U.S. General Services Administration GSA Freight Management Branch March 25, 2015 Federal Acquisition Service 5 th Annual Government Freight Transportation Forum

Federal Acquisition Service Transport Integrator (TPI) Rate Procurement DOs  Sign up for Notifications   Get your company approved as a GSA TSP  If you can log into TPI, you are already approved  Take the online rate procurement training  It is important your rate filers are adequately trained  Pay attention to due dates in the RFO  Opt in for Bid Cycles of interest before the bid response date  Open/close dates  Refer to TSP Rate Procurement Filing Instructions Guide (HelpDocs link in TPI Portal  Highlight editable columns on Excel Spreadsheet  Ensure rates are submitted in percentage for LTL and dollar & cents for TL and accessorials  Submit both line haul and accessorial rates for all RFOs of interest 2

Federal Acquisition Service Transport Integrator (TPI) Rate Procurement DON’Ts  Wait until the last minute (help, training, rate filing)  Use the wrong excel format  Leave formulas in excel spreadsheet prior to loading in TPI  Assume your company’s current rates will automatically roll over in TPI  Check all lanes after roll over for proper rates before submitting  Leave errors uncorrected during the upload process  Tips for how to handle are in the Rate Procurement Filing Instruction Guide and covered in training 3

Federal Acquisition Service Transportation Service Providers Reminders  New carriers cannot be on-boarded once procurement commences  You need not file for all the lanes  If you file for a lane, you are expected to service that lane if a load is tendered  Note the segmentation, once a segment closes you miss the window, segments can be different every year  If you do not Opt in for a segment, you cannot file, no exceptions  Finally, read the RFO carefully, changes can occur in scope, accesorials and STOS terms and conditions 4

Federal Acquisition Service Transportation Service Provider Reminders  Service Standards  Ensure all contact data is correct in TPI  If a customer can not contact you for a possible load, that becomes a service failure for the TSP  Honor the rates you file  Engagement Model  GSA Freight Management Branch does not have any freight to offer to TSPs  You must call on each agency as you do in the commercial world  TPI is not a load board  Please make sure you are on our list serve  Work within our program – stay within our program  Industrial Funding Fee (IFF) 5

Federal Acquisition Service Customer Reminders  Agency Specific Request for Offers  Even after procuring agency specific rates many shipments transacted as a Spot Quote  3100 out of 6500 shipments over the last 2 years have been Spot  GSA would like to understand underlying reasons.  Are TSP not honoring rates?  What more can GSA do for you to use the rates we procure for you? 6

Federal Acquisition Service Customer Reminders  New Customers  Series of steps for getting a new customer on board  Learning to operate TPI requires time and training  Any feedback on the training experience  Customers using their own transportation management system (TMS)  Why?  Benefits?  Industrial Funding Fee (IFF)  Included in the TSPs rate  Receive the following from GSA – Protection under our STOS – TPI – PPE – SMEs 7

Federal Acquisition Service Freight Hallway – Possible Content  Standard Tender of Service (STOS)  Request for Offers (RFO)  Access to Freight Library  Current TSP List with good contact information  GSA Policy/GSA Authority  Office of Government-wide Policy Training Info  GSA Audits Information  PayPort Express Information  Transport Integrator (TPI) – including User Guide  New Customer On Boarding Document 8

Federal Acquisition Service Open Discussion Thank You for Participating! 9

Federal Acquisition Service Freight Management Branch POCs  Scott Kidd -  Rebecca Silver -  Tom Hendershot -  Brian Assia -  John Wheeler