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TeleGreen Your Organization: Work Remotely Conference Call: Access Code: Continue the conversation Ask follow-up questions in the Emerging Technologies Forum: –

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talks! Telegreen Your Organization: Work Remotely Facilitator:Anna Jaeger, TechSoup Presenters:Hayes Morehouse, Ella Baker Center Matthew Bauer, BetterWorld Telecom Sponsored by

TeleGreen Your Organization: Work Remotely Conference Call: Access Code: Today’s Speakers Answering chat questions: Becky Wiegand, Kami Griffiths, Jim Lynch, Christopher Postoloff (TechSoup) Anna Jaeger TechSoup Matthew Bauer Better World Telecom Hayes Morehouse Ella Baker Center

TeleGreen Your Organization: Work Remotely Conference Call: Access Code: Agenda Introductions About the GreenTech Initiative Interview with Matt Interview with Hayes Audience Q&A About TechSoup

TeleGreen Your Organization: Work Remotely Conference Call: Access Code: TechSoup’s GreenTech Initiative We educate nonprofits and libraries about how to use technology to reduce environmental impact and to reduce the environmental impact of technology. Anna S. Jaeger Co-Director, GreenTech

TeleGreen Your Organization: Work Remotely Conference Call: Access Code: TeleGreen: Travel Reduction Campaign Four topics: 1.Virtual Meetings 2.Online Training 3.Telecommuting 4.Online Collaboration Educational campaign to help nonprofits, libraries and other social benefit organizations discover ways to save money, reduce travel, and be more effective in your work.

TeleGreen Your Organization: Work Remotely Conference Call: Access Code: Questions to listeners 1.How many of you have staff or volunteers who work remotely at least one day a week? (Please raise hand) 2.Which technologies do you already use? Plain Old Telephone System, VoIP, Virtual PBX, VPN? (Please chat your response)

TeleGreen Your Organization: Work Remotely Conference Call: Access Code: Driving a Transition to a Low Carbon Economy TechSoup Global Telegreening Webinar Matt Bauer, BetterWorld Telecom

TeleGreen Your Organization: Work Remotely Conference Call: Access Code: “In total, ICTs [Information & Communications Technology] could deliver approximately 7.8 GtCO2e of emissions savings in This represents 15% of emissions in 2020…” Two of the most interesting and innovative climate solutions that can contribute to a higher quality of life and decreased ecological footprint are virtual meetings and telecommuting. World Wildlife Fund Report, From Workplace to Anyplace, March 2009 “…each economic sector will realize double-digit percentage cost reductions in power consumption (>30 percent) and product waste cost savings (for commercial buildings, percent) through adoption of green telecom solutions.” Independent Reports Coming to Similar Conclusions

TeleGreen Your Organization: Work Remotely Conference Call: Access Code: Climate Change What is the root of the problem? We move around too much, and there are too many buildings - Matt Bauer, 2009

TeleGreen Your Organization: Work Remotely Conference Call: Access Code: Source: International Energy Agency Source: International Telecommunications Union

TeleGreen Your Organization: Work Remotely Conference Call: Access Code: ICTs Contribution to Global Warming

TeleGreen Your Organization: Work Remotely Conference Call: Access Code: Trends: Substitution must begin if we are going to curb climate change… “Increasing virtual meetings and telecommuting today could, without any dramatic measures, help to save more than 3 billion tons of CO2 emissions in a few decades; this is equivalent to approximately half of the current US CO2 emissions.” World Wildlife Fund Report, From Workplace to Anyplace, March Number of hours Americans waste each year sitting in traffic = 4.2B Source: Texas Transportation Institute - Estimated cost to the U.S. economy: $78B Source: American Society of Civil Engineers.

TeleGreen Your Organization: Work Remotely Conference Call: Access Code: Web/Audio/Video Conferencing - Unified Communications - Voice Over Internet Protocol (VoIP) - Virtual PBX - Integrated Mobility and Wireline - Telecommuting - Mobile Workforce - Branch/Remote/Touchdown Office Capabilities - Less On-Premise Equipment, Wiring, Heating/Cooling Green Communications Solutions and Dynamics – Enabling Change

TeleGreen Your Organization: Work Remotely Conference Call: Access Code:  Unified Communications Phone, fax, voice mail, – centralized communications Technology and device agnostic: cell, VoIP, PDA, POTS phone, computer Detaches the phone number from location  Voice Over IP (VoIP) Just a transmission protocol, no features or applications Enabling technology, the method not the means – more portable and flexible than traditional technologies  Virtual PBX PBX = Private Branch Exchange, usually on the customer premise –> Virtual is hosted in data center, in the cloud Phone tree, call handling, voice mail, features Green Communications Solutions Key Terms Defined

