Administering & Proctoring NYS Assessments 2016 Kerri Bullock Broome-Tioga BOCES Professional Development & Resource Center Kerri Bullock Broome-Tioga BOCES Professional Development & Resource Center

Changes for the 2016 Grades 3-8 ELA & Math Tests  Untimed Tests- Students are to be given as much time as needed within the confines of the school day.  Math reference sheets for Grades 5-8 will be printed as stand-alone documents.  All test questions in ELA Books 2 and 3 and Math Book 3 will be released shortly after the scoring window has ended.  The number of items for both ELA & Math are reduced for this year.  Untimed Tests- Students are to be given as much time as needed within the confines of the school day.  Math reference sheets for Grades 5-8 will be printed as stand-alone documents.  All test questions in ELA Books 2 and 3 and Math Book 3 will be released shortly after the scoring window has ended.  The number of items for both ELA & Math are reduced for this year.

Preparing for Testing Pages 3-18

ELA Estimated Times Day/BookDateItem Type(s)Estimated Time Grades 3-4Grades 5-8 Day 1, Book 1April 5Multiple Choice60-70 minutes80-90 minutes Day 2, Book 2April 6Multiple Choice Short & Extended Response minutes80-90 minutes Day 3, Book 3April 7Short & Extended Response minutes80-90 minutes

Math Estimated Times Day/BookDateItem Type(s)Estimated Time Grade 3Grade 4Grades 5-8 Day 1, Book 1April 13Multiple Choice minutes minutes Day 2, Book 2April 14Multiple Choice minutes minutes Day 3, Book 3April 15Short & Extended Response minutes80-90 minutes

Untimed Tests ~ Additional Notes  Students who finish their test before others may check their work  Once students finish working & checking tests, materials are collected by the proctor  Students may be permitted to read at the discretion of the school.  No talking or other school work is permitted  Once all students are finished, proctors may end the session  Students who finish their test before others may check their work  Once students finish working & checking tests, materials are collected by the proctor  Students may be permitted to read at the discretion of the school.  No talking or other school work is permitted  Once all students are finished, proctors may end the session

Important Notes  Except as noted, all public & charter school students MUST take all parts of the State tests for their grade level  Test booklets must be administered in sequential order and on assigned dates  Materials must be collected from testing rooms as soon as the session is completed  Used answer sheets may not be reviewed, scanned or scored outside of the official scoring setting or process  Except as noted, all public & charter school students MUST take all parts of the State tests for their grade level  Test booklets must be administered in sequential order and on assigned dates  Materials must be collected from testing rooms as soon as the session is completed  Used answer sheets may not be reviewed, scanned or scored outside of the official scoring setting or process

Test Security Reminders  Teachers & proctors may not discuss exam items or other specific exam content online via or listserv or through any other electronic means  Teachers and test administrators may not use cell phones or other photographic devices to duplicate test materials and should keep their own communication devices put away during exam administration  Test booklets may not be opened prior to exam administration  Teachers & proctors may not discuss exam items or other specific exam content online via or listserv or through any other electronic means  Teachers and test administrators may not use cell phones or other photographic devices to duplicate test materials and should keep their own communication devices put away during exam administration  Test booklets may not be opened prior to exam administration

Test Security~ Principal Responsibilities  Train all proctors or other school personnel involved with testing in test security requirements  Advise all staff that they are not to discuss test questions or other specific test content with others  Prior to delivery of secure materials, make arrangements to:  Be notified when the secure materials arrive  Inventory the secure materials- p. 15  Store the secure test materials in a secure location- p. 17  Deliver a copy of the teachers directions (not secure) to each teacher administering the test  Review, comply, and sign the Test Storage Certificate- Appendix B  Review, circulate, and collect signatures for the Deputy and Proctor Certificate- Appendix D  Train all proctors or other school personnel involved with testing in test security requirements  Advise all staff that they are not to discuss test questions or other specific test content with others  Prior to delivery of secure materials, make arrangements to:  Be notified when the secure materials arrive  Inventory the secure materials- p. 15  Store the secure test materials in a secure location- p. 17  Deliver a copy of the teachers directions (not secure) to each teacher administering the test  Review, comply, and sign the Test Storage Certificate- Appendix B  Review, circulate, and collect signatures for the Deputy and Proctor Certificate- Appendix D

