Oklahoma School Testing Program (OSTP) Web Site Oklahoma Core Curriculum Tests (OCCT) Oklahoma Modified Alternate Assessment Program (OMAAP) End-of-Instruction (EOI) Winter/Trimester Online Testing Training

Online Testing Technology Proctor Caching Software TestNav Software PearsonAccess

Online Testing Reference Guides > Support > Reference Guides

Proctor Caching Proctor caching refers to pre-caching (downloading) test content from the Pearson testing computer to a secure “local” computer prior to starting a test session. Because test content is closer to student workstations, test delivery is accelerated and the amount of bandwidth required for online testing is reduced. Audio files are very large content elements and must be cached to the school prior to the test beginning.

Proctor Caching: reduces burden on your ISP by eliminating redundancy in requests for test content. reduces testing delays due to network congestion. enables students to keep testing even when the Internet connection is lost (since test content is pre-cached). Proctor Caching - Benefits

Proctor Caching – Network Diagram

> Support > Reference Guideswww.okassessments.com –Setting Up Proctor Caching - Quick Start –Proctor Caching User's Guide –Verifying that Proctor Caching and TestNav are Communicating Proctor Caching - Support

> Support > Downloadswww.okassessments.com –Users must have administrative rights to download the software. –The software runs on both Windows and Mac OS X. –When installing the Proctor Caching script (Windows or Mac), you will be prompted for a parent proxy and port. You can either leave this blank or input your parent proxy address and port number if you have an existing proxy server that Proctor Caching must communicate with to access the internet. –Any computer that meets the system requirements for online testing can be used for Proctor Caching. –Cache Directories Windows: C:\Program Files\NCSPearson\Proctor Caching\CACHE Mac: /private/var/run/proxy/ Proctor Caching – Download & Install

Downloading Test Content (Pre-Caching a Test) –Pre-cache before students test. –Change browser settings. –Pre-cache test content. –Change browser settings back. Proctor Caching – Pre-Caching

Configure TestNav Clients –TestNav typically is configured during installation to use the Proctor Caching computer as a proxy server. If it was not configured during installation, follow the steps below. Edit the proxysettings.properties file in the TestNav folder to point to the Proctor Caching computer. Using a text editor (such as Notepad or TextEdit), open the proxysettings.properties file located in the same directory in which TestNav is installed. On the “Proxy_Host=” line, enter the IP address of the Proctor Caching computer. On the “Proxy_Port=” line, enter Purge Test Content –Test content should be purged from the Proctor Caching computer after a test administration is completed. Proctor Caching – Configure & Purge

TestNav This software is used by students to take tests. This provides a secure test environment. This is a Java-based client that looks like a browser. It is installed on servers or each workstation. TestNav 6.9

Download and install TestNav on each workstation used for Test Delivery. Configure each machine to communicate with the Proctor Caching server (proxy settings.properties file). It is more challenging to manage than a server installation. System automation tools like SMS (Windows) and Apple Remote Desktop (Mac) make local installs much more practical. Test Delivery – Local Installation

Download and install TestNav on a file share. Configure the file share installation to communicate with the Proctor Caching server (proxy settings.properties file). Create a shortcut to the file share installation of TestNav on each workstation used for Test Delivery. It is easier to manage than a local installation. Server Workstations Test Delivery – File Share Installation

The TestNav proxysettings.properties file is the only configurable settings file. This file can be edited with Notepad or TextEdit. Editable variables in proxysettings.properties –Proxy_Host - Designates a proctor caching or proxy server IP address –Proxy_Port - Designates a proctor caching or proxy server port number –Primary_Save_Location & Alternate_Save_Location - Designates the Early Warning save locations Student machine logins will need full access to these directories –TestNav/temp –TestNav/Logs –Early Warning Save Locations TestNav Installation Best Practices

