Welcome to the open World of Oracle Financials

Open for business  The eBusiness Suite is a complete integrated solution  We wish you had it all…  But your reality may be different  You want to try it first, and take more if you like it…..  Sure, be my guest  Here’s the way

Open for business  2 major tools for the eBusiness Suite to be open – Open interfaces (OI) – Application Program interfaces (API)

Open Interface  Open Interface is a table-based interface registered as a concurrent program  Spawned (Pro-C) or PL/SQL based programs  Directly impacts the database table  Open Interfaces call APIs to process records

Application Program Interface  Application Program Interfaces  PL/SQL Stored database Packages with Procedures and functions  A parameter based stored procedure  Structured PL/SQL code that can be called by 3rd party applications  Reduce the redundant coding

Fixed Assets  Budget Open Interface: – To import budget info into Oracle Assets – Any ASCII file (through SQL loader)

Fixed Assets  Mass additions interface – Used to import invoice information to further create assets – Possible to also manually:  Remove lines  Add lines  Merge lines  Split lines

Fixed Assets  Production interface: – To import production information, for assets that are depreciated by units of production. – Possible to specify different dates to which production applies

Fixed Assets  Physical inventory interface – Use a bar-code solution for inventory – Then import results directly in Oracle Assets  Tax book upload interface: change tax book assets characteristics: – year to date depreciation – accumulated reserve – cost – salvage value

Fixed Assets  Additions API: to create assets directly, by- passing the traditional mass addition  Adjustments API: to import adjustments to assets cost  Retirements and Reinstatements API: – to perform retirements and reinstatements (re- placing asset in service). – Useful if info is received from production system New R11i New R11i New R11i

Fixed Assets  Transfers API: to execute transfers automatically, from external system info  Reclassifications API: – to perform a change of asset category. – Could be required after physical invoentory for instance  Capitalizations API: – to place assets in service – Useful if info is provided by technical department (large projects) New R11i New R11i New R11i

Fixed Assets  Unplanned Depreciation API: – may be needed for IAS impairment of assets  Asset / Invoice Description APIs: – Descritpion normally comes from invoice lines – But users may receive it from another system New R11i New R11i

Fixed Assets  Desktop Integrator: the Excel link both inbound and outbound: – asset creation – physical inventory – Full (real-time) validation of account values, asset identifiers, categories, locations, and other reference fields. – create flexible reports

Cash management  Bank statements OI: to import any bank statements.  Cash forecast: – Import from external source: especially useful if you do not use all Financials, therefore some forecast cannot be made by Cash Management – Export to Excel

General Ledger  Budget upload: – From spreadsheet – Or Directly into GL – Option to use dynamic insertion if new account appears!  Import journals – From spreadsheet (to streamline entry process) – Or Directly into GL – In multiple tables at once (to improve performance (40 million lines per hour)

General Ledger  Loading daily rates: useful, even if you do not change rates daily

General Ledger  Desktop Integrator: the Excel link both inbound and outbound: – Create spreadsheet-based journal entry worksheets based on a definable layout – Enables quick journal entry by copying and pasting journal lines, then making incremental modifications – Full (real-time) validation of accounts with enforcement of security and cross validation rules, and other reference fields. – Can be used for budgets – Create flexible reports

Account Payables  Payables OI: to create invoices from – external accounting system – EDIFACT – XML (planned for R11.5.9) – Credit and Procurement Cards  iSupplier’s portal: – Allows suppliers to enter their invoices via internet directly into AP New R11i

Account Payables  Card transactions OI: – To import credit card transactions. – Usually used fro expense reports – But also Procurement cards  Purchase order matching: – To integrate with external purchasing system – And still use 4-way matching of AP! New R11i

Account Payables  Mass additions: – To export invoice information to create fixed assets – when marked as such – Allows to use other system than Oracle Assets

Account Receivables  Autoinvoice: import detail info from external systems (from sales order or invoice lines for instance) to create: – Invoices – Debit / credit memos – On account memos  Autolockbox: – To import receipts from bank (or other system) – And apply receipts to invoices

Account Receivables  Customer interface: to create / update all customer info such as: – Customer name & address – Contact names – Payment method – …. – Still validating system rules to ensure data consistency. – Used when transferring from legacy system

Account Receivables  E-Commerce gateway: to export invoices  Sales tax rates: – to import sales tax rates based on location – Useful when many local tax rates (like US) – Can then be matched to customer ZIP code  Tax vendor extension: to integrate with an external tax system: – Required for countries with complex tax system (such as Brazil for instance)

Account Receivables  Receipts API: – create, apply, unapply and reverse cash receipts, – create and unapply on-account credits. – Includes extensive error handling mechanism  Adjustements API: – to create, approve, update and reverse invoice adjustments. – Includes extensive error handling mechanism New R11i New R11i

Account Receivables  Credit memo approval and creation API: – starts the credit memo workflow approval process – Upon successful completion of the (optional) approval workflow, automatically generates an approved credit memo – Includes extensive error handling mechanism New R11i

Account Receivables  Revenue adjustment API: to trigger revenue recognition of revenue upon business events from external applications (e.g: contract renewal): – Earning Revenue – Unearning Revenue – Transferring sales credits between salespersons – Adding new non-revenue sales credits New R11i

Source materials  For pre R11i: each module user guide stores all info (do a search in PDF document, using feature title)  For R11i: use the single HTML that covers all new features since R11i: – ge/utls_item_hits_pkg.get_item?p_id= &p_siteid=1&p_type=file&p_filename= HTML

Source materials  Check also the Oracle Financials Open Interfaces Reference (latest version available for R11i, January 2000): – 115finoig.pdf