Department of Defense Voluntary Protection Programs Center of Excellence Development, Validation, Implementation and Enhancement for a Voluntary Protection Programs Center of Excellence (VPP CX) Capability for the Department of Defense Department of Defense Voluntary Protection Programs Center of Excellence VPPPA 28 th Annual National Conference Pathway to Sustained Success Setting Effective Safety and Health Goals and Objectives Bill Leipprandt Principal Safety Professional August 22,

Department of Defense Voluntary Protection Programs Center of Excellence Development, Validation, Implementation and Enhancement for a Voluntary Protection Programs Center of Excellence (VPP CX) Capability for the Department of Defense Welcome

Housekeeping Review safety evacuation information Request attendees to shut off electronic devices 3

What is a Goal? A Desired Result You Commit to Achieve Goals that probably won’t work out well: –Becoming “World Class” –Zero Mishaps / 100% Compliance –Establish Safety as a Core Value Good VPP Goals flow from: –Needs for improvement Revealed by Trends Analyses and Self Assessments –Your “Vision” of your future state Something you have decided to do to help you get there Choose Wisely – Look for the “right” balance –Significance –Feasibility

VPP Requirements for Goals Goals are: –Established, documented, communicated –Attainable and measurable –Relevant to workplace hazards and injury/illness trends –Periodically (not less than annually) updated based on self evaluation results Policies and procedures indicate how goals and objectives will be accomplished People are assigned responsibilities for accomplishment of goals and objectives

Characteristics of a Good Goal Relevant Short Challenging Achievable Quantified – Measurable Accountability Time Sensitive

Creating a Goal Trends Analysis Results – Causes and contributing factors identified by mishap and near miss investigations

Goal = JHA Improvement First Draft All departments and personnel will work to improve employee hazard awareness and hazard control by striving to: develop Job Hazard Analyses (JHAs) for appropriate tasks where JHAs have not been issued, and: review and update previously issued JHAs.

Goal = JHA Improvement GOAL – All departments and personnel will work to improve employee hazard awareness and hazard control by striving to: develop JHAs for appropriate tasks where JHAs have not been issued, and: review and update previously issued JHAs. Relevant Yes – Shown to be a contributing factor in mishaps Short No – Needs a snappy name Challenging/Achievable Yes – It will require real work, but we can do it Quantified/Measureable No Accountability No – If everybody is assigned, nobody is accountable Time Sensitive No

Goal = JHA Improvement GOAL – 100% JHA coverage by Christmas! Relevant Yes – Shown to be a contributing factor in mishaps Short Yes Challenging/Achievable Yes – It will require real work, but we can do it Quantified/Measureable Not Quite – Must define – 100% of What? Accountability No – If everybody is assigned, nobody is accountable Time Sensitive Yes

Goal = JHA Improvement GOAL – 100% JHA coverage by Christmas! Goal Leader: J. Jonah Jameson, Operations Dept Director Scope: 2011 JHA Task List Relevant Yes – Shown to be a contributing factor in mishaps Short Yes Challenging/Achievable Yes – It will require real work, but we can do it Quantified/Measureable Yes – 100% JHA coverage for an approved list of tasks Accountability Yes – Goal Leader assigned Time Sensitive Yes

Objectives = How We Get There Identify basic steps needed to reach goal Make a Plan of Action and Milestones (POA&M) Macro Level Steps of the POA&M = Objectives –Develop JHA Task List for each department –Evaluate alternatives –Select standard JHA format –Develop/deploy JHAs For Each Objective –Assign responsibility –Set target date(s) –Establish progress reporting procedures

Why Objectives Are Important Force Structured Review of Schedule/Resource Realities –It’s like building a house Motivate action – prevent procrastination Mechanism for assessing progress –Early warning system Broadens Opportunities for Participation – Spread the Load Opportunities for Recognition/Reward/Satisfaction –Completing an Objective = Sense of Accomplishment Evidence –Systematic Improvement –Employee/Management Involvement –Accountability

Example Goal with Objectives

Example Objectives (continued)

Summary A goal isn’t just a number –It’s a result you commit to achieve—by taking action! Base your goals on: –Trend Analysis and Self Assessment results –Changes needed to achieve your S+H “vision” Test proposed goals vs. characteristics of good goals Work hard on defining supporting objectives –Objectives are real key to goal achievement Use goals and objectives to change culture –Consider your culture change “vision” when choosing goals –Assign action/involvement outside Safety Office –Assign accountability/status reporting outside Safety Office

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