Test Security ~ Proctors  Receive training in administering exam sessions properly and securely  Review Teacher Directions  Understand security requirements before administering  Read any scripts and directions prior to exam administration  Administer during the assigned testing window  Receive training in administering exam sessions properly and securely  Review Teacher Directions  Understand security requirements before administering  Read any scripts and directions prior to exam administration  Administer during the assigned testing window

Test Security ~ Proctors  Prepare a secure testing environment- p. 17  Provide required materials  Prevent the use of unapproved materials- pp  Review, comply with and sign Deputy & Proctor Certification  Follow procedures for Testing Accommodations for Students with Disabilities- Appendix G  Prepare a secure testing environment- p. 17  Provide required materials  Prevent the use of unapproved materials- pp  Review, comply with and sign Deputy & Proctor Certification  Follow procedures for Testing Accommodations for Students with Disabilities- Appendix G

Ensure the Security of ALL Test Materials Do NOT:  Leave materials unattended while administering exams  Read, reveal, review contents of the exam materials at any time  Duplicate any portion of the exam, including audiotaping, videotaping, photographing or photocopying  Remove exam materials from the school without authorization  Read, review or change student responses Do NOT:  Leave materials unattended while administering exams  Read, reveal, review contents of the exam materials at any time  Duplicate any portion of the exam, including audiotaping, videotaping, photographing or photocopying  Remove exam materials from the school without authorization  Read, review or change student responses

Secure Test Environment  Make sure room is well lit, well ventilated and quiet  Make preparations to keep noise and distractions to a minimum  Place “Do Not Disturb” signs on exam room doors  Clear desks, shelves, under desk areas etc. of all books, papers and other materials  Completely cover or remove wall charts, graphic organizers, all board work etc. related to ELA and math  Arrange seating so that students are visible to the proctor at all times. Seating of students in alternate rows in recommended  Make sure room is well lit, well ventilated and quiet  Make preparations to keep noise and distractions to a minimum  Place “Do Not Disturb” signs on exam room doors  Clear desks, shelves, under desk areas etc. of all books, papers and other materials  Completely cover or remove wall charts, graphic organizers, all board work etc. related to ELA and math  Arrange seating so that students are visible to the proctor at all times. Seating of students in alternate rows in recommended

Unauthorized Materials  Students may not use any unauthorized notes, printed materials, scrap paper or tools  Communication devices are prohibited in the exam room:  Cell phones, iPads, tablets, eReaders, iPods, laptops, etc.  Headphones, headsets, earbuds  Any audio or video recording devices  Any use or possession of these devices during testing must be reported to the school principal  Students may not use any unauthorized notes, printed materials, scrap paper or tools  Communication devices are prohibited in the exam room:  Cell phones, iPads, tablets, eReaders, iPods, laptops, etc.  Headphones, headsets, earbuds  Any audio or video recording devices  Any use or possession of these devices during testing must be reported to the school principal

Math Tools  Grade 3 – Ruler for all 3 days  Grade 4 – Ruler & protractor for all 3 days  Grade 5 – Ruler, protractor & Math Reference Sheet all 3 days  Grade 6 – Ruler, protractor, Math Reference Sheet all 3 days as well as Scientific or 4-function calculator for Days 2 & 3  Grade 7 & 8 – Ruler, protractor, Math Reference Sheet all 3 days as well as Scientific or 4-function calculator for Days 2 & 3  Grade 3 – Ruler for all 3 days  Grade 4 – Ruler & protractor for all 3 days  Grade 5 – Ruler, protractor & Math Reference Sheet all 3 days  Grade 6 – Ruler, protractor, Math Reference Sheet all 3 days as well as Scientific or 4-function calculator for Days 2 & 3  Grade 7 & 8 – Ruler, protractor, Math Reference Sheet all 3 days as well as Scientific or 4-function calculator for Days 2 & 3

