Unit Planning : Integrating Learning Outcomes Assessment, Student Achievement Data and Institution-Set Standards with College Planning and Resource Allocation Processes Counseling 29 January 2016, TECH 110

Unit Planning Retreat February 1, 2016, Slide 2  Purpose of Revised Process:  Close planning cycle by updating existing plans  Expanding Current Annual Unit Planning Process to include “Program Review” elements  Focus planning on the college mission and SEMP measures  Implement Institution-set Standard and other legislative, regulatory or Ed Code requirements  Use results of data review to create improvement actions Overview

Unit Planning Retreat February 1, 2016, Slide 3 Data Element Institution Set Standard Stretch Goal SEMP Measure 2013/ / / 2012 Three- year Ave Course Completion Rate 65%72% %66.8% 66.5% Program Completion Rate June 2016* %45.1%41.3%42.2% CTE completion rate June 2016* %60.0%60.6%59.5% Degrees Awarded 672June 2016* Certificates Awarded 66.3June 2016* University Transfers 489June 2016* College-level Student Achievement Data, Analysis & Results * from 2016 SER Student Achievement Data Section * The CCCCO’s IEPI reporting requires the college to establish standards and goals for student achievement measures identified in the framework. Harbor will establish these goals in June 2016.

Unit Planning Retreat February 1, 2016, Slide 4 Data Element Program-level Analysis Results Standard SEMP Measure 2013/ / / 2012 Three-yr Average Associate of Arts Degrees 20% meet standard (2/10) Associate of Science Degrees 14% meet standard (3/22) Associate for Transfer Degrees 100% meet standard (1/1) Certificates 22% meet standard (4/18) Course Completion 59% meet standard (48/81) 65% %66.8% 66.5% Course Completion - Online 31% meet standard (9/29) 65% %59.3%61.1%58.9% Licensure Passage Rate - Nursing Meets standard85% %98.3%97.1%98.5% Licensure Passage Rate - EMT Does not meet standard60% %n/a Licensure Passage Rate - CNA Meet standard85% % 81%93.7% Job Placement Rate 67% meet standard (6/9) 72.5% %69.8%74.8%72.5% Program-level Student Achievement Data, Analysis & Results * from 2016 SER Student Achievement Data Section

Unit Planning Retreat February 1, 2016, Slide 5  Assessment Activities are the basis of Unit Planning  Student Achievement (SEMP Measures)  Student Learning (SLO/SAOs)  Both activities generate Improvement Actions  Improvement Activities collectively form the Unit’s Plan  All results recorded online increasing usability of results Harbor’s Assessment-based Planning System (HAPS) Overview

Unit Planning Retreat February 1, 2016, Slide 6 Integration of Assessment and Planning

Unit Planning Retreat February 1, 2016, Slide 7 Goal 1. Access and Preparation for Success Basic skills first-year enrollment * Completion-based class schedules Equitable Enrollment * Orientation, Assessment and Educational Plan completion rate * Fall to Spring Persistence * Goal 2. Teaching and Learning for Success Achievement gaps *Basic skills completion* Completion: Course, Certificate, Degree & Transfer ** Gainful Employment** Licensure Passage rates** On-time Completion * SLO, PLO, ILO achievement ** Year-to-year persistence * Goal 3. Organizational Effectiveness Accreditation status * Fiscal viability and compliance with state and federal guidelines (IEPI measures)* Institutional plan progress ** Program review, Planning and Assessment participation ** Process review and evaluation ** Resource allocation ** Goal 4. Resources and Collaboration Budget Goals Efficiency measures (class size average, fill rate, FTES/FTEF) Number and type of revenue sources and amount generated Funds raised (annual and cumulative) Foundation endowment Amount of scholarships awarded Number and type of community/business partnerships Integration of SEMP and Measures

Unit Planning Retreat February 1, 2016, Slide 8 Integration of SEMP and College Initiatives College Mission Goal 1. Access and Preparation for Success AtD (AA/S S) Com muni ty Servi ces (AS) Enroll Mgmt (AA/A S) Equit y (AA) SSSP (SS) Stud ent Succ ess Score card Goal 2. Teaching and Learning for Success Accre ditati on Stan dards AtD (AA/S S) Basic Skills (AA) Enroll Mgmt (AA/A S) Equit y (AA) IEPI SSSP (SS) Stud ent Succ ess Score card Goal 3. Organizational Effectiveness Accre ditati on Stan dards Distri ct Strate gic Plan Enroll Mgmt (AA/A S) Facili ties (AS) Hum an Reso urces (AS) IEPI Tech nolo gy (TAC) Goal 4. Resources and Collaboration Accre ditati on Stan dards Enroll Mgmt (AA/A S) Foun datio n (AA) Tech nolo gy (TAC)

Unit Planning Retreat February 1, 2016, Slide 9  Results are summarized for review and oversight by the college administrative and governance process  College level results are used by the College Planning Council to identify annual institutional priorities within the three year strategic planning cycle.  These priorities guide annual planning and resource allocation decisions. HAPS Manages Assessment Results

Unit Planning Retreat February 1, 2016, Slide 10 Course-level Student Learning Outcomes Data, Analysis & Results

Unit Planning Retreat February 1, 2016, Slide 11  Signing in to HAPS  Start a module  Filling in the form  Retrieving an existing module  Unit Planning requirements Creating the Unit Plan

Unit Planning Retreat February 1, 2016, Slide 12 Lunch

Unit Planning Retreat February 1, 2016, Slide 13  Review existing Planning and Policies Procedures  Task: Define:  Chair’s validation of faculty responses  Dean’s validation of unit’s work  Committee Oversight of SEMP  Approval of improvement actions for resource allocation process  Task: Establish Timeline Validation processes

Unit Planning Retreat February 1, 2016, Slide 14  Follow up on institution-set standard and other regulatory and institutional requirements  Track progress on required activities (updates due throughout the year)  “Just in time” planning – rather than planning for next year, planning is continuous and as needed  Unit Planning cycle aligns with SEMP cycle (3 years)  Addresses need to record current year actions in planning and resource allocation activities  Record and manage resource allocation process  Report on MISSION/SEMP fulfillment  Summary of Data Review (3 years) as starting point for CPR Using Unit Plans

Unit Planning Retreat February 1, 2016, Slide 15 Recap

Unit Planning Retreat February 1, 2016, Slide 16  Strategic Educational Master Plan Strategic Educational Master Plan  Student Success Scorecard 2015 Student Success Scorecard 2015  SEMP Fact Book SEMP Fact Book  Harbor's Assessment-based Planning System (HAPS) Harbor's Assessment-based Planning System  Program Review 2.0 Program Review 2.0  SLO Assessment Pilot SLO Assessment Pilot  SEMP Outcomes Summary (login) SEMP Outcomes Summary (login)  Program Review Module Summary (login) Program Review Module Summary (login)  ISLO Inventory (login) ISLO Inventory (login)  SLO Assessment Summary (login) SLO Assessment Summary (login) QUESTIONS/DISCUSSION