JOINT PROCUREMENT PLANNING FORUM DATE: 27 OCTOBER 2015 VENUE: TSOGO SUN (KZN) PRESENTATION BY : MESHAL MOONSAMY JPPF 27 October March S.GOVENDER

CONTENTS JPPF 27 October S.GOVENDER OVERVIEW OF NEW CONTRACTS 1)INDIVIDUAL CONTRACTS 2)NATIONAL CONTRACTS

JPPF 27 October S.GOVENDER INTRODUCTION New Contracts are Contracts that were previously not part of PURCO SA Portfolios.

JPPF 27 October S.GOVENDER NEW CONTRACTS  FACTORS CONTRIBUTING FOR THE NEED TO INCREASE MEMBER PARTICIPATION & COLLABORATION:  Mindshift and Perceptions  Shift from just renewing existing contracts to engaging with members for new Products and Services.  Continuous engagement with members to identify new collective & individual contracts that will benefit the membership.  The need to increase cost savings and value-adds.  Sharing of industry knowledge and supplier trends.  PURCO SA visibility with end-users.  Member’s limited Resources and Capacity Constraints.

JPPF 27 October S.GOVENDER OVERVIEW OF NEW INDIVIDUAL CONTRACTS NoMemberProject Contract Manager 1Central University of TechnologyGym EquipmentMarius 2Central University of TechnologyGraphic DesignMarius 3Central University of TechnologyUpgrade of Electrical RingfeedMarius 4Central University of TechnologyRefurbishment of Research OfficesMarius 5North West UniversityLift UpgradeMarius 6University of Free StateSecurity Booms Maintenance and RepairsMarius 7University of Free StateAudio/Visual Installation, Maintenance and RepairsMarius 8University of Free StateElectronic SecurityMarius 9University of PretoriaMaintenance of Swimming PoolsNdweleni 10University of PretoriaMaintenance of Laundry MachinesNdweleni

JPPF 27 October S.GOVENDER OVERVIEW OF NEW INDIVIDUAL CONTRACTS NoMemberProjectContract Manager 11University of VendaThe Coreswitch and Blade ClassisNdweleni 12University of VendaInstallation and Maintenance of IT Wireless InfrastructureNdweleni 13University of VendaSupply of Comprehensive Bookshop Management ServicesNdweleni 14University of VendaInstallation and Maintenance of IT Network InfrastructureNdweleni 15Durban University of TechnologyNetwork CablingNdweleni 16CAPRISASupply and Maintenance of WAN InfrastructureNdweleni 17Tshwane University of TechnologyHealth Care ConsultantsMeshal 18Tshwane University of TechnologySupply, Maintenance, Support of Storage and Flexible CapacityMeshal 19Tshwane University of TechnologyAcademic Earthquake Seismology SolutionMeshal 20Tshwane University of TechnologySupply of HP Procure Switches and Related InfrastructureMeshal

JPPF 27 October S.GOVENDER OVERVIEW OF NEW INDIVIDUAL CONTRACTS NoMemberProject Contract Manager 21Tshwane University of TechnologySupply, Maintenance and Support of Fortinet Firewall InfrastructureMeshal 22Tshwane University of TechnologySupply, Maintenance and Support of the Telephone Management SystemMeshal 23Tshwane University of TechnologyConverged Network InfrastructureMeshal 24Tshwane University of TechnologyProvision of Corporate APN (Access Point Name) ServicesMeshal 25Tshwane University of TechnologyPerformance Management TrainingMeshal 26Tshwane University of TechnologyLeasing of Student AccommodationMeshal 27University of JohannesburgGeneral Maintenance and Repairs (Jobbing Contracts)Meshal 28University of JohannesburgSupply of Lab ChemicalsMeshal 30Sol Plaatje UniversityBanking ServicesMeshal 31UmalusiArchitectural, Space Planning and Interior DesigningMeshal 32UmalusiAppointment of Microsoft. Net DevelopersMeshal

JPPF 27 October S.GOVENDER OVERVIEW OF NEW INDIVIDUAL CONTRACTS NoMemberProject Contract Manager 33CUTFull Maintenance Leasing of VehicleTshepo 34Tshwane North CollegeVarious Cosmetology TenderStephen 35Sefako Makgatho UniversityProfessional Services TenderStephen 36Tshwane North CollegeNetwork Infrastructure ServicesStephen

