA – Regular Flowthrough, Enhancing Opportunities for Students with Disabilities and Transition were mailed October 5-6, 2009 Award packets will be forthcoming Award packets will be forthcoming January 4, 2010 is the next ARRA reporting date from school districts January 4, 2010 is the next ARRA reporting date from school districts

WHAT’S COMING? Data Collection Data Collection MSDS version 2.0 is up and running MSDS version 2.0 is up and running The Single Record Student Database has been taken offline The Single Record Student Database has been taken offline What will users be able to do in MSDS 2.0? What will users be able to do in MSDS 2.0? Search for and request unique identification codes (UICs) Search for and request unique identification codes (UICs) View student history reports View student history reports View validation and staging data reports View validation and staging data reports Review quality review reports Review quality review reports Download preliminary and final data Download preliminary and final data

WHAT’S COMING Request changes to the Primary Education Providing Entity (PEPE) Request changes to the Primary Education Providing Entity (PEPE) View and resolve full time equivalency (FTE) conflicts View and resolve full time equivalency (FTE) conflicts Conduct FTE audits Conduct FTE audits Submit updates to enrollments Submit updates to enrollments Download Direct Certification Download Direct Certification Decertify submissions Decertify submissions Expand Quality Review Expand Quality Review Submit UIC linking requests Submit UIC linking requests

WHAT’S COMING? Collections Available Collections Available Request for UIC Request for UIC Fall 2009 General Fall 2009 General Early Roster Early Roster Student Record Maintenance Student Record Maintenance Supplemental Nutrition Eligibility Supplemental Nutrition Eligibility Early Childhood: This collection will be open in early October Early Childhood: This collection will be open in early October Key dates to remember – Data Verification re: Data Key dates to remember – Data Verification re: Data October 31 – submit amended SPP#11 & amended discipline data October 31 – submit amended SPP#11 & amended discipline data

WHAT’S COMING? MSDS MSDS September 30, 2009 count day September 30, 2009 count day October 14, 2009 End-of-Summer Snapshot due October 14, 2009 End-of-Summer Snapshot due October 30, 2009 Supplement nutrition eligibility count day October 30, 2009 Supplement nutrition eligibility count day November 4, 2009 Fall General Collection due to ISD November 4, 2009 Fall General Collection due to ISD November 12, 2009 Supplement Nutrition Eligibility Collection deadline November 12, 2009 Supplement Nutrition Eligibility Collection deadline November 18, 2009 Final Date to certify Fall General Collection November 18, 2009 Final Date to certify Fall General Collection November 30, 2009 Early Childhood Collection snapshot date November 30, 2009 Early Childhood Collection snapshot date

WHAT’S COMING? December 2, 2009 Final date to resolve FTE conflicts for fall general collection December 2, 2009 Final date to resolve FTE conflicts for fall general collection December 9, 2009 Early Childhood Collection certification deadline December 9, 2009 Early Childhood Collection certification deadline CEPI will continue to deploy enhancements to the MSDS over the next several months CEPI will continue to deploy enhancements to the MSDS over the next several months December 1 collection of active students with IEPs is approaching – this will be the last year that the collection will be handled by the Michigan Compliance Information System December 1 collection of active students with IEPs is approaching – this will be the last year that the collection will be handled by the Michigan Compliance Information System

UPCOMING LEARNING OPPORTUNITIES MI-3 Learning Forum on the Implementation Science scheduled for October 27 & 28, 2009 at the Ramada Inn (formerly Holiday Inn West) in Lansing MI-3 Learning Forum on the Implementation Science scheduled for October 27 & 28, 2009 at the Ramada Inn (formerly Holiday Inn West) in Lansing Register before October 23, 2009 at: e170a490235e414798a71a5754e4ecd2 Register before October 23, 2009 at: e170a490235e414798a71a5754e4ecd e170a490235e414798a71a5754e4ecd e170a490235e414798a71a5754e4ecd2 Audience: Teams of implementers who have a responsibility to develop plans to implement practices on a large scale. Audience: Teams of implementers who have a responsibility to develop plans to implement practices on a large scale. Content: Practices should be clearly defined and have a foundation in either research or statute or regulation. Content: Practices should be clearly defined and have a foundation in either research or statute or regulation.