Local Installation - If you use hard drive imaging tools like Deep Freeze, you must exclude the TestNav/Logs and Early Warning System save locations. Network Installation –Do not run the TestNav installer to the file share itself. –Run the installer on a client workstation and then copy the client's TestNav folder to a mapped network drive. –Once copied to the network drive, edit the proxysettings.properties file to have valid file paths for the save locations. –Use mapped drives for all paths. TestNav Installation Best Practices

DO use Proctor Caching. DO use a local installation of TestNav. DO NOT overload access points with too many clients. Wireless Networks Best Practices

Support – > Support > Reference Guideswww.okassessments.com –TestNav Early Warning System Reference Manual The TestNav™ Early Warning System (EWS) is designed to save student responses locally in the event of a network interruption. EWS saves the student's responses to an encrypted backup file so the student can either continue testing or exit the system without losing data. –Designate two (2) file save locations for student responses in the event of a connectivity loss to the testing servers. –Students must have full access to the designated “save locations”. –When connectivity is restored and the students resume the test, the locally saved responses are transmitted to the testing server and added to the responses already stored there. This activity occurs in the background of the test delivery software while the software continues to provide test questions to the student. TestNav Early Warning System (EWS)

TestNav can be forced into the EWS. –Setting false save locations –Pulling the network connection after logging in The EWS presents no additional security risk to test items or student data. –Note that student responses, but not test items themselves, are saved locally by the EWS. –Responses are saved in an encrypted format. –The encrypted responses file is automatically erased when the responses are uploaded to the testing server after the connection is reestablished. The EWS synchronizes with session management by means of the Resume Test functionality on the Session Details screen, which allows you to upload a student’s response file to the testing server when the connection to the server is reestablished. –Resume - no file to be uploaded –Resume–Uploaded - the system uploaded a student response file to the server TestNav EWS cont.

1.TestNav client determines that neither Early Warning Save Location is viable. –The student is immediately notified via an EWS on- screen message. 2.TestNav is unable to download portions of a test. –The student is immediately notified via an EWS on- screen message. 3.TestNav is unable to upload responses. –The student is notified via an EWS on-screen message only when submitting the test. TestNav EWS – Possible Triggers

Unable to save student response file TestNav EWS – Screen Shots

Unable to download test content TestNav EWS – Screen Shots

Unable to upload responses TestNav EWS – Screen Shots

Firewalls/Content Filters Use the following paths to configure your browser: Internet Explorer: Tools > Internet Options > Security Firefox: Tools > Options > Advanced > Network > Settings Domain Name TCP Port TCP/http port: 80 TCP/https port: TCP/http port: 80 TCP/http port: 80 TCP/http port 80 TCP/https port 443 Port 443 is for admin access only. Student level traffic is port 80. Hash encryption can inadvertently form a word.

Disable Popup Blocking Software (Administrative Site) –A pop-up blocker will block the login screens from opening on administrative workstations. Applications that launch automatically –Any application that may automatically launch on a computer should be configured not to launch during testing sessions. Common applications that may launch automatically include: anti-virus software performing automatic updates, power management software on laptops warning of low batteries, screen savers, and with automatic message notification. Screen resolution –All tests are authored to a screen resolution of 800 x 600 so make sure that your testing machines are capable of 800 x 600 resolution. –Screen Resolutions below this setting will cause an error as TestNav tries to load the test. –Screen Resolutions above this setting will cause the test to appear smaller than the available screen size. Issues/Special Considerations

OKASSESSMENTS.COM OKASSESSMENTS.COM is a web destination that provides an access point to the OSTP.

District Test Coordinators are uploaded into the system by Pearson based on the DTC Database provided by the State Department of Education If your information has been uploaded into PearsonAccess, you will receive an October 20, 2010 with a hyperlink to set up your account in the system. If you did not receive an , contact Pearson. Getting Access to the OSTP Web Site

Defining roles, responsibilities, and gaining access Viewing organizational data Administrative Management Entering student participation/enrollment Ordering test materials Tracking test materials Placing additional orders Test Setup Adding/moving students Planning test sessions Test Management Testing Making demographic changes Tracking testing progress Test Management Viewing reports Test Results Test administration tasks PearsonAccess tab

Administrative Management

Organizations Home > Administrative Management Click on the change organization link to view a different organization’s data within the same administration. Examples of organizations are districts and school. The organization change will apply to all screens.