Administering the Tests Pages 19-30

School Administrator Responsibilities  Inventory all test materials  Store secure test materials in a safe or vault  Distribute materials while ensuring test security  Ensure secure test materials remain sealed until the dates in which they will be administered  Advise all teachers administering and scoring the test that they are not to discuss test questions or other specific content  Ensure that students are provided allowable testing accommodations as indicated on their IEP or 504 plan  Ensure that teachers, aides, and assistant receive training on the correct implementation of testing accommodations  Inventory all test materials  Store secure test materials in a safe or vault  Distribute materials while ensuring test security  Ensure secure test materials remain sealed until the dates in which they will be administered  Advise all teachers administering and scoring the test that they are not to discuss test questions or other specific content  Ensure that students are provided allowable testing accommodations as indicated on their IEP or 504 plan  Ensure that teachers, aides, and assistant receive training on the correct implementation of testing accommodations

English Language Arts Test Materials

Mathematics Test Materials

Supervision of Students

Proctoring ~ Aid To Students  No interpretation or explanation of test questions  No review or commenting on student responses  In response to student inquiries, proctors should advise students to use their own best judgment  Assistance can only be provided on the mechanics of taking tests:  MC record on answer sheet  Constructed response recorded in test books  No interpretation or explanation of test questions  No review or commenting on student responses  In response to student inquiries, proctors should advise students to use their own best judgment  Assistance can only be provided on the mechanics of taking tests:  MC record on answer sheet  Constructed response recorded in test books

Proctoring  Circulate periodically during testing to ensure students are recording responses in the proper manner and in the proper place  Make sure students are recording MC answers on the answer sheet, not in the exam booklet  Point out if one or more answers have been left blank or more than one answer bubbled in for a question  Temporary absence- must be accompanied by a proctor  Circulate periodically during testing to ensure students are recording responses in the proper manner and in the proper place  Make sure students are recording MC answers on the answer sheet, not in the exam booklet  Point out if one or more answers have been left blank or more than one answer bubbled in for a question  Temporary absence- must be accompanied by a proctor

Proctoring  Evacuation of the building  Student cheating  If suspected, provide a warning  If it continues, report to the principal immediately  Illness during the administration  Excuse until well enough to continue  Closely monitor to ensure that student only continues in part of exam not complete. Students cannot go back to previously completed questions.  Evacuation of the building  Student cheating  If suspected, provide a warning  If it continues, report to the principal immediately  Illness during the administration  Excuse until well enough to continue  Closely monitor to ensure that student only continues in part of exam not complete. Students cannot go back to previously completed questions.

Untimed Testing  Testing Accommodation – Extended Time  Supervised Lunch Breaks  Limitations in Timing- “Productively working”  Testing Accommodation – Extended Time  Supervised Lunch Breaks  Limitations in Timing- “Productively working”

Make-up Secure Testing  Make-up Windows:  English Language Arts: April 8-12  Mathematics: April  Make-up Testing:  For students who were absent during the designated administration dates  Can be used to complete initial administration if schools are closed due to an unexpected event (ie. Power outage)  Make-up Windows:  English Language Arts: April 8-12  Mathematics: April  Make-up Testing:  For students who were absent during the designated administration dates  Can be used to complete initial administration if schools are closed due to an unexpected event (ie. Power outage)