OVERVIEW OF NEW NATIONAL CONTRACTS JPPF 27 October S.GOVENDER NoMemberProjectContract Manager 1NationalB-BBEE Verification ServicesTshepo 2NationalOutsourced Service for the Storage,Archiving and Scanning of Hard Copy and Electronic Documents Tshepo 3NationalPhotographic Services at Graduation and Related CeremoniesTshepo 4NationalBackground Screening of employees,Suppliers and StudentsTshepo 5NationalSupply of Corporate Gifts, Clothing and BrandingTshepo 6NationalSupply, Delivery and Installation and Audio - Visual EquipmentTshepo 7NationalSupply of Gases and ConsumablesStephen 8NationalDebt Collection ServicesMeshal 9NationalEmergency Medical ServicesMeshal 10NationalSupply of Bottle Water and Water DispensersMeshal 11NationalAppointment of Microsoft LSPMeshal 12NationalSupply of Student MattressesMeshal 13NationalSupply of Student Appliances and Laundry EquipmentMeshal 14NationalAdvertising and Recruitment ServicesMeshal 15National (Renewal)Hygiene, Pest Control and Deep CleaningMeshal 16SAPnetLibrary Management System (LMS)Marius

PARTICIPATING IN NATIONAL CONTRACTS JPPF 27 October S.GOVENDER  BENEFITS:  Shorter tender turn-around times  Range of National Suppliers  Supplier Regional Development  Collaboration to achieve economies of scale  Increase positive supplier competition  National Contracts concluded with Suppliers  Annual Price Increases facilitated and negotiated by PURCO SA  ACCESS TO NATIONAL CONTRACTS:  PURCO SA website  Supplier Catalogues / Pricing  Supplier Contracts  Supplier Information  PURCO SA Contract Database (Overview summary of both National and Individual Contracts)

EMERGENCY MEDICAL SERVICES JPPF 27 October S.GOVENDER

EMS CONT. JPPF 27 October S.GOVENDER  EMERGENCY MEDICAL SERVICES (EMS)  National Contracts concluded with Netcare 911 and ER24 with exclusive preferential rates.  Estimated 30% Cost Savings on the National Contract MEMBER PARTICIPATIONCONTRACT STATUS TUTContract Concluded UNISAFinalising Contract CPUTFinalising Contract UWCFinalising Contract UCTIn Discussion WITSIn Progress DUTIn Progress

DEBT COLLECTION JPPF 27 October S.GOVENDER  DEBT COLLECTIONS  The contracted service providers are able to provide the membership a full spectrum of Debt Collection Services from Soft to Legal Collections, offering a long term collection strategy. MEMBER PARTICIPATIONCONTRACT STATUS TUTContract Concluded UJContract Concluded CPUTContract Concluded DUTIn Progress UNISAIn Progress UKZNIn Discussion WSUIn Discussion

DEBT COLLECTION CONT. JPPF 27 October S.GOVENDER  PREFERENTIAL COMMISSION RATES HAS BEEN CONCLUDED.  12,5% to 17,5% both for current and old books  Savings 20 % to 40%

APPOINTMENT OF MICROSOFT LSP’S JPPF 27 October S.GOVENDER  Accredited License Solution Providers (LSP) were requested to tender for the provision of Microsoft licences and value added services ensuring that their services are aligned and fully compliant to the Microsoft Campus Agreement on a national basis for the PURCO SA membership.  Savings recorded 25%  Contracts concluded with the below Accredited Microsoft LSP’s Approved Microsoft Resellers Business Connexion (Pty) Ltd Software ONE Experts SA Pty Ltd First Technology National (Pty) Ltd Dimension Data EOH Mthombo Pty Ltd

SUPPLY OF STUDENT MATTRESSES JPPF 27 October S.GOVENDER  New Contract Effective – 1/08/2015  Suppliers are also Manufacturers  Suppliers can manufacturer according to Member specifications  SABS Approved  Negotiated Pricing for PURCO SA Members  Contracts concluded Ashleigh's Mattress Manufacturing CC and Malabo's Bedding  Cost Savings 26%

SUPPLY OF BOTTLED / BRANDED BOTTLED WATER JPPF 27 October S.GOVENDER  Junior Bottled Water and Bottled Water Dispensers  Tender conformed to Regulations Governing Microbiological Standards for Foodstuffs and Related Matters Promulgated under the Act.  Bottled Water sold under Company Label & Branded Bottled Water according to member specification.  Suppliers appointed (Oasis, Bene, 62 Waters, Pureau, Aquazania, EMW )  Price range for e.g. 500 ml (Company) bottled water R 2,75 to R3,99  Price range for Branded Bottled Water - R 2,95 to R 3,72  Cost Saving Estimated at 20%

OFFSITE STORAGE JPPF 27 October S.GOVENDER  OUTSOURCED SERVICES FOR THE STORAGE, ARCHIVING & SCANNING OF HARDCOPY & ELECTRONIC DOCUMENTS  Contract Effective 1/10/2015  Storage Cost for Standard D1 Box between R1.20 to R Most Members paying on average R2.50 per box.  Service Providers Appointed (METROFILE, DOCUFILE & TIDYFILES APPOINTED).  One month notice to Metrofile for PURCO SA rate to be applicable. Potential Savings Storage of D1 boxes at R2,50 each / per monthR ,00 Storage of D1 boxes at R1,61 each / per monthR ,00 SavingsR 8 900,00

B-BBEE VERIFICATION SERVICES JPPF 27 October S.GOVENDER  B-BBEE VERIFICATION SERVICES  New Contract Effective – 1/10/2014  Includes Verification on the Amended B-BBEE Codes of Good Practice.  Six Suppliers Appointed. (BEE MATRIX, IZIKHULU, AAA, KAIROS, GRANT THORNTON & NEXIA SAB & T)  PARTICIPATING MEMBERS INCLUDE NMMU, UJ, WITS, UP, UFH, UKZN

BACKGROUND SCREENING JPPF 27 October S.GOVENDER  BACKGROUND SCREENING OF EMPLOYEES, SUPPLIERS & STUDENTS  EMPLOYEE BACKGROUND SCREENING  Verify Qualification, Employment History, References, ID Numbers, Credit Record, etc.  Favorable rates for PURCO SA Membership as of 1/11/2015.  Discounts range between 16.25% to 40%  Four Service Providers Appointed  MIE, EMPS, LEXISNEXIS & ICAS

BACKGROUND SCREENING JPPF 27 October S.GOVENDER  SUPPLIER BACKGROUND SCREENING  Verify fraud listing, Directorship, Conflicts of Interest, Company Registrations, Tax Compliance etc.  Suppliers all have different tools, advisable to invite suppliers for presentations before awarding.  Three Service Providers Appointed.  MIE, LEXISNEXIS & ICAS

BACKGROUND SCREENING JPPF 27 October S.GOVENDER  STUDENT BACKGROUND SCREENING  Verify qualification and student enrollment.  Three Service Providers Appointed  MIE, QVS & ICAS  QVS provides checks free if granted access to student database.

PHOTOGRAPHIC SERVICES AT GRADUATION CEREMONIES JPPF 27 October S.GOVENDER  PHOTOGRAPHIC SERVICES AT GRADUATION CEREMONIES  New Contract effective 1/01/2015  Potential Savings from using PURCO SA contract for a Graduation of 5000 students is an estimated saving of R ,00

SAPnet – Library Management System JPPF 27 October S.GOVENDER  SAPnet – SATextbooks.net is a procurement asset management system for university libraries.  Summary of Service  Communications platform for library and patrons.  Online ordering by your patrons – the end of paper ordering by your lecturers/students.  Ability to source items on the platform from the existing updated catalogue of over 24 million titles.  Intelligent design acknowledges library inventory and warns users of books ordered that are already in inventory  Automated authorization process from request to acquisition  Estimated 20% saving on the annual licensing fee/s.

POTENTIAL NEW TENDERS JPPF 27 October S.GOVENDER  POTENTIAL TENDERS  Corporate Gifts, Clothing and Branding.  Supply, Delivery & Installation of Audio-Visual Equipment.  Plumbing Supplies  Health and Safety  TENDERS IN PROGRESS  Student Appliances and Laundry Equipment  Hygiene, Pest Control and Deep Cleaning Services

JPPF 27 /10/

JPPF 27 October S.GOVENDER THANK YOU