Preproposal Conference Best Value Construction IDIQ Multiple Award Task Order Contracts (MATOC)

April 9, 2012 Department of Veterans Affairs Network 11 Contracting Office

INTRODUCTION Scott D. Brennan – Contracting Officer Tracy A. Stoughton– Contract Specialist

SYNOPSIS Indefinite Delivery-Indefinite Quantity (IDIQ) Multiple Award Task Order Contracts (MATOC) for maintenance, repair and construction services at: Network 11 Contracting Offices consisting of: Northern Tier – VA RP-0038: Northern Tier – VA RP-0038: Veterans Affairs Medical Center (VAMC) Battle Creek MI, 5500 Armstrong Road, Battle Creek, MI 49037;Veterans Affairs Medical Center (VAMC) Battle Creek MI, 5500 Armstrong Road, Battle Creek, MI 49037; Aleda E. Lutz VAMC, 1500 Weiss Street, Saginaw, MI 48602;Aleda E. Lutz VAMC, 1500 Weiss Street, Saginaw, MI 48602; John D. Dingell VAMC, 4646 John R. Street, Detroit, MI 48201;John D. Dingell VAMC, 4646 John R. Street, Detroit, MI 48201; Veterans Affairs (VA) Ann Arbor Health Care System, 2215 Fuller Road, Ann Arbor, MI 48105Veterans Affairs (VA) Ann Arbor Health Care System, 2215 Fuller Road, Ann Arbor, MI 48105

SYNOPSIS Southern Tier – VA RP-0040: Southern Tier – VA RP-0040: Richard L. Roudebush VAMC, 1481 West 10 th Street, Indianapolis, IN 46202;Richard L. Roudebush VAMC, 1481 West 10 th Street, Indianapolis, IN 46202; VA Northern Indiana Health Care System, 1700 East 38 th Street, Marion, IN 46953;VA Northern Indiana Health Care System, 1700 East 38 th Street, Marion, IN 46953; VA Northern Indiana Health Care System, 2121 Lake Avenue, Fort Wayne, IN 46805;VA Northern Indiana Health Care System, 2121 Lake Avenue, Fort Wayne, IN 46805; VA Illiana Health Care System, 1900 East Main Street, Danville, IL 61832VA Illiana Health Care System, 1900 East Main Street, Danville, IL 61832

SYNOPSIS This is a Service Disabled Veteran Owned Small Business (SDVOSB) and Veteran Owned Small Business Set-aside (VOSB) as follows: This is a Service Disabled Veteran Owned Small Business (SDVOSB) and Veteran Owned Small Business Set-aside (VOSB) as follows: CAT I is SDVOSB set aside; CAT I is SDVOSB set aside; CAT II is VOSB set aside. CAT II is VOSB set aside. SDVOSB offerors may submit proposals for CAT II, as well as CAT I, but no preference will be given for SDVOSBs submitting proposals for CAT II. SDVOSB offerors may submit proposals for CAT II, as well as CAT I, but no preference will be given for SDVOSBs submitting proposals for CAT II. The government anticipates award of a minimum of twelve (12) individual MATOC contracts. The government anticipates award of a minimum of twelve (12) individual MATOC contracts.

SYNOPSIS Base Award Period of one (1) calendar year, and four (4) one-year option periods. Total contract period, to include options, shall not exceed five (5) calendar years. Base Award Period of one (1) calendar year, and four (4) one-year option periods. Total contract period, to include options, shall not exceed five (5) calendar years. Delivery Orders will range from $2, to $5,000, The total value of individual task orders placed against all contracts awarded shall not exceed $100,000, for each tier (Northern and Southern). Delivery Orders will range from $2, to $5,000, The total value of individual task orders placed against all contracts awarded shall not exceed $100,000, for each tier (Northern and Southern).

SYNOPSIS Evaluation Factors – Evaluation Factors – Past Performance and Technical, when combined, are significantly more importance than Price.