Home > Administrative Management Security functions help control access to the Web site and maintain security of data. Some of the functions include adding and deleting user accounts, and assigning roles. Users

Each user is assigned a role in the PearsonAccess. Roles define the level of access. The interface dynamically changes to display only functions for which the user is authorized. Online test administrator access District test coordinator access Roles-based Access

Add New User Edit User Mark User Locked, Unlocked, Deleted Reset Password Export a list of users to excel Maintain User Accounts

There are two ways of creating a user account: Uploading a User Account File (“mass upload”) Manually entering individual accounts Adding User Accounts

Student Data

The primary student data activities are student data file submission and managing student data (student data information).

A permanent student is a student who’s student data has been loaded from the Wave directory. A temporary student is a student who has been loaded by student data file upload or has been manually entered and does not match a student in the state level Wave directory. Note: A temporary student only becomes permanent when the student data is loaded from the Wave directory. Manage Student Directory – Permanent vs. Temporary Students

How are students created? Permanent students have been uploaded into PearsonAccess from the Wave directory. (The student data does not include test specific data.) Submitting an SDU file creates new temporary students who are not already in PearsonAccess. Manually adding a student through the new student wizard creates new temporary students who are not already in PearsonAccess.

Manage Student Data Student Data > Student Data Information The Manage Student Data screen allows you to view and to modify permanent and temporary students.

Student Data Upload (SDU)/Precode SDU/Precode files submitted via SchoolHouse will automatically be uploaded into PearsonAccess. Users who submitted files via SchoolHouse will be able to view the status of their upload through PearsonAccess by 10/21/10. Users who have not submitted SDU files should begin submitting files through PearsonAccess at any time.

Before you submit a file, make sure that your file meets the student data file specifications. There are three resources available to you: Student Data Upload Layout that defines the requirements for all fields, Student Data Upload Instructions, and Student Data Upload Template. Refer to the Student Data File Specifications at -> Support Tab -> Templates Category Submit SDU File

Examples of how to indicate the different testing types: Line 2: OCCT tester – online Line 3: OCCT tester – paper Line 4: OMAAP tester – paper Line 5: OAAP tester OCCT – OMAAP - OAAP

Send Student Data Student Data > Send Student Data Click Browse to find the.csv file. Select the test administration in the Test Administrations drop down menu. Click Send.

Test Setup

The primary test setup activities are entering administration details, entering/verifying participation counts (formerly enrollments), ordering additional materials, and tracking orders.

Use Order Additional Materials and Tracking to order additional testing materials if you need more materials than originally provided. You can also check on the status of existing orders and track order shipments. Order Additional Materials and Tracking

Test Management

The primary test management activities are registering students, managing test sessions, and resolving student test alerts. Test Management

How Students Get Registered for Testing? Submit an SDU file. –Student Data > Send Student Data Manually register new students who are not in the system. –Student Data > Student Data Information > New Student Step 1 Add a new student. Step 2 Register the student for the administration. Step 3 Assign the student to a class. Step 4 Assign the student to a test. Manually register existing students. –Test Management > Register Students > View By: Registered Students Add class assignment to an existing student. Add test assignment to an existing student. –Test Management > Register Students > View By: Unregistered Students Register student for the administration. Re-enter Step 3 and 4 of the wizard.

Classes are Not Organizations Classes are a way to organize students into groups to be assigned to online testing sessions. Classes are “reporting groups” within individual organizations. If no class is specified, the report will say Subject – No Class Provided.

Manual Assignment of Students

Classes Test Management > Register Students > View By: Classes –Select the class name to add or remove students from a class or to edit the class name. –Click Add Class to add a new class.

