S3.1 session day 5 2 Programme management download resources from Approved by the Advisory Group: Programme management Programme and project cycle management

Developing a session plan Text Dimension 24 Arial Position: Horizontal 5.44 Vertical 2.40 Text Dimension: 20 Arial By the end of this session, you will have an understanding of Learning objectives Objective 1 Programme and project cycle Objective 2 Problem analysis Objective 3 Logical framework analysis Objective 4 Operations support

Developing a session plan Objective 1 Programme and project cycle What are they? A programme is a series of projects designed to produce a specific outcome (overall objective) within a limited time frame A project is a series of activities with set objectives, designed to produce a specific outcome within a limited time frame

Developing a session plan Objective 1 Programme and project cycle Government, UN and agencies will have strategies that they review regularly Strategic plan: a plan or policy for a response Example: Haiti recovery strategy Programme plan: area of implementation within strategy Example: Haiti WASH sector response Project plan: specific local activity to implement program Example: latrines in IDP camp

Developing a session plan Objective 1 Programme and project cycle Problem analysis Stakeholder and context analysis Logical framework matrixMonitoring Evaluation Needs/capacity assessment

Developing a session plan Objective 1 Programme and project cycle Problem analysis Stakeholder and context analysis Logical framework matrixMonitoring Evaluation Needs/capacity assessment

Developing a session plan Objective 2 Problem analysis Problem analysis Stakeholder and context analysis Logical framework matrixMonitoring Evaluation Needs/capacity assessment

Developing a session plan Objective 2 Problem analysis Once needs and problems have been identified, the next step is to analyse them. A useful tool is a problem analysis diagram. Method for developing the analysis diagram: Agree on main problem that you want to improve To identify causes of problem – ask “but why” To identify effects of problem – ask “so what” Select the identified causes that your project will address

Developing a session plan Objective 2 Problem analysis Causes analysis diagram Continue to ask ‘but why’ to expand diagram Creating a problem tree Main problem Cause 1 Cause 2

Developing a session plan Objective 2 Problem analysis Effects analysis diagram Continue to ask ‘so what’ to expand diagram Creating a problem tree Effect 1Effect 2 Main problem

Developing a session plan Poor technical training Increased cost of safe water Increased mortality Increased disease Using dirty water sources Poor sanitation Reduced quantity of safe water Shortage of safe water Polluted wells with flood water Insufficient well protection Too few sources Lack of funds Transport and access Access for borehole equipment Less money Effects Problems Cause So what? But why? Objective 2 Problem analysis A completed problem tree Combines cause and effect diagrams

Developing a session plan Increased cost of safe water Increased mortality Increased disease Using dirty water sources Poor sanitation Reduced quantity of safe water Shortage of safe water Polluted wells with flood water Insufficient well protection Poor technical training Too few sources Lack of funds Transport and access Access for borehole equipment Less money Objective 2 Problem analysis Identification of possible projects to address causes and mitigate effects Project to deliver training on well protection

Developing a session plan Objective 3 Logical framework analysis Problem analysis Stakeholder and context analysis Logical framework matrixMonitoring Evaluation Needs/capacity assessment

Developing a session plan This ensures that the project: is well designed is described objectively can be monitored and evaluated is clearly structured Objective 3 Logical framework analysis The purpose of a logical framework analysis is to identify the logical relationship between essential elements of a project

Developing a session plan Statement of project logic, what are you trying to achieve Indicators that are SMART (Specific, Measurable, Achievable, Realistic, and Timely) Detailed sources of verification stating by who and when Assumptions, what problems might occur along the way Objective 3 Logical framework analysis Content of the logical framework analysis

Developing a session plan Objective 3 Logical framework analysis Intervention logic of matrix The highest level to which the project is intended to contribute The improved situation that a project is expected to significantly contribute to if completed successfully and on time The products, capital goods and services resulting from the project Actions taken or work performed through which inputs are mobilised to produce specific results The financial, human and material resources required to implement the project

Developing a session plan Describe project in clear statements Objective 3 Logical framework analysis Overall objectives Project purpose Results Intervention logic Objectively verifiable indicators Sources of verification Assumptions Pre conditions What the operation seeks to achieve How performance will be measured Uncontrollable factors that may affect the project

Developing a session plan Objective 3 Logical framework analysis Implementation Time Action Evaluation Action Evaluation

Developing a session plan Objective 4 Operations support Operations support to programme delivery is provided by good management of Human resources Information technology / communication Finances Logistics

Developing a session plan Objective 4 Operation support Human resources Production of clear and detailed job descriptions Fair and timely recruitment processes Production of contracts and terms of reference Staff evaluations Training

Developing a session plan Objective 4 Operation support Information technology / communication Simple tools for data collection and collation Systems for data analysis Resilient systems for storage and exchange of information Reliant communication tools

Developing a session plan Financial management Preparing and managing budgets Using appropriate financial tools (spreadsheets or paper) Clear financial guidelines and procedures Cash security rules Personnel purchasing limits Clear definition of financial roles and responsibilities Procurement Objective 4 Operation support

Developing a session plan Objective 4 Operation support Logistics and Supply Chain Management Contract management of suppliers Procurement of equipment and materials Storage locally or nationally Delivery Supply Chain Management is covered further in session 3.5

Developing a session plan Text Dimension 24 Arial Position: Horizontal 5.44 Vertical 2.40 Text Dimension: 20 Arial Any questions Share your experiences Do you have any comments or experiences you would like to share? Do you have any questions? Any questions?

Developing a session plan Engineering in disasters - A practical guide for relief workers Jan Davis and Robert Lambert, Third edition, 2002 UNHCR Handbook for emergencies Third edition, Feb 2007 Further reading All in diary- A practical tool for field based humanitarian workers Second edition, For all of these references and many more please go to the CORE website