Concluding Test Sessions As soon as the testing of each session is completed, the principal must arrange for the collection and secure storage of all used and unused test books and used answer sheets.  All of the test questions in ELA Test Book 2s and Book 3s and Math Book 3s will be released after the scoring window has closed. These books may be used for instructional purposes after the scoring window has closed.  ELA Book 1s and Math Book 1s and 2s MUST NOT be copied or retained in the school after testing. They MUST be returned to Questar using the return shipping materials provided. As soon as the testing of each session is completed, the principal must arrange for the collection and secure storage of all used and unused test books and used answer sheets.  All of the test questions in ELA Test Book 2s and Book 3s and Math Book 3s will be released after the scoring window has closed. These books may be used for instructional purposes after the scoring window has closed.  ELA Book 1s and Math Book 1s and 2s MUST NOT be copied or retained in the school after testing. They MUST be returned to Questar using the return shipping materials provided.

Quality Control 3-8 Exams  Be sure to document refusals, absences and other important information on the daily roster  Do not use rubber bands, paper clips or sticky notes directly on student answer sheets or booklets  Be sure to document refusals, absences and other important information on the daily roster  Do not use rubber bands, paper clips or sticky notes directly on student answer sheets or booklets

After Testing Pages 31-46

Please Note…  Misadministration and/or irregularities in administration must be reported to the principal  Reporting Irregularities and/or Misadministrations- pp  Misadministration and/or irregularities in administration must be reported to the principal  Reporting Irregularities and/or Misadministrations- pp

Destruction of Secure 2016 Test Materials Return to QuestarStore Securely in School or District for One Year, then Securely Destroy All used and unused English Language Arts Test Book 1s All used and unused Mathematics Test Book 1s and 2s All used Mathematics Test Reference Sheets (Grades 5-8) All used English Language Arts Test Book 2s and 3s All used Mathematics Test Book 3s All used answer sheets after their return from the scanning centers Unlike in past years, the Department will be releasing all of the test questions in English Language Arts Test Book 2s and 3s and Mathematics Test Book 3s shortly after the scoring window has ended. These books may be used for instructional or staff development purposes after the scoring window has closed. (p. 41)

Packaging Answer Sheets RIC Tutorial Videos:  ELA Tests: DVJbG1meXJGTllSOHVzNFFhbV9ZcTJESDQ&usp=sharing_eid&invite=CPKrl-kM DVJbG1meXJGTllSOHVzNFFhbV9ZcTJESDQ&usp=sharing_eid&invite=CPKrl-kM  Math Tests: DVJbG1meXJGTllSOHVzNFFhbV9ZcTJESDQ&usp=sharing_eid&invite=CPKrl-kM DVJbG1meXJGTllSOHVzNFFhbV9ZcTJESDQ&usp=sharing_eid&invite=CPKrl-kM RIC Tutorial Videos:  ELA Tests: DVJbG1meXJGTllSOHVzNFFhbV9ZcTJESDQ&usp=sharing_eid&invite=CPKrl-kM DVJbG1meXJGTllSOHVzNFFhbV9ZcTJESDQ&usp=sharing_eid&invite=CPKrl-kM  Math Tests: DVJbG1meXJGTllSOHVzNFFhbV9ZcTJESDQ&usp=sharing_eid&invite=CPKrl-kM DVJbG1meXJGTllSOHVzNFFhbV9ZcTJESDQ&usp=sharing_eid&invite=CPKrl-kM

Answer Sheet Handling

Test Integrity Considerations During Untimed Tests

Additional Consideration Collection of exams:  Who will collect them?  When will they be collected?  How will all tests that were distributed be accounted for? Collection of exams:  Who will collect them?  When will they be collected?  How will all tests that were distributed be accounted for?

Further Information Further information regarding NYS 3-8 ELA and Math Tests can be found in the School Administrator Manual for 3-8 ELA & Math /eisam16.pdf Further information regarding NYS 3-8 ELA and Math Tests can be found in the School Administrator Manual for 3-8 ELA & Math /eisam16.pdf

Questions? Kerri Bullock  (607) 