PETS 2016 Evlin Sanchez, Rotary Club of Belize Sunrise

 Understand the role of the club secretary.  Identify ways to work with other club leaders. PETS | 2

 Maintain membership records.  Send out notices of meetings.  Record and maintain minutes.  Submit required reports to RI.  Work with treasurer to collect and submit dues and fees & with other club leaders.  Record attendance and send to District Governor.  Know your club by-laws & Manual of Procedures PETS| 3

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To RI (via Member Access) To your district governor To the appropriate club secretary Club Invoice July 1 & January 1 US$27.50 pp/6mths Monthly attendance Within 15 days after last meeting of month; Rotary Central Visiting Rotarian attendance Make up slips or Membership Data Form As needed (new members) Changes in officers or meeting information As needed/31 December Rotarian Relocation Form* As needed Changes in officers or meeting information As needed/31 December Official Directory Data Latest: 1 February PETS| 5

 Organization is key. CALENDAR crucial  Meet with President & Treasurer ASAP  Define division of responsibilities with Club Admin  Directory of fellow colleagues/resources  Electronic club files/hand over  System for maintenance & retention of records  Rotary PETS 6

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PETS | 8 Contact Information: Evlin Sanchez