The OJEU Procurement Process: What a would-be NHS Supplier needs to do Dena Godward, Assistant Chief Pharmacist, Technical Services Barts Pharmaceuticals, Barts Health NHS Trust

Introduction  Finding out about tenders  PQQ  ITT  Presentations  Tender award and supply  Lessons learnt from going through the process

Finding out about Tenders  National Groups  Previous Tenders  Procurement Specialists  Tenders Direct 

PQQ  General Information about the company  Insurance:  Public Liability  Product Liability  Employers liability  Professional Indemnity  Sid profile number  Staff Info – head count, functions  Licences  Last 3 years annual report and accounts  Three referees

PQQ  HR info:  Staff turnover last 3 years  Sickness Absence last 3 years  Use of agency Staff  Registration  Staff training and Appraisal  Clinical Supervision  CPD  Capacity to take on work  Other contracts  Contact Management

PQQ  Quality  Supply Chain  Environmental/ Sustainability issues  Equality Issues  Health & Safety  Serious Untoward incident

ITT  Responsiveness to Change  Service Delivery  Research & Development  Innovation  Components  Bar codes  Price Variation  Labelling  Secondary Packaging  Example Labels  Product Specification

ITT  Quality Standards  MHRA inspection report  Drug Recall/Alert  Counterfeit medicines  Continuous Improvement  Performance Monitoring  Shelf life – 2/3rds on delivery  Detailed stability statements  Cold chain  Security of supply

ITT  Response times  Returns Policy  Packing  Invoicing  Electronic Ordering  Contingency Planning  Alternative Supplier  Recovery Plan  Risk Management

Completing the templates  Answer the questions exactly  Attach the information requested  Save files with easy to recognise names  Meet the deadlines – allow for IT failure  If post – follow instructions about envelopes otherwise tender response will not be opened

Presentation  Follow the brief  Take appropriate staff  Be prepared  Answer questions that asked

Support from Trust  Executive Team  Strategy for PMU  Commercial Team  Finance Team  HR team  Health & Safety, Equality, Environmental Contacts  Trust Secretary

PMU Team  Brief the team  QA  PMU  R&D  Business  Procurement  Distribution

Implementation  Plan in advance  Volumes  KPI’s

Conclusion  Assign a lead – project manage  Plan  Be organised  Brief team  Stake holder Management  Start ITT in advance