Military Postal Service Agency FOUO 1 DoD Mail Acceptance & Delivery Solutions

Military Postal Service Agency FOUO 2 DoD Mail Center Operations  DoD Official Mail Organization  DoD utilize shipping tools  Mail Center Calculations  Optimize delivery solutions  Mail and Package acceptance  Mail Delivery solutions  Mail and Small Packaging material

Military Postal Service Agency FOUO 3 DoD Mail Center Operations  DoD Official Mail Organization:  17 Defense Agencies  11 DoD Field Activities  10 Combatant Commands 2400 official Mail Centers / facilities  Mail Center / Facilities Operations:  Consolidated Mail Facilities (CMFs)  Mail Centers (Single & Multiple manned facilities)  Remote facilities & Mail scanning facilities

Military Postal Service Agency FOUO 4 DoD Mail Center Operations  DoD OMM utilize shipping tools and minimize cost:  Postage meters & Internet  Mail Volume  Ensure equipment and Staffing is commiserate with mail and shipping processing Time  Encourage and deploy best practice decision  Mail type / size (Letters, Flats, Parcels)  Institute reporting and management tools within the OMC  Personnel manning

Military Postal Service Agency FOUO 5 Mail Center Calculations Official Mail Daily Duties Using a Manual ProcessOfficial Mail Daily Duties Using an Automated Process Duty Official Mail Center (Small) Official Mail Center (Medium) Official Mail Center (Large) Official Mail Center (X-Large) Official Mail Center (XX-Large) Total Mail Pieces Per Day ,00010,00015,000 Annual Mail Piece Volume75,300125,5001,255,0002,510,0003,765,000 Receive US Mail5 Minutes8 Minutes30 Minutes45 Minutes60 Minutes *Sort Mail30 Minutes (5 Seconds / Piece)42 Minutes (5 Seconds / Piece)417 Minutes834 Minutes1251 Minutes *Deliver Mail 15 Minutes16 Minutes60 Minutes90 Minutes120 Minutes Receive Outgoing Mail **Directorize Mail (1% Total)6 Minutes8 Minutes100 Minutes200 Minutes300 Minutes Breakdown Outgoing Mail10 Minutes (2 Seconds / Piece)17 Minutes (2 Seconds / Piece)167 Minutes334 Minutes500 Minutes Weigh Mail - Letters (93.7%)50 Minutes (10 Seconds / Letter)79 Minutes (10 Seconds / Letter) 60 Minutes (80 LPM) Weigh-on-Way 100 Minutes (95 LPM) Weigh-on-Way 105 Minutes (135 LPM) Weigh-on-Way Weigh Mail - Flats (.6%)1 Minute (1 Minute Per Flat)3 Minutes (1 Minute / Flat) Weigh Mail - Parcels (5.7%)18 Minutes (1 Minute / Parcel)28 Minutes (1 Minute / Parcel)284 Minutes570 Minutes855 Minutes Print and Apply Postage - Letters (93.7%)50 Minutes (10 Seconds / Letter)79 Minutes (10 Seconds / Letter) Print and Apply Postage - Flats (.6%)1 Minute (1 Minute Per Flat)3 Minutes (1 Minute / Flat) Print and Apply Postage - Parcels (5.7%)54 Minutes (3 Minutes / Parcel)84 Minutes (3 Minutes / Parcel) Meter / Label Mail - Parcels (5.7%) 48 Minutes (10 Seconds / Parcel)95 Minutes (10 Seconds / Parcel)143 Minutes (10 Seconds / Parcel) Tray Mail5 Minutes8 Minutes30 Minutes45 Minutes60 Minutes Dispatch to USPS5 Minutes8 Minutes30 Minutes45 Minutes60 Minutes Total Time260 Minutes (5 Hours)383 Minutes (7 Hours) 1226 Minutes (21 Hours) 2358 Minutes (40 Hours) 3455 Minutes (58 Hours)

Military Postal Service Agency FOUO 6 Mail Center Sizes Mail Classes May Alter Calculated Processing Times Official Mail Center Size SmallMediumLargeX-LargeXX-Large Letter5,482, % Flats32,8190.6% Parcels331,7015.7% Totals5,846, % ,00010,00015,000 Total Mail Piece Volume Range Per Day ,0005, ,00010, ,000 Annual Mail Piece Volume (251 Days * High Daily Volume Range) 75,300125,5001,255,0002,510,0003,765,000 Recommended Postage Application Method for the Lower End of the Total Mail Piece Volume USPS Click N' Ship USPS Post Office Stamp Stock PC Postage>301 Pieces Daily PC Postage 1001 Pieces Daily Authorized Postage Application Method USPS Click N' Ship USPS Post Office Stamp Stock USPS Click N' Ship USPS Post Office Stamp Stock PC Postage PC Postage Meter Meter

Military Postal Service Agency FOUO 7 Mail Center Operations  Optimize solutions & making decisions to mail!  Official Mail Managers must create mail flow processes  Mailing decisions work in tandem with mail and package acceptance and delivery  Maximize acceptance and delivery  Mail is delivery and pick up (timing)  Create delivery points i.e. cluster boxes  Consolidate outgoing mail and small packages to maximize savings through consolidation

Military Postal Service Agency FOUO 8 Distribution and Delivery  Mail and Package acceptance:  DoD have multiple means to accept mail and packages  Consolidate Mail Facilities (CMFs)  Mail center drop boxes  Door to door delivery  Mail center pick up by mail clerks  Mail Screening, Scanning Mail and Inspections  Daily mail and package acceptance for metering and labeling for dispatch to USPS and Freight carriers

Military Postal Service Agency FOUO 9 Mail Center Operations  Mail and Small Packaging materiel  USPS mailing products  Flat rate packaging  Consolidate mail to mailers for multiple points of delivery  Small packaging i.e. FedEx, UPS  Shipping small parcels  Consolidate and ship to single delivery points for distribution

Military Postal Service Agency FOUO 10 Mail Center Functions  Mail Delivery solutions:  Scanning and remote delivery  Door-to-Door Delivery,  Cluster Boxes, or  Mail Center Pick-up  Handling / Processing Freight (Non USPS Products)  Handling / Processing Personal Mail  Training  Management / Reporting

Military Postal Service Agency FOUO 11 Way Ahead  DoD OMM must :  Consider Mail Volumes  Ensure equipment and Staffing is commiserate with mail and shipping processing time  Encourage and deploy best practice decision  Mail Size (Letters, Flats, Parcels)  Institute reporting and Management Capabilities within OMC  Work to ensure facility Layout is conducive to mail center operation  Deploy share cost savings through innovation

Military Postal Service Agency FOUO 12 Contact information  DoD Official Mail Manager  Mr. Tommie L. Kelley   Assistant DoD Official Mail Manager  Mr. Alfred Fernandez 

Military Postal Service Agency FOUO 13 Questions