Registered Students Test Management > Register Students > View By: Registered Students –Select the student’s name to view the student’s test specific demographics. –Remove Registration.

Registered Students – Registered Students Record Test Management > Register Students > View By: Registered Students –Click Edit to edit the students’ testing demographics. –Edit the test specific demographics. –Click Save to save the updates.

Registered Students – Assigned Classes Test Management > Register Students > View By: Registered Students Select the student’s name and click on the Assigned Classes tab. –Add New Class. –Add Class Assignment. –Remove Class Assignment.

Registered Students – Assigned Tests Test Management > Register Students > View By: Registered Students Select the student’s name and click on the Assigned Tests tab. –Add Test. –Remove Test. –Move Test.

Test Management > Register Students > View By: Registered Students Request Registration File (Reverse SDU) –If you make changes to student data online, you can request a copy of the updated registration file in order to update your student information system or compare the student data with your student information system. Request Registration Summary –This is a summary of testing assignments and attempts by test. Registered Students - Reports

Unregister Students Test Management > Register Students > View By: Unregistered Students Allows users to view students who are not currently registered for an administration. Select a student’s name to register for an administration and re-enter the wizard to assign the student to a class and test.

Test Sessions An online test session is a group of students who take the same test at the same time and place. You may begin creating test sessions 11/11/10.

An online test session must be created before students can begin an online test. Manage Test Sessions - Creating New Test Sessions

By viewing the Currently Scheduled Sessions screen, you can filter on test-session values such as session name, status, start date, test, and school. Manage Test Sessions – Currently Scheduled Sessions

Once a test session has been created and students have been added, you will need to start the test session in order for students to log in on the day of testing. Starting/Stopping Test Session

Authorizations are needed to access TestNav: Student Authorizations Seal Codes Authorizations

Each student must have a student authorization ticket in order to log in to a test. Student authorization tickets contain the URL that students enter into TestNav to access a test, a unique Login ID, the Test Code needed to log in, and keystrokes available for navigating through TestNav. Authorizations - Student Authorizations

Seal codes are the electronic equivalents of the adhesive tabs that are used to seal sections of paper test booklets. Before students in a test session can go to the next sealed section of an electronic test, they must enter the appropriate four-digit seal code, which then “opens” the seal on that test section. Authorizations - Seal Codes

It is recommended to Proctor Cache before beginning a test session. Proctor Caching refers to pre-caching (downloading) test content from the Pearson testing server to a secure “local” computer prior to starting a test session. Proctor cache your test session 24 hours prior to beginning online testing. Proctor Caching

Session Roster Session Roster is a list of students and session details for a selected testing session.

After the test session has been started, you can update the test session by doing the following: Resume Test Undo Test Submit Mark Test Complete Add Students Remove Move Monitoring Test Sessions

Session Details Edit test specific demographics. View student responses. Select audio form.

Test Session Status

Ready – Student has not yet started the test. Active – Student has logged in and started the test. Exited – Student has exited TestNav but has not submitted the answers. Resumed – The student has been authorized to resume the test. Resumed – Upload – The student has been authorized to resume the test and any responses saved locally have been uploaded. Submitted – The student has finished testing and has submitted the answers to be scored. Processing – The test has been submitted, and the system has begun processing the data. Completed – The submitted test data has been processed. Marked Complete – The student has exited TestNav and will not resume the same test, or the student never logged in to the test but must be accounted for.

Student Test Alerts PearsonAccess allows accurate and speedy resolution of both paper and online test alerts. Student test alerts are generated when a data field is discovered to have missing or invalid data. PearsonAccess enforces customer requirements for data via test alerts.

Test Results

Published Reports Raw Score Report for online testers will be available 48 hours after the online testing window closes. Preliminary Student Rosters for online testers will be available 2 week after the online testing window closes. Preliminary Summary Demographic Reports for paper testers will be available 2 week after the online testing window closes. Final Student Reports for Winter/Trimester will be available April 4, Other system Reports – Student Registration Extract – Registration Summary Report