Informatiseringscentrum The Educational and Strategic Issues for University Wide OSP 2.2 Implementation Information Technology Center Marij Veugelers Projectmanager Portfolio Implementation Science Faculty Natasa Brouwer-Zupancic Projectleader Portfolio Universiteit van Amsterdam Sakai OSP Amsterdam June 2007

Informatiseringscentrum This presentation  University wide implementation  Strategic issues  Educational examples Science Medicine  Lessons learned

Informatiseringscentrum Universiteit van Amsterdam  Traditional academic university  students  3800 faculty (academic staff)  7 departments (in Dutch we say: faculties) humanities social and behavioural sciences economics law sciences medicine dentistry

Informatiseringscentrum Universiteit van Amsterdam -2  24 teaching institutes  65 three year study programs ( courses?) for Bachelor degree  more then 120 Master programs

Informatiseringscentrum Developments in higher education Movement towards student centred and competency based education

Informatiseringscentrum Reasons for portfolio concept introduction By-result of the introduction of the Bachelor’s and Master’s structure  renewed attention  for the academic skills  for career supervision  for supervising ALL students  there was a TOOL

Informatiseringscentrum Bottom up sharp rise in interest for using e-portfolio

Informatiseringscentrum Schools started with portfolio concept implementations University teacher training programme Interdisciplinary programme for students (beta-gamma, behavior and society, honoursprogram) Media en Culture studies Medical Information studies Medicine Law Social Geografic Communications studies Bio exact, chemistry Bachelor science

Informatiseringscentrum Many Factors Involving Educational Innovation

Informatiseringscentrum Support Management Learning environment Learning activities Goals InfrastructurePeople Portfolio concept UvA attention areas

Informatiseringscentrum Support Project manager central level  IT and Education section consultancy, support Community of Practices: experts meeting Every 6-8 week coming together Knowledge sharing, building project manager leads meeting Community for sharing documents OSP team: faculty-technical-pedagogic

Informatiseringscentrum Community collaboration website

Informatiseringscentrum Strategic issues Support from management level  from CIO  from committee that advise the UvA board (funding, grants)  directors of teaching institutes Checklist of pre-conditions for the management Funding/grants  UvA project Go NoGo portfolio (1 year)  UvA project Go portfolio (OSP project, 2,5 year)  special grants for 5 pilots (each € 18 thousand)

Informatiseringscentrum UvA GO Portfolio (OSP) project Project UvA GO Portfolio Balance between all the attention areas ! Pilot with OSP Waiting for release OSP/SAKAI 2.2 It cost more then we thought: effort from people in the IT center effort from the faculty members… Funding 5 pilots (18000 euro each) January OSP 2.2.in production

Informatiseringscentrum

Communication  Web site for the UvA  Conference day for university  Special meetings for project leaders directors of teaching institutes student/career counsellors

Informatiseringscentrum UvA Portfolio website

Informatiseringscentrum Example Chemistry E-Portfolio educational goals: 1.Support and monitoring of development of academic skills by student and faculty 2.Reflection on development of academic skills 3.Archive of evidence material made in chemistry courses, reflection and feedback Pilot academic skills: bachelor students Chemistry (3 years)

Informatiseringscentrum Academic Skills Line curriculum E-portfolio self evaluation reflection feedback evidence material skills line

Informatiseringscentrum Academic Skills Line development of skills in several levels in certain compulsory courses skills get special attention teaching methods support competence development assessment: different assignments ((group) projects, reports, presentations, tests) direct feedback on each skill by the teacher (feedback form) Plan : portfolio matrix during the bachelor Students of cohort 2004, 2005 and 2006 use portfolio presentation tool

Informatiseringscentrum Program Students of Cohort 2005 and 2006 bachelor students Chemistry (3 years), integrated skills development 1.year bachelor (1 EC): 2 hours meeting (starting portfolio) home assignment: portfolio presentation (reflection assignment about the 1 st year labs, evidence material, CV) peer feedback, feedback from the lecturer Academic Skills 2.year bachelor: keep up portfolio and feedback (independent) 3.year bachelor home assignment: portfolio presentation (reflection assignment on academic skills, evidence material, PDP), peer feedback 2 hour group meeting about research skills (chemistry lecturer) based on the home assignment 4.closing portfolio (3EC)

Informatiseringscentrum Write one paragraph about what the labs were about. Which skills did you develop during the labs? Refer to evidence material (see below). You can check the list of academic skills in the bachelor (see attachment). On which of these skills do you need to work further? Upload the documents which give an evidence of your skills (e.g. labs report, presentations) Make a link to your CV in this portfolio presentation Home Assignment Year 1

Informatiseringscentrum List of Portfolio Presentations March-April 2007

Informatiseringscentrum Student 1 Student (CV) Portfolio presentations

Informatiseringscentrum Experiences after first year 1.Short starting time portfolio necessary (works very intuitive) 2.Good quality of portfolio presentations by students obtained 3.Feedback by students was useful 4.Not enough support by the tool for the educator, such as: search presentations / students arrange by title / students / date classification of presentations Good practice 1 ask students to send an invitation mail only if there is no deadline Good practice 2 give some instruction how to give peer feedback to assure its quality

Informatiseringscentrum Example Medicine Educational goals: 1.Monitoring of student development, accessible for student and educator 2.Storage of Feedback 3.Tool for reflection Pilot: Professional behavior of 1 st year students Four subjects: 1.Paper presentation on a clinical problem (T-ow) 2.Essay: ‘Being a good doctor’ (clinical demo observations) 3.Nursing traineeship 4.Performing the physical examination (3D-mens)

Informatiseringscentrum Matrix; overview Educational goals Student’s materials

Informatiseringscentrum Click on a cel and view student’s materials

Informatiseringscentrum Add evaluation Evaluation-form adapted to a cell’s educational goals

Informatiseringscentrum View the ‘status’ of student’s matrix by the color of the cells Blue cell = completed - student’s materials and - teacher’s evaluation

Informatiseringscentrum Lessons Learned e-Portfolio Implementation 1: Pedagogy comes first 2: Clear definition of goals and results is important 3: Maintaining multiple stakeholders perspectives is vital 4: Support by management is crucial 5: Functional and technological support is also crucial 6: Technical choices matter too 7: Start small 8: Central project manager 9: Student involvement is difficult to realize 10: It cost more time that you realize before (for everybody) 11: Best practices are necessary 12: 13:

Informatiseringscentrum Contact Marij Veugelers Project manager IT and education Universiteit van Amsterdam Information Technology Centre ICT in Education

Informatiseringscentrum Other information  NL Portfolio Dutch expert group Portfolio  Portfolio implementation instrumentals Website

Informatiseringscentrum Combining, sharing and expanding expertise Co-operation in the educational sector, as well as in the field of employment National and international co-operation

Informatiseringscentrum Portfolio Implementation website Web site with nearly 100 documents Also for not DU members Assignments, guidelines, checklists, ….. Target group managers, project leaders, Supervisors Also in ENGLISH!!!!!

Informatiseringscentrum With 7 steps in Change Management Thinking and Implementation Checklists