UPCOMING LEARNING OPPORTUNITIES This Fall is the first time all ISDs and LEAs will be submitting a Medicaid Annual Expense Report (MAER) in order to be reimbursed This Fall is the first time all ISDs and LEAs will be submitting a Medicaid Annual Expense Report (MAER) in order to be reimbursed Michigan Medicaid Program is offering two hour webinar financial training as an optional ‘refresher course’ – this webinar will cover the same content as the onsite trainings offered in May of 2009 Michigan Medicaid Program is offering two hour webinar financial training as an optional ‘refresher course’ – this webinar will cover the same content as the onsite trainings offered in May of 2009 There are nine opportunities scheduled – three sessions offered each month in September, October and November There are nine opportunities scheduled – three sessions offered each month in September, October and November Contact Jane Reagan if you need a copy of the schedule Contact Jane Reagan if you need a copy of the

HOT TOPICS HB4447 was ordered enrolled October 9, 2009 as of that date it has yet to be presented to the governor for signature – Highlights include: HB4447 was ordered enrolled October 9, 2009 as of that date it has yet to be presented to the governor for signature – Highlights include: A cut of $165 per pupil A cut of $165 per pupil Eliminates consolidation transition grants (Section 22f) Eliminates consolidation transition grants (Section 22f) Reduces Youth Challenge Grant by 50% Reduces Youth Challenge Grant by 50% Reduces Adolescent Health Center Grants by 25% Reduces Adolescent Health Center Grants by 25% Reduces ECIC Collaboration Grants Reduces ECIC Collaboration Grants Reduces Early Childhood Grants (Section 32c) by 25% Reduces Early Childhood Grants (Section 32c) by 25% Reduces Great Start Readiness Competitive Grants Reduces Great Start Readiness Competitive Grants Eliminates funding for the CMU lending library Eliminates funding for the CMU lending library

HOT TOPICS Eliminates funding for the Newsline Grant Eliminates funding for the Newsline Grant Reduces Vocational Education Added Costs by 10% Reduces Vocational Education Added Costs by 10% Eliminates funding for School Bus Inspections Eliminates funding for School Bus Inspections Reduces ISD General Operations by 20% Reduces ISD General Operations by 20% Reduces Math and Science Centers by 25% Reduces Math and Science Centers by 25%

HOT TOPICS Boilerplate language changes include: Boilerplate language changes include: Allows a district that educates a pupil attending the US Olympic Training Center to count the pupil in membership if the pupil is not a resident of Michigan Allows a district that educates a pupil attending the US Olympic Training Center to count the pupil in membership if the pupil is not a resident of Michigan Prohibits any district after from counting pupils in membership at an instructional site within the boundaries of another district unless that district gives approval Prohibits any district after from counting pupils in membership at an instructional site within the boundaries of another district unless that district gives approval Requires districts and ISDs to include a link from their home page to a page with budget, district and personnel expenditures, collective bargaining agreements, health care benefit plans, financial audits, total compensation Requires districts and ISDs to include a link from their home page to a page with budget, district and personnel expenditures, collective bargaining agreements, health care benefit plans, financial audits, total compensation

HOT TOPICS Information for all employees earning over $100,000, total expenditures on lobbying or lobbying services, and total expenditures paid on dues to associations Merges sections 32j and 32l into Section 32d – Great Start School Readiness District Grants Merges sections 32j and 32l into Section 32d – Great Start School Readiness District Grants Adds to the current 1,098 hour requirement Adds to the current 1,098 hour requirement Retirement rate is 16.94% Retirement rate is 16.94% The first State of Michigan ARRA data submission was successfully transmitted to the Federal Government on October 8, The first State of Michigan ARRA data submission was successfully transmitted to the Federal Government on October 8, 2009.

UPDATES & REMINDERS October 1 – CAP Status Reports due October 1 – CAP Status Reports due October 1 – B-12: Early Childhood Transition data verification due October 1 – B-12: Early Childhood Transition data verification due October 22 – CIMS-2 Local Webinar; to join: g.php?d= &t=a&EA=mtorres%40pscin c.com&ET=753f3366c108fe802228b478c8a35be0 &ETR=6e9eae5ac865d8c f2bb4e651&RT =MiMxMQ==&p October 22 – CIMS-2 Local Webinar; to join: g.php?d= &t=a&EA=mtorres%40pscin c.com&ET=753f3366c108fe802228b478c8a35be0 &ETR=6e9eae5ac865d8c f2bb4e651&RT =MiMxMQ==&p

UPDATES & REMINDERS October 31 – B-11: Child Find and Discipline data verification due October 31 – B-11: Child Find and Discipline data verification due December 1 – B-3 State-wide Assessment and MI-CIS Pilot Validation activity due December 1 – B-3 State-wide Assessment and MI-CIS Pilot Validation activity due Proposed rules have been approved for rulemaking. They are available at the following site: Number&id= – click on “revision text” to see the proposed changes. Proposed rules have been approved for rulemaking. They are available at the following site: Number&id= – click on “revision text” to see the proposed changes. Number&id= Number&id=

UPDATES & REMINDERS Public hearings have not yet been scheduled but are anticipated before the end of the year. Public hearings have not yet been scheduled but are anticipated before the end of the year.