SOLICITATION, PLANS & SPECIFICATIONS On The Web On The Webhttp:// SolicitationSolicitation –Exhibits –Plans & Specifications –Questions & Answers Document –Amendments Check Regularly & Refresh Web Page Check Regularly & Refresh Web Page

Invitation For Bid vs. Request For Proposal IFB IFB Open Process Open Process –Public Bid Opening –Abstract Releasable No Discussions No Discussions Only Price Considered Only Price Considered No Revisions No Revisions Additive Bid Items (ABI) Additive Bid Items (ABI) Award to Lowest Responsive/Responsible Bidder Award to Lowest Responsive/Responsible Bidder RFP RFP Closed Process Closed Process –No Public Opening –Limited Info at Award Discussions Allowable Discussions Allowable Past Performance and Other Factors Considered With Price Past Performance and Other Factors Considered With Price Revisions Possible Revisions Possible Options-No ABIs Options-No ABIs Award Based on Best Value Award Based on Best Value

Prototypical projects Each RFP Consists of 4 prototypical projects: Northern Tier – VA RP-0038 Northern Tier – VA RP-0038 –Building 1 and 9 Roof (EXHIBIT E-1 and E-1A) –Install Exterior LED Lights (EXHIBIT E-2 and E-2A) –Correct Eyewash and Shower Deficiencies (EXHIBIT E-3 and E-3A) –Improve Building 1 Front Entrance (EXHIBIT E-4 AND E- 4A)

Prototypical projects (cont) Southern Tier – VA RP-0040 Southern Tier – VA RP-0040 –Re-Roof Building 14 (EXHIBIT E-1 and E-1A) –Replace Primary Switchgear (EXHIBIT E-2 and E-2A) –Upgrade Morgue Ventilation System (EXHIBIT E-3 and E-3A) –Upgrade Cooling Tower Efficiency (EXHIBIT E-4 AND E-4A)

DISCLAIMER The following is a brief overview of the proposal requirements Offerors Are Strongly Cautioned To Carefully Read The Requirements Of The Solicitation And Comply Accordingly Offerors Are Strongly Cautioned To Carefully Read The Requirements Of The Solicitation And Comply Accordingly

Important Reminder Important Reminder The Government Intends To Award Without Discussion And There May Not Be A Chance For Discussions, Corrections, Or Revised Proposals

WHAT YOU MUST SUBMIT Section Of The RFP Details The Required Information And Format For The Proposal Section Of The RFP Details The Required Information And Format For The Proposal 2 Binders consisting of 3 Volumes Are Required as follows: 2 Binders consisting of 3 Volumes Are Required as follows: Binder 1 Binder 1 - VOL 1 - Price/Cost - VOL 1 - Price/Cost To Include Exhibit E’s – Alternates To Include Exhibit E’s – Alternates Binder 2Binder 2 - VOL 2 - Past Performance - VOL 2 - Past Performance - VOL 3 – Technical Information - VOL 3 – Technical Information

Volume 1- Price/Cost Offeror portion of SF1442 Offeror portion of SF1442 Section – OFFERORS MUST FILL IN AREAS OF CONSIDERATION (SECTION 00010) Section – OFFERORS MUST FILL IN AREAS OF CONSIDERATION (SECTION 00010) –Locations – (No Choice; must perform at ALL) –Dollar Value of Projects interested in offering proposals –Type of Projects; GC or Specialty Trade Section – Representations and Certifications (R&C) Section – Representations and Certifications (R&C) –Complete R&Cs in ORCA on the web –Complete and Return R&Cs in Section 0600 –Ensure you are registered in Vetbiz

Volume 2 Past Performance NO PRICES/COST IN THIS VOLUME Exhibit A- Part 1- Performance Relevancy Questionnaires – Use Exhibit Format! Exhibit A- Part 1- Performance Relevancy Questionnaires – Use Exhibit Format! –Complete 5 For Relevant Contracts Completed Or Substantially Completed In The Last Five Years Exhibit A-Part 2 – Complete One (1) Exhibit A-Part 2 – Complete One (1) Send Questionnaires For The Exhibit A Projects Send Questionnaires For The Exhibit A Projects –Do This Early – Must Be to CO NLT Closing Date

