U.S. General Services Administration Federal Acquisition Service Center for Transportation Management Federal Acquisition Service TSP Quarterly Meeting May 19, 2015

Federal Acquisition Service Agenda 2

Federal Acquisition Service 2015 Forum Recap  76 Federal Representatives Attended Event  50% improvement from 2014  Survey Results  Length of event should stay at 2 days  Time of the year works  Other Comments  More presentations from Federal Customer Agencies  Break out sessions similar to the HAZMAT break out  Appreciate tie in with FEMA Industry Day  Provide List of Attendees  Forum Presentations Posted on GSA Website  2015 Government Freight Transportation Forum 2015 Government Freight Transportation Forum  Includes list of both Federal and TSP Attendees 3

Federal Acquisition Service FY 2016 Rate Procurement Information  New Carrier Registration cut off in TPI = June 1 st  Absolutely NO new TSPs will be registered or loaded from June 1 st through Oct 1 st  Carrier Rate Procurement Training  June 2, 3 & 4  June 9,10 & 11  Training times will be posted via online registration link: true&formkey=dDNEa2NURW5CVE5lZWt2VXAwUC04eUE6MA 4

Federal Acquisition Service FY 2016 Rate Procurement Bid Segments  2 Bid Segments this year  #1 June 15 – June 29 – **Respond by date June 22 nd  #2 July 20 – August 3 – **Respond by date July 27 th  Rates become effective on October 1,

Federal Acquisition Service FY 2016 Rate Procurement  Segment 1  General Rates  Department of State  Federal Aviation Administration (Oklahoma)  Segment 2  Emergency Regular & After Hours Tariff Groups  National Archives & Records Administration  US Mint  Social Security Administration  Federal Prison Industries  Government Printing Office 6

Federal Acquisition Service Transport Integrator (TPI) Rate Procurement DOs  Sign up for Notifications   Get your company approved as a GSA TSP  If you can log into TPI, you are already approved  Take the online rate procurement training  It is important your rate filers are adequately trained  Pay attention to due dates in the RFO  Opt in for Bid Cycles of interest before the bid response date  Open/close dates  Refer to TSP Rate Procurement Filing Instructions Guide (HelpDocs link in TPI Portal  Highlight editable columns on Excel Spreadsheet  Ensure rates are submitted in percentage for LTL and dollar & cents for TL and accessorials  Submit both line haul and accessorial rates for all RFOs of interest 7

Federal Acquisition Service Transport Integrator (TPI) Rate Procurement DON’Ts  Wait until the last minute (help, training, rate filing)  Use the wrong excel format  Leave formulas in excel spreadsheet prior to loading in TPI  Assume your company’s current rates will automatically roll over in TPI  Check all lanes after roll over for proper rates before submitting  Leave errors uncorrected during the upload process  Tips for how to handle are in the Rate Procurement Filing Instruction Guide and covered in training 8

Federal Acquisition Service Transportation Service Providers Reminders  New carriers cannot be on-boarded once procurement commences  You need not file for all the lanes  If you file for a lane, you are expected to service that lane if a load is tendered  Note the segmentation, once a segment closes you miss the window, segments can be different every year  If you do not Opt in for a segment, you cannot file, no exceptions  Finally, read the RFO carefully, changes can occur in scope, accesorials and STOS terms and conditions 9

Federal Acquisition Service Additional RP Rules to Remember  Accessorial 75  Accessorial 50: Double Trailers, manually enter the amount  Accessorial 825: Special Permits 10

Federal Acquisition Service Rate Procurement Matrix Line HaulAccessorialsAction Yes OK YesNoAccepted in RP – does not show in Rate Shop** NoYesAccepted in RP – but inactive in Transportation Manager 11 ** Rates do not show up in rate shopping if accessorial with no rates is requested in the shipment.

Federal Acquisition Service TSP Performance Reminders  Service Standards  Ensure all contact data is correct in TPI  If a customer can not contact you for a possible load, that becomes a service failure for the TSP  Honor the rates you file  Engagement Model  GSA Freight Management Branch does not have any freight to offer to TSPs  You must call on each agency as you do in the commercial world  TPI is not a load board  Please make sure you are on our list serve  Industrial Funding Fee (IFF) 12

Federal Acquisition Service TSP Data Refresh  Updated Points of Contact  Improve communication between Customer Agencies and TSPs, as well as with GSA  TSPs who fail to provide updated information will be placed in an inactive status within TPI 13

Federal Acquisition Service Open Discussion Thank You for Participating! 14

Federal Acquisition Service Freight Management Branch POCs  Scott Kidd -  Rebecca Silver -  Brian Assia -  John Wheeler