TeleGreen Your Organization: Work Remotely Conference Call: Access Code: Communications Solution needs to incorporate all facets of organizational planning How can we impact the entire enterprise? - Focus on holistic solution o Voice as an application o Remove phone number/location dependence o Less on site equipment o Less overhead, ease of operation - Increased productivity - BetterWork Enables Results Oriented Work Environment - Open Work creates lower OPEX and CAPEX structure - Lower turnover costs and increased employee options

TeleGreen Your Organization: Work Remotely Conference Call: Access Code: Case Study - BetterWork BetterWorld/Bainbridge Graduate Institute Study - Nine-month study to be completed in May 2009, providing a ground - level view of the cost and environmental impacts to enterprises implementing Open Work philosophies - Case studies featuring successful programs implemented by Sun Microsystems (Open Work), Best Buy (ROWE), and Cisco Systems - Developed an enterprise model that incorporates commuting and travel substitution combining mobile, VPBX, unified comms, conferencing, etc.

TeleGreen Your Organization: Work Remotely Conference Call: Access Code: Case Study BetterWorld/BGI BetterWork Study Physical Carbon, CAPEX, OPEX - Savings Across the Board

TeleGreen Your Organization: Work Remotely Conference Call: Access Code: Case Study Sun Microsystems OpenWork 9,095 employees (55% of total workforce) are in the Open Work program, working from home at least 1-2 days per week Office space is allocated for home-assigned employees at a ratio of 10:1 and flexible employees at a ratio of 4:1. Huge reduction in the need for office space - Fiscal 2007 alone, Sun reduced their real estate holdings by 15% (2.7 million square feet) and save $68 million in real estate costs. The subsequent reductions in building energy use and commuting are estimated to have saved 23,868 metric tons of CO2 in fiscal 2007.

TeleGreen Your Organization: Work Remotely Conference Call: Access Code: Collateral Effects of Open Work & Substitution Telecom, Society and Climate Change Open Work is a Philosophy Enabled by Technology Local, Living Economies: Less time on the road and in airplanes, more time for quality work, home, and our communities More Democratic, Transparent and Results-Oriented Workplaces Open Work is better for people and planet and directly lowers operational expenses for the non profit

TeleGreen Your Organization: Work Remotely Conference Call: Access Code: The Ella Baker Center for Human Rights is a strategy and action center working for justice, opportunity and peace in urban America. Based in Oakland, California, we promote positive alternatives to violence and incarceration.

TeleGreen Your Organization: Work Remotely Conference Call: Access Code: What NOT to do Wait until you your old phone system breaks before deciding to replace it

TeleGreen Your Organization: Work Remotely Conference Call: Access Code: Our Options Repair our old phone system Upgrade to in-house VoIP Hosted VoIP

TeleGreen Your Organization: Work Remotely Conference Call: Access Code: Hosted VoIP Monthly costs the same as old PBX, but: –Reduced maintenance costs: very little staff time required to keep them working –Much greater phone functionality and flexibility

TeleGreen Your Organization: Work Remotely Conference Call: Access Code: Telecommuting package Phone VPN Mail

TeleGreen Your Organization: Work Remotely Conference Call: Access Code: Challenges Deciding which provider to use Getting phones installed Getting rid of old phones

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TeleGreen Your Organization: Work Remotely Conference Call: Access Code: Continue the Discussion… Ask follow-up questions in the Emerging Technologies Forum in the TechSoup community: –

TeleGreen Your Organization: Work Remotely Conference Call: Access Code: Get the Most Out of TechSoup At TechSoup, you’ll find a range of technology services to help your nonprofit: – Read helpful articles in our Learning Center – Request donated software, hardware, and online services – Join our community forums to learn from your colleagues – Browse upcoming events and conferences

TeleGreen Your Organization: Work Remotely Conference Call: Access Code: Upcoming Webinar Making the most of the Microsoft Donation Program –Wednesday, May 13, 11:00 a.m. Pacific

TeleGreen Your Organization: Work Remotely Conference Call: Access Code: Thank you to our Webinar Sponsor! ReadyTalk offers dedicated product demos for TechSoup organizations 4 times per week: Monday 1:00 pm Mountain Standard Time (MST) Wednesday 9:00 am MST Thursday 1:00 pm MST Friday 9:00 am MST

talks! Thank you! For more information contact: Anna Jaeger,