Volume 2 Past Performance Continued If You Do Not Have Relevant Past Performance And Are Using Experience Of Key Personnel, Predecessor Companies Or Subcontractors To Obtain This Ensure You Clearly State This In The Proposal If You Do Not Have Relevant Past Performance And Are Using Experience Of Key Personnel, Predecessor Companies Or Subcontractors To Obtain This Ensure You Clearly State This In The Proposal –To Be Considered Subcontractor Must Complete A Consent Form - Exhibit B

Proposal Due Dates Proposals Due: Proposals Due: –Northern Tier – VA RP-0038 Due by 4:00 PM, April 30, 2012 Due by 4:00 PM, April 30, 2012 –Southern Tier – VA RP-0040 Due by 4:00 PM, May 2, 2012 Due by 4:00 PM, May 2, 2012

Proposal Due Dates Proposal Must Be Signed By Officer Of Your Company Proposal Must Be Signed By Officer Of Your Company No Facsimile Or Electronic Offers No Facsimile Or Electronic Offers Reference Questionnaires Are Also Due By This Time And Date Reference Questionnaires Are Also Due By This Time And Date –Send Reference Questionnaires Out As Soon As Possible –Return to CO Via Mail

Exhibits Exhibit A = Relevancy Questionnaire Exhibit A = Relevancy Questionnaire –PART 1 (5) PART 2 (1) Exhibit B = Subcontractor Consent Form- if applicable Exhibit B = Subcontractor Consent Form- if applicable Exhibit C = Past Performance Letter and Questionnaire (Send out to References listed in Exhibit A) Exhibit C = Past Performance Letter and Questionnaire (Send out to References listed in Exhibit A)

Exhibits Exhibit D = Technical Proposal Data Exhibit D = Technical Proposal Data Exhibit E’s = Prototypical Project Price/Cost Exhibit E’s = Prototypical Project Price/Cost Exhibit F = Proposal Volume Contents Aid Exhibit F = Proposal Volume Contents Aid Exhibit G =Proposal Inquiry Form Exhibit G =Proposal Inquiry Form Exhibit H = Pre-Award Contractor Safety Exhibit H = Pre-Award Contractor Safety

Proposal Evaluation Process Is Detailed In RFP Section Process Is Detailed In RFP Section Carefully Review Section When Preparing Proposal Carefully Review Section When Preparing Proposal Comply With Section And Requirements Comply With Section And Requirements Failure To Furnish A Complete Proposal May Result In Elimination From Consideration Failure To Furnish A Complete Proposal May Result In Elimination From Consideration

Best Value Best Value Is Defined As An Award Based On The Greatest Overall Benefit In Response To The Requirement. Award Is Based On Price And Other Non- cost Related Factors.

Award of a MATOC The Contractor(s) Whose Proposal Provides The Best Value To The Government. The Contractor(s) Whose Proposal Provides The Best Value To The Government. Past Performance and Technical, when combined, are significantly more important than Price. Past Performance and Technical, when combined, are significantly more important than Price. The Best Value May Not Be The Lowest Price The Best Value May Not Be The Lowest Price

Award of a Prototypical Project Only to MATOC Awardees Only to MATOC Awardees Subject to the availability of funds Subject to the availability of funds The Contractor Whose Proposal Provides The Best Value To The Government….In the event more than one prototypical proposal is included in the solicitation and an offeror is low on more than one project then the Government reserves the right to award the offeror only the project with the highest value and to award the other(s) to offeror(s) with next lowest price(s). The Contractor Whose Proposal Provides The Best Value To The Government….In the event more than one prototypical proposal is included in the solicitation and an offeror is low on more than one project then the Government reserves the right to award the offeror only the project with the highest value and to award the other(s) to offeror(s) with next lowest price(s). Past Performance and Technical, when combined, are significantly more important than Price. Past Performance and Technical, when combined, are significantly more important than Price. The Best Value May Not Be The Lowest Price The Best Value May Not Be The Lowest Price

Important Reminders Submit A Complete Proposal In Accordance With Instructions – Use Formats Provided Award Without Discussions Is Intended, You May Not Have An Opportunity To Correct Or Revise Proposal

Important Reminders When Using A Subcontractor To Obtain/Enhance Relevancy Provide Subcontractor Consent Form, Exhibit B, Or The Information Will Not Be Considered Award In This Process Does Not Necessarily Mean The Lowest Price Wins

How Questions Will Be Handled Questions Must Be Submitted On Exhibit G Via To: and Questions Must Be Submitted On Exhibit G Via To: and Submit Questions NLT April 18, 2012, unless an amendment is issued extending this date. Submit Questions NLT April 18, 2012, unless an amendment is issued extending this date. No Questions will be Answered After this date, Unless Determined To Be In The Best Interest of the Government, as Deemed by the Contracting Officer. No Questions will be Answered After this date, Unless Determined To Be In The Best Interest of the Government, as Deemed by the Contracting Officer. Do Not Call Technical Personnel Or A&E- This Will Delay Getting An Answer Do Not Call Technical Personnel Or A&E- This Will Delay Getting An Answer

Answers To Questions All Questions, On A Non-Attribution Basis, And The Answers Will Be Posted To The Web Site All Questions, On A Non-Attribution Basis, And The Answers Will Be Posted To The Web Sitehttp:// If Necessary Addendums, Issued By An Amendment, Will Also Be Posted If Necessary Addendums, Issued By An Amendment, Will Also Be Posted Check Web Site Regularly And Don’t Forget To Refresh Web Page Check Web Site Regularly And Don’t Forget To Refresh Web Page

Site Visits Northern Tier – VA RP-0038 Northern Tier – VA RP-0038 –April 10, 2012 Ann Arbor, MI Projects – Ann Arbor, MI Projects – –Install Exterior LED Lights – 12:00 PM – 1:00 PM. Meet at Building 3, Second Floor no later than 12:00 PM. –Correct Eyewash and Shower Deficiencies – 1:30 PM – 2:30 PM. Meet at Building 3, Second Floor no later than 1:30 PM. –Park in the East Parking Structure, or the gravel lot east of the Energy Center (Building 32). –April 11, 2012 Saginaw, MI Projects – Saginaw, MI Projects – –Site Visit will be Conducted from 12:00 PM – 3:00 PM, and will include both projects - Building 1 and 9 Roof and Improve Building 1 Front Entrance. Meet at Building 1 Facility Management Service (FMS) no later than 11:50 AM. –Park in far north parking lot, in yellow-lined spaces only (You will get a ticket if you park in the white-lined spaces). Walk to Building 1 loading dock area, and walk into FMS Entrance door.

Site Visits Southern Tier – VA RP-0040 Southern Tier – VA RP-0040 –April 12, 2012 Danville, IL Projects – Danville, IL Projects – –Replace Primary Switchgear – 9:00 AM – 11:00 AM CDT. Meet at Building 102, Room 126D no later than 9:00 AM CDT –Re-Roof Building 14 – 11:30 AM – 1:30 PM CDT. Meet at Building 102, Room 126D no later than 11:30 AM CDT –April 13, 2012 Indiana Projects – Indiana Projects – –Upgrade Morgue Ventilation System – 9:00 AM – 11:00 AM. Meet at Building 4 conference room no later than 9:00 AM. –Upgrade Cooling Tower Efficiency – 2:30 PM – 4:30 PM. Meet at Building 5 no later than 2:30 PM. Please contact Mr. Tim Flynn, at (317) , for parking instructions

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