Positional Roles & Responsibilities Secretary

Who are you? Name, Age, Hometown, School, Employer, Degree/Major, Activities outside of NSBE What are your current priorities? (List in order of importance) Personal Goals NSBE Goals/Objectives SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION Introduction

–Understand your position & the expectations of others! –Set Vision/ Expectation –Update/ Manage Contact Information –Set Up Routine Schedule Regional Comm Communication SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION First Steps

It’s not just taking minutes!!! SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION “Just a Secretary…”

Secretary is arguably on of the most difficult positions on the executive board –Administrative vs. Management Responsibilities SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION “Just a Secretary…”

Minutes signature Templates Official Documents Approval SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION Administrative Responsibilities

Minutes are an vital responsibility –Accuracy is key –Official recording of NSBE Business SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION With that being said…

Plan Ahead –Require that the agenda be sent with ample time for you to fill out your template (a template can be found in Google Drive) Document any questions that you may have, or any presentations you will give Record the calls Focus on key points; details can be added later When in doubt, include it! Remember that anyone can request the minutes SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION Meeting Minutes Tips

Communications Zone Manager –Publications –Public Relations –Telecommunications Enforcing the NSBE Brand –Must review ALL public documents SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION Management Responsibilities

What’s so difficult about managing your zone? –Motivation –Accountability –Quality Assurance Being an effective CEO/Admin Zone member Accountable for Zone performance SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION Managing Your Zone

Establish a system for communication between the communications zone and other zones DO NOT wait for CEO/CEB meetings to find out information Suggestions: –Media Requests –Zone Reports SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION Managing External Relationships

Logo Policy –Usage, Dimensions, Association Name –the “National Society of Black Engineers” –the “Society” Online Presence –Social Media, Websites Written Verbal SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION Branding

My expectations for you –Submit monthly reports Due the 10 th of the month –Attend conference calls What day/time works best for you? Let me know if you can’t make it so I can get you the info SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION Expectations

Expectations for myself –Send monthly reports the last day of the month –1 week notice for conference calls –48 hr response time to s What expectations do you have for me? SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION Expectations

Things that can be found in the Regional Communications Zone Committee Drive: Marketing Plan Social Media Marketing Plan NSBE Documents Developed Documents SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION Sharing Resources

Thank you! Justice Fears